[Federal Register: June 30, 2003 (Volume 68, Number 125)]
[Notices]
[Page 38755-38842]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30jn03-137]
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Part II
Department of Energy
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Privacy Act of 1974; Publication of Compilation of Systems of Records;
Notice
[[Page 38756]]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; Publication of Compilation of Systems of
Records
AGENCY: Department of Energy.
ACTION: Notice.
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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the
Office of Management and Budget (OMB) Circular A-130, the Department of
Energy (DOE or Department) is publishing its compilation of Privacy Act
Systems of Records. This notice provides an accurate and complete text
of the agency's systems of records, and adopts many of the
recommendations that were made to DOE in comments that were submitted
concerning proposed amendments to the compilation published by DOE on
May 16, 2001.
In addition, this notice proposes to amend an existing system of
records and establish two new systems of records.
DATES: The revised compilation of Privacy Act Systems of Records is
effective June 30, 2003. The proposed amendment to an existing system
of records and the establishment of the two new systems of records will
become effective without further notice, on August 14, 2003, unless
comments dictate otherwise.
ADDRESSES: Written comments should be directed to Abel Lopez, Director,
Freedom of Information Act and Privacy Act Group, U.S. Department of
Energy, ME-74, 1000 Independence Avenue, SW., Washington, DC 20585.
FOR FURTHER INFORMATION CONTACT: Abel Lopez, Director, Freedom of
Information Act and Privacy Act Group, ME-74, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-
5955; Verlette Moore, Freedom of Information Act and Privacy Act Group,
ME-74, 1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-
5958; and Isiah Smith, Office of the General Counsel, GC-77, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585, (202) 586-8618.
SUPPLEMENTARY INFORMATION:
I. Background
II. Discussion of Comments
III. Proposed Amendment to an Existing System of Records
IV. Proposed New Systems of Records
V. Comment Procedures
I. Background
DOE published a proposed compilation of its Privacy Act systems of
records on May 16, 2001, at 66 FR 27300. The notice provided an
accurate and complete text of notices for the sixty systems of records
established by DOE under the Privacy Act. Each system notice provided a
description of the systems of records, identified the purpose and
authority for collecting and maintaining the information, reflected
administrative changes that had been made, identified the appropriate
DOE locations, and incorporated all routine uses. In addition, the
Federal Register notice proposed new routine uses for existing systems
of records, deleted 10 systems of records, and established seven new
systems of records.
A 30-day comment period was provided for the public to comment on
the amendments to existing systems and proposed new systems. The
comment discussion that refers to names of DOE offices is only relevant
to the text of two systems of records. The names used are the names
that existed at the time the comments were submitted, and not the
current names of some of the offices. The Department received 13
internal comments and two public comments. An analysis of the comments
and the response by the DOE are provided in this notice.
II. Discussion of Comments
Comment: The Department received several comments stating the text
for DOE-31 ``Firearms Qualifications Records'' was omitted from the
compilation.
Response: The comments were accurate. The text for this system has
been incorporated with this notice.
Comment: Several comments were received requesting clarification of
the ``Notification Procedures'' section of the Compilation of Privacy
Act Systems of Records Notice. The commenters stated that it was not
clear to whom Privacy Act requests should be directed for records
maintained by various DOE Field sites that are managed and operated by
contractors.
The ``Notification Procedures'' section stated that a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, or the Privacy Act Officer at
the appropriate address listed in the ``System Location'' section of
the notice. However, since the Laboratories and Area Offices of the
Department do not have a Privacy Act Officer on site it was unclear to
whom a request should be directed when the system of records was
located at one of these facilities.
Response: DOE agrees with the commenters and is revising the
``Notification Procedures'' section of the ``Compilation of Privacy Act
Systems of Records; Notice'' to address these comments. Accordingly,
the ``Notification Procedures'' section is revised to read as follows:
In accordance with the DOE regulation implementing the Privacy
Act, title 10, Code of Federal Regulations, part 1008, a request by
an individual to determine if a system of records contains
information about him/her should be directed to the Director,
Headquarters Freedom of Information Act and Privacy Act Group, U.S.
Department of Energy, or the Privacy Act Officer at the appropriate
address identified above under ``System Locations.'' For records
maintained by a Laboratory or Area Office, requests should be
directed to the Privacy Act Officer at the Operations Office that
has jurisdiction over that facility. The request should include the
requester's complete name, time period for which records are sought,
and the office location(s) where the requester believes the records
are located.
In addition, we have created a new section in the ``Compilation of
Privacy Act Systems of Records'' entitled ``Table Correlating DOE Field
Locations and their Offices.'' This section will identify each
Operations Office and the Laboratories and Area Offices under their
respective jurisdiction. This will enable a requester to identify the
appropriate Privacy Act Officer to whom a requester should submit a
request for agency records maintained by a Laboratory or Area Office.
Comment: Another commenter stated that any reference to a
Laboratory or a non-DOE office as a ``System Location'' should be
deleted. The commenter stated that Management and Operating (M&O)
contractors may maintain on behalf of DOE certain systems of records
identified in their respective contracts with DOE. The commenter
proposed that only the DOE offices should be referenced as a system
location.
Response: DOE disagrees with this commenter. DOE has consulted with
the Office of Management and Budget (OMB), the agency charged with
providing guidance on the Privacy Act to other Federal agencies, and
OMB has advised that agencies should identify all locations where the
records are maintained. It is the goal of the agency to inform the
public what records the agency maintains, where the records are
maintained, to whom the records pertain, and the uses of the records.
Therefore, the commenter's suggestion is not adopted.
Comment: Comments also were received on the proposed amendments to
DOE-1 ``Grievance Records.'' The commenter stated that, according to
the notice, this system of records will maintain only grievance records
subject
[[Page 38757]]
to the negotiated grievance process under DOE Order 3771.1 ``Grievance
Policy and Procedures.'' However, DOE Order 3771.1 does not apply to
employees who are members of a bargaining unit and who are covered by
negotiated grievance procedures. These employees are specifically
excluded from coverage under that particular DOE Order. The commenter
further stated that if the intent is to maintain records pertaining
specifically to employees covered under a negotiated grievance process,
the system should not reference DOE Order 3771.1. Thus, the commenter
stated that Albuquerque Operations Office should not be listed as a
system location because Albuquerque employees are not members of a
bargaining unit and, therefore, not covered by the negotiated grievance
process.
Response: The Freedom of Information Act and Privacy Act Group
consulted the System Manager for DOE-1 and was informed that the system
was established to include records of employees in both Headquarters
and in Field components who are covered by both negotiated grievance
procedures, and the Administrative Grievance process under DOE Order
3771.1. The system will maintain records that are a part of a
negotiated grievance process and/or a grievance that is a part of the
administrative grievance process. For this reason, the purpose section
for DOE-1 has been written with greater clarity to include records of
employees that are subject to either the negotiated grievance process
or DOE's administrative grievance process under DOE Order 3771.1.
Comment: Comments were received concerning the type of records
maintained in DOE-3 ``Employee Concerns Program Records'' and DOE-7
``Whistle Blower Investigations, Hearings and Appeals Records.'' In the
section entitled ``Categories of Records in the System'' of the systems
of records, security documents are listed as a type of document
maintained in the systems. The commenters stated security records
should not be maintained in these systems but should be in DOE-43
``Personnel Security Clearance Files,'' DOE-44 ``Special Access
Authorization for Categories of Classified Information,'' or another
appropriate system.
Response: The Freedom of Information Act and Privacy Act Group
contacted the system managers for DOE-3 and DOE-7 and was informed that
the records maintained in these systems are acquired from individuals
who file informal and formal complaints. The Department does not obtain
the records from an individual's security file, but the individual may
submit such records with his or her complaint. The records provided by
individuals are used in the Department's deliberative process. The
Department is in compliance with section (e)(4)(C) of the Privacy Act
and OMB's guidance to agencies that when describing ``Categories of
Records'' in the public notice, the notice should describe the type of
information maintained in a system. Therefore, the commenter's
suggestion is not adopted.
Comment: The Department also received a comment on DOE-34
``Employee Assistance Program'' (EAP) Records. The commenter suggested
that the Albuquerque Operations Office, the Amarillo Area Office and
the Kansas City Area Office should not be identified as locations for
EAP records because these types of records are not maintained at those
locations. In addition, the commenter pointed out that the Albuquerque
Operations Office only maintains statistical information on the use of
EAP records.
Response: The system manager for this system of records informed
DOE's Freedom of Information Act and Privacy Act Group that service
providers have contracts with the Albuquerque Operations Office,
Amarillo Area Office, and the Kansas City Area Office. All DOE sites
have service providers that provide counseling services for their
employees. The records are maintained by the service provider for the
Department and statistical information is sent to Albuquerque. However,
the records are maintained at the locations listed in the notice.
Therefore, the commenter's suggestion is not adopted.
Comment: One commenter noted that DOE offices that are part of the
National Nuclear Security Administration (NNSA) should be referenced as
such. When a particular system of records references only DOE and makes
no mention of the NNSA, it could lead to confusion because it may be
interpreted that the system only pertains to those offices or programs
under DOE and not any function performed by the NNSA.
Response: DOE's Office of the Assistant General Counsel for General
Law informed the Freedom of Information Act and Privacy Act Group that
it is the policy of the Department to specifically identify NNSA in all
appropriate notices and Departmental Orders. Therefore, the comment has
been adopted and all of the systems of records have been revised in
accordance with the comment.
Comment: The Department of Labor (DOL) expressed concern that DOE
has added routine uses to a number of its systems of records so as to
authorize DOE to disclose information from these systems of records to
the Department of Health and Human Services (HHS), no similar routine
use was added to authorize disclosure of this information to DOL. DOL
stated that it also needs these types of information to administer and
make determinations on claims filed under the Energy Employees
Occupational Illness Compensation Program Act of 2000 (EEOICPA). In
addition, DOL stated that there is no valid reason for DOE to provide
information to HHS and not provide the same information to DOL when DOL
is the agency that will issue actual determinations on claims made to
DOL under EEOICPA.
DOL provided language for DOE to consider to modify the routine use
language for those systems where DOE established a routine use
authorizing disclosure to HHS. In addition, DOL suggested that DOE
amend its systems notices to add a separate specific routine use that
authorizes disclosure to DOL of the same information authorized for
disclosure to HHS.
Response: The system manager for DOE-10 ``Worker Advocacy Records''
was contacted and agreed that DOL should be provided with the
information it needs to administer its EEOICPA obligations. However,
the system manager stated that a routine use already exists that allows
disclosure to DOL. The routine use states that, ``A record from this
system may be disclosed as a routine use to the personnel, contractors,
grantees, and cooperative agreement holders of the Federal agency or
agencies and its components, designated by the President to implement
the Federal compensation program established by the EEOICPA.'' However,
DOE has no objection to the language that DOL suggested. The routine
use language has been modified accordingly.
Many of the comments submitted to DOE requested administrative
changes to various systems. Appropriate administrative changes have
been noted and adopted.
III. Proposed Amendment to an Existing System of Records
DOE-54 Investigative Files of the Inspector General
This notice proposes to amend DOE-54 ``Investigative Files of the
Inspector General'' by establishing a new routine use to comply with
the recently enacted Homeland Security Act of 2002.
Specifically, section 812(a) of the Homeland Security Act of 2002
amended the Inspector General Act of
[[Page 38758]]
1978 (5 U.S.C. App.) and provides, in part:
To ensure the proper exercise of the law enforcement powers
authorized by this subsection, the Offices of Inspector General
described under paragraph (3) shall, not later than 180 days after
the date of enactment of this subsection, collectively enter into a
memorandum of understanding to establish an external review process
for ensuring that adequate internal safeguards and management
procedures continue to exist within each office and within any
office that later receives an authorization under paragraph (2). The
review process shall be established in consultation with the
Attorney General, who shall be provided with a copy of the
memorandum of understanding that establishes the review process.
Under the review process, the exercise of the law enforcement powers
by each Office of Inspector General shall be reviewed periodically
by another Office of Inspector General or by a committee of
Inspectors General. The results of each review shall be communicated
in writing to the applicable Inspector General and to the Attorney
General.
The additional routine use would allow the disclosure of
information to authorized officials within Offices of Inspectors
General listed in the Inspector General Act of 1978, the Department of
Justice, the Federal Bureau of Investigation, and the U.S. Marshals
Service, as necessary, for the purpose of conducting qualitative
assessment reviews of the Office of Inspector General's investigative
operations to ensure that the adequate internal safeguards and
management procedures are maintained. The proposed routine use is
compatible with the purpose for which the information is being
collected and maintained.
IV. Proposed New Systems of Records
DOE-16 Federal Employee Subsidy Program Records
The Department proposes to establish a new system of records
entitled DOE-16 ``Federal Employee Subsidy Program Records.'' The
system will cover all records that pertain to the DOE Child Care
Tuition Assistance Program and the Transit Subsidy Program (also
referred to as the Commuter Choice) at all DOE locations. The
authorities for the Child Care Tuition Assistance Program are Public
Law 106-58, section 643, and Executive Order 9397. The authorities for
the Transit Subsidy Program are the Transportation Equity Act of 1998,
Executive Order 13150, and 26 CFR parts 1 and 602.
The information in this system will pertain to DOE Federal
employees and will be used by the Department to determine if an
individual is eligible for benefits, to administer the programs, to
make payments to child care providers or providers of transportation
and/or parking services, and/or to reimburse employees for
transportation and/or parking expenses.
The records that will be maintained in the proposed DOE-16 are
application forms, earnings statements, income tax returns, and
vouchers of payments distributed. The records will be stored as paper
records and electronic data and may be retrieved by the name of the
applicant or other personal identifier, such as a social security
number.
The Department does not believe the maintenance of this system will
have any substantial effect on privacy and other rights of individuals,
particularly since the applications are initiated by the employees and
payments or disbursements are made on behalf of the employees. The
system is necessary to efficiently administer the programs that provide
benefits to employees.
DOE-27 Foreign Travel Management System (FTMS)
The Department proposes to establish a system of records entitled
DOE-27 ``Foreign Travel Management System (FTMS).'' This system of
records will allow DOE (1) to track, monitor and record all official
foreign travel by Federal employees and contractors; (2) to secure
final travel approval by the DOE Program Office that is funding or has
programmatic interest in the travel; and (3) to track and monitor
attendance by Federal employees and contractors at international
conferences.
The Department will collect information to obtain approval for
foreign travel and to document and monitor such travel. Information
maintained in this system of records will include background data,
travel itineraries, estimated and actual trip costs, summary reports
following the completion of travel, and international conference
information.
The trip information maintained in this system of records will be
used in the preparation of country cable requests sent to the
Department of State to obtain clearance into the country to be visited.
Specific reports can be generated that will provide the number of
individuals who traveled to foreign countries, the purpose of the
travel, conferences attended, time period, and funding.
The records will be stored as paper records and electronic media.
Information may be retrieved by name of traveler, social security
number and trip request number. The authorities for the FTMS are 42
U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301 and 5 U.S.C.
chapter 57.
The Department does not believe the maintenance of this system of
records will have any substantial effect on the privacy and other
rights of individuals. The system will simplify the collection of
information required to efficiently monitor and approve foreign travel.
V. Comment Procedures
As provided by 5 U.S.C. 552a (e)(11), interested persons are
invited to submit written data, views or comments related to the
proposed amendment to DOE-54 and the two proposed new systems of
records to the U.S. Department of Energy, Freedom of Information Act
and Privacy Act Group, ME-74, 1000 Independence Avenue, SW.,
Washington, DC 20585. ``Comments'' should be written on the outside of
the envelope and on the documents submitted to DOE with the designation
``Department of Energy Privacy Act Systems of Records Proposals.''
These comments and all other relevant information will be considered by
DOE before the proposed amendment and proposed two new systems of
records are adopted in their final form.
If DOE receives no substantial comments adverse to or critical of
the amendment of an existing system of records and two new systems of
records DOE has proposed, DOE will begin to operate the systems as
proposed upon the expiration of the 40-day advance notice period for
informing Congress and OMB of the amendment and proposed new systems as
required by OMB Circular A-130.
The Department is submitting to Congress the reports on the amended
system of records and the new systems as required by OMB Circular A-
130, concurrently with publication of this Federal Register notice.
Set forth below is the compilation of DOE's Privacy Act Systems of
Records that includes a Table of Contents, Correlation of Offices and
the text of the individual systems of records.
Issued in Washington, DC on June 10, 2003.
James T. Campbell,
Acting Director, Office of Management, Budget and Evaluation/Acting
Chief Financial Officer.
Compilation of Systems of Records
Correlation of DOE Field Locations and Their Offices
NNSA Service Center (Albuquerque) (Formerly Albuquerque Operations
Office)
Pantex Site Office (formerly Amarillo Area Office)
Pantex Plant
[[Page 38759]]
Kansas City Site Office (formerly Kansas City Area Office)
Kansas City Plant
Los Alamos Site Office (formerly Los Alamos Area Office)
Los Alamos National Laboratory
Sandia Site Office (formerly Kirtland Area Office)
Sandia National Laboratory
Chicago Operations Office
Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory
Idaho Operations Office
Grand Junction Office
NNSA Service Center (Oakland) (formerly Oakland Operations Office)
Livermore Site Office
Lawrence Livermore National Laboratory
Lawrence Berkeley National Laboratory
Stanford Linear Accelerator Center
Oak Ridge Operations Office
Oak Ridge Gaseous Diffusion Plant (K-25)
Oak Ridge National Laboratory (X-10)
Melton Valley TRU Waste Storage Facility
NNSA Y-12 Site Office (formerly Y-12 Area Office)
Y-12 Plant
Spallation Neutron Source, Oak Ridge Reservation
Thomas Jefferson National Accelerator Facility
Weldon Spring Site Remedial Action Program
Oak Ridge Institute for Science and Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors
NNSA Service Center (Nevada) (formerly Nevada Operations Office)
Nevada Site Office (newly created)
Nevada Test Site
Savannah River Operations Office
NNSA Savannah River Site Office (formerly Savannah River Area Office)
NNSA Tritiam Facility
Office of Repository Development (Formerly Yucca Mountain Site
Characteristic Office)
Table of Contents of All DOE Systems of Records as Adopted or Proposed
DOE-1 Grievance Records.
DOE-2 Supervisory Maintained Personnel Records.
DOE-3 Employee Concerns Program Records.
DOE-4 EIA-457--Survey Reports--Residential Energy Consumption Survey
(RECS).
DOE-5 Personnel Records of Former Contractor Employees.
DOE-6 EIA Consumer Data Base.
DOE-7 Whistleblower Investigation, Hearings and Appeals Records.
DOE-8 Intergovernmental Personnel Act (IPA) Agreements.
DOE-9 Members of DOE Advisory Committees.
DOE-10 Worker Advocacy Records.
DOE-11 Emergency Locator Records.
DOE-12 Automated Materials Property System (AMPS).
DOE-13 Payroll and Leave Records.
DOE-14 Report of Compensation.
DOE-15 Intelligence Related Access Authorization.
DOE-16 Federal Employee Subsidy Program Records (Proposed New
System-DOE Assigned Number Is Being Re-Issued).
DOE-17 [Deleted--Reserved]
DOE-18 Accounts Payable Financial System.
DOE-19 Accounts Receivable Financial System.
DOE-20 [Deleted--Reserved]
DOE-21 Emergency Defense Mobilization Files.
DOE-22 [Deleted--Reserved]
DOE-23 Property Accountability System.
DOE-24 Land Records System.
DOE-25 U.S. DOE Commuter Locator and Parking Space Information
System.
DOE-26 Official Travel Records.
DOE-27 Foreign Travel Management System (FTMS) (Proposed New System-
DOE Assigned Number Is Being Re-Issued).
DOE-28 General Training Records.
DOE-29 [Deleted--Reserved]
DOE-30 [Deleted--Reserved]
DOE-31 Firearms Qualifications Records.
DOE-32 [Deleted--Reserved]
DOE-33 Personnel Medical Records.
DOE-34 Employee Assistance Program.
DOE-35 Personnel Radiation Exposure Records.
DOE-36 [Deleted--Reserved].
DOE-37 [Deleted--Reserved].
DOE-38 Occupational and Industrial Accident Reports.
DOE-39 [Deleted--Reserved].
DOE-40 [Deleted--Reserved].
DOE-41 Legal Files (Claims, Litigation, Criminal Violations,
Patents, and Others).
DOE-42 [Deleted--Reserved].
DOE-43 Personnel Security Clearance Files.
DOE-44 Special Access Authorization for Categories of Classified
Information.
DOE-45 Weapons Data Access Control System.
DOE-46 Administrative Review Files.
DOE-47 [Deleted with this notice--Reserved].
DOE-48 Security Education and/or Infraction Reports.
DOE-49 Security Communications File.
DOE-50 Personnel Assurance Program Records.
DOE-51 Employee and Visitor Access Control Records.
DOE-52 Access Control Records of International Visits, Assignments,
and Employment at Facilities and Contractor Sites.
DOE-53 Access Authorization for ADP Equipment.
DOE-54 Investigative Files of the Inspector General.
DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for
Records.
DOE-56 Congressional Constituent Inquiries.
DOE-57 Congressional Profiles.
DOE-58 General Correspondence Files Office of the Secretary of
Energy, Deputy Secretary and Under Secretary of Energy.
DOE-59 Mailing List for Requesters of Energy Related Information.
DOE-60 [Deleted--Reserved].
DOE-61 Census of High Energy Physicists.
DOE-62 Historical Files--Published Information Concerning Selected
Persons in the Energy Field.
DOE-63 [Deleted--Reserved].
DOE-64 [Deleted--Reserved].
DOE-65 [Deleted--Reserved].
DOE-66 Power Sales to Individuals.
DOE-67 [Deleted--Reserved].
DOE-68 [Deleted--Reserved].
DOE-69 [Deleted--Reserved].
DOE-70 [Deleted--Reserved].
DOE-71 The Radiation Accident Registry.
DOE-72 The DOE Radiation Study Registry.
DOE-73 The US-DPTA Registry.
DOE-74 [Deleted--Reserved].
DOE-75 Call Detail Records.
DOE-76 [Deleted--Reserved].
DOE-77 Physical Fitness Test Records.
DOE-78 [Deleted--Reserved].
DOE-79 [Deleted--Reserved].
DOE-80 [Deleted--Reserved].
DOE-81 Counterintelligence Administrative and Analytical Records and
Reports.
DOE-82 Grant and Contract Records for Research Projects, Science
Education, and Related Activities.
DOE-83 Allegations Based Inspections Files of the Office of the
Inspector General.
DOE-84 Counterintelligence Investigative Records.
DOE-85 [Reserved].
DOE-86 Human Radiation Experiments Records.
DOE-87 [Deleted--Reserved].
DOE-88 Epidemiologic and Other Health Studies, Surveys, and
Surveillances.
Text of Systems of Records
DOE-1.
SYSTEM NAME:
Grievance Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
[[Page 38760]]
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Forks Energy Technology Center, PO
Box 8213, University Station, Grand Forks, ND 58201.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Laramie Energy Technology Center, PO Box
3395, University Station, Laramie, WY 82070.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 90403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, consultants,
board members, and applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Grievances; names; social security numbers; work and home
addresses; work and home telephone numbers; job titles, series, and
grade levels; organization; supervisors' names and telephone numbers;
copies of employee records, such as personnel actions, performance
appraisals, pay and leave records, and security clearance documents;
management reports; witness statements; affidavits; checklists; notes;
and relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and
5 CFR part 771.
PURPOSE(S):
The records maintained in the system pertain to grievances subject
to the negotiated grievance process and the agency's administrative
grievance process. The records in this system will be used by
management officials in the resolution of employee concerns about
working conditions, administration of the agency's grievance process,
employee-supervisor relations, work processes, or other similar issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. chapter 71.
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
3. A record from this system may be disclosed as a routine use to
an appropriate Federal, State, or local agency that is authorized to
review and resolve the issue(s) raised in the grievance.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting such persons;
and (3) witnesses, potential witnesses, their representatives and
assistants, and any other persons possessing information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from this system may be disclosed as a routine use to a
contractor of the Department who is authorized to review and resolve
the issue(s) raised in the grievance, including a mediator or
arbitrator in the performance of their duties. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILLITY:
Records may be retrieved by the name of the grievant or complainant
or other personal identifier, such as social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human Resources Management, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The Human Resources Directors of the ``System
Locations''
[[Page 38761]]
listed above are the system managers for their respective portions of
this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, the request should be directed to the Privacy Act Officer
at the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The grievant or complainant, applicable management officials,
program office records, congressional offices, and fact finders' notes
and reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-2
SYSTEM NAME:
DOE--Personnel Supervisor Maintained Personnel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Forks Energy Technology Center, PO
Box 8213, University Station, Grand Forks, ND 58201.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Laramie Energy Technology Center, PO Box
3395, University Station, Laramie, WY 82070.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 90403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, who have
departed within the last year, assigned military or detailed personnel,
and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Copies and summaries of employment history; SF-171; job
description; education; address; next of kin; home and work telephone
numbers; date of birth; awards and commendations received;
participation in professional or community activities; training;
earnings and leave data; travel actions; certification or qualification
examinations; injury reports; appraisals; copy of ADP-produced Form
702; Form 50; assignment records; security infraction notices; records
of supervisor-employee discussions; supervisor observations;
reprimands; admonitions; adverse actions; commendations; contingency
planning data; security clearance status; and Government property in
employee possession.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by DOE to maintain a file of
personnel information that would allow DOE managers to make informed
personnel and management decisions concerning employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the
[[Page 38762]]
same limitations applicable to Department officers and employees under
the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters and Field Offices: The immediate supervisor of the
subject of the record(s).
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject employee, employee's supervisor(s), personnel action
documents, payroll documents, and personnel security documents.
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
None.
DOE-3
SYSTEM NAME:
Employee Concerns Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operation Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 200
Administration Road, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Office of River Protection, PO Box 550,
MS A1-61, Richland, WA 99352.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 151122-0109.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93 Unite A, Golden, CO 80402.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29802.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees and DOE
contractor and subcontractor employees who file concerns or complaints
with the DOE Employee Concerns Program offices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee concerns, informal whistleblower reprisal complaints,
names, social security numbers, work and home addresses and telephone
numbers, job titles, series, grade or pay levels; organization;
supervisors names and telephone numbers; copies of employee records
such as personnel actions, performance appraisals, pay and leave
records and security clearance documents; management reports; witness
statements; affidavits; checklists; notes; and relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p);
42 U.S.C. 7254; 42 U.S.C. 5801(a).
RETRIEVABILITY:
Records may be retrieved by name and social security number.
PURPOSE(S):
The records are maintained and used by the Department to document
and resolve employee concerns about environmental, safety and health
issues, employee-supervisor relations, work processes and practices,
and other work-related issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. chapter 71.
[[Page 38763]]
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting such persons;
and (3) witnesses, potential witnesses, their representatives and
assistants, and any other persons possessing information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by the name of the concerned employee or
complainant or other personal identifier, such as social security
number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Employee Concerns, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585. Field Offices: The Director of the Office of Employee Concerns
at the ``System Locations'' listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The concerned employee or complainant; applicable management
officials; program office records; and congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
The system is exempt under subsections 552a(k)(1), (2) and (5) of
the Privacy Act to the extent that information within the system meets
the criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5
U.S.C. 552a(e)(1) of the Act; see the Department's Privacy Act
regulation at 10 CFR part 1008.
DOE-4
SYSTEM NAME:
FORM EIA-457 Survey Reports (Residential Energy Consumption Survey
(RECS)).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Energy Information Administration (EIA),
1000 Independence Avenue, SW., Washington, DC 20585.
Roper Starch Worldwide, Inc., Response Analysis Division, 1060
State Road, Princeton, NJ 08540.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons responding to the FORM EIA-457 (Residential Energy
Consumption Survey (RECS)) or a sample thereof.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, age, gender, race, ethnicity, home address, home telephone
number, income, family size and composition, characteristics of housing
unit, household vehicles, name and address of landlord, name and
address of fuel suppliers, and records of energy purchases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is collected and maintained by the DOE to measure
the levels of energy consumption used by homeowners and the cost of
heating fuel. The information also is used for monitoring, modeling and
making policy decisions regarding energy use in U.S. households.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the
[[Page 38764]]
same limitations applicable to DOE officers and employees under the
Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and identification number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RENTENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Administrator, Energy Information Administration,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and energy supply companies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-5
SYSTEM NAME:
Personnel Records of Former Contractor Employees.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Junction Office, 2597 B 3/4/ Road,
Grand Junction, CO 81503.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Naval Petroleum Reserves in California,
PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343-3020.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550 Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Former employees of companies that currently have or have had a
contract with the Department of Energy (DOE).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, employment history, earnings, medical history, and other
related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum
of Understanding between the Department of Energy and the Department of
Health and Human Services, 56 FR 9701, March 7, 1991.
PURPOSE(S):
The records are maintained and used by the DOE to verify employment
of contractor employees who have worked at a DOE facility or for a
prime management and operating contractor for the DOE to settle or pay
claims associated their employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit. The Department must
deem such disclosure to be compatible with the purpose for which the
Department collected the information.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and
[[Page 38765]]
litigation, and their representatives and individuals assisting those
representatives; and (3) witness, potential witness, or their
representatives and assistants, and any person possesses information
pertaining to the matter when it is necessary to obtain information or
testimony relevant to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) compatible with
the purpose for which the Department collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
7. A record from the system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
8. A record from the system may be disclosed to contractors,
grantees, participants in cooperative agreements, collaborating
researchers, or their employees, in performance of health studies or
related health or environmental duties pursuant to their contracts,
grants, and cooperating or collaborating research agreements. In order
to perform such studies, the Department, its contractors, grantees,
participants in cooperative agreements, and collaborating researchers
may disclose a record to: Federal, State and local health and medical
agencies or authorities; to subcontractors in order to determine a
subject's vital status or cause of death; to health care providers to
verify a diagnosis or cause of death; or to third parties to obtain
current addresses for participants in health-related studies, surveys,
and surveillance. All recipients of such records are required to comply
with the Privacy Act, to follow prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the above described research purposes.
9. A record from this system may be disclosed to members of DOE
advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities, and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the DOE concerning health, safety, or environmental issues.
All recipients of such records are required to comply with the Privacy
Act, to follow prescribed measures to protect personal privacy, and to
disclose or use personally identifiable information only for the
purpose of providing advice to the DOE or to the Department of Health
and Human Services.
10. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Contractor Human Resource
Management, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the ``System Locations'' listed
above are the system managers for their respective portions of the
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
[[Page 38766]]
RECORD SOURCE CATEGORIES:
The employer of the subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-6
SYSTEM NAME:
EIA Customer Data Base.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (DOE), Energy Information Administration
(EIA), 1000 Independence Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM
Persons requesting energy related information.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
The following information may be maintained in the system: EIA
contact name, date of contact, contact method, address, e-mail address,
telephone number, fax number, description of information or services
requested, description of services, and energy interests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are used and maintained by the DOE to analyze, evaluate
and better serve EIA customers, their needs, and their interests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the same limitations applicable to DOE officers and employees under
the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, e-mail address, or telephone
number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Administrator, Energy Information Administration, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-7
SYSTEM NAME:
Whistleblower Investigation, Hearings, and Appeals Records.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION:
These records are maintained at the Office of Hearings and Appeals,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585-0107.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Department of Energy (DOE)
including National Nuclear Security Administration (NNSA) employees,
contractors and subcontractors whose complaints are received at the
Office of Hearings and Appeals pursuant to title 10, Code of Federal
Regulations, part 708, and pursuant to Section 3164 of the National
Defense Authorization Act for FY 2000, Pub. L. 106-65, codified at 42
U.S.C. 7239.
CATEGORIES OF RECORDS IN THE SYSTEM:
Whistleblower reprisal complaints; names, social security numbers,
work and home addresses and telephone numbers, job titles, series,
grade or pay levels; organization information; supervisors' names and
telephone numbers; copies of employee records such as personnel
actions, performance appraisals, pay and leave records, and security
clearance documents; management reports; witness statements;
affidavits; checklists; notes; reports of investigation; and relevant
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b),
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.
PURPOSE(S):
The records are maintained and used by the DOE to document and
resolve complaints made by employees of DOE and its contractors and
subcontractors who allege retaliation by their employer for disclosure
of information concerning danger to public or worker health or safety,
substantial violations of law, or gross mismanagement; for
participation in Congressional proceedings; or for refusal to
participate in dangerous activities.
[[Page 38767]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to any source from
which additional information is requested when necessary to obtain
information relevant to the processing of a whistleblower complaint by
the Office of Hearings and Appeals. The source will be provided such
information from the system of records only to the extent necessary to
identify the individual, inform the source of the purpose(s) of the
request, and to identify the type of information requested.
2. A record from this system may be disclosed as a routine use to
the appropriate local, State or Federal agency in the event that a
record within this system of records, alone or in conjunction with
other information, indicates a violation or potential violation of law
whether civil, criminal, or regulatory in nature, and whether arising
by general statute of particular program pursuant thereto.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and assistants; and any other person
possessing information pertaining to the matter, when it is necessary
to obtain information or testimony relevant to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings, or discussion in open court) when such disclosure (1) is
relevant to, and necessary for, the proceeding, and (2) is compatible
with the purpose for which the Department collected the record; and (3)
the proceeding involves:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. Decisions, opinions, reports of investigation, orders and other
determinations signed by investigators, hearing officers or the
Director of the Office of Hearings and Appeals that are records
contained in this system of records may be published for the general
public, for precedential or educational purposes, in paper format and
electronically on the Office of Hearings and Appeals' Web site, the
current address of which is http://www.oha.doe.gov.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by complainant's name or other personal
identifier or case number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only to the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Hearings and Appeals, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585-0107.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The complainant; individuals and organizations that have pertinent
knowledge about the subject of the complaint; those authorized by the
complainant to furnish information; confidential informants; and
Congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
The system is exempt under subsections (k)(1), (2) and (5) of the
Privacy Act to the extent that information within the system meets the
criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a (d);
5 U.S.C. 552a, (d) and (e)(1) of the Act; see the DOE Privacy Act
regulation at title 10, Code Federal Regulations, part 1008.
DOE-8
SYSTEM NAME:
Intergovernmental Personnel Act (IPA) Agreements.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Forrestal Building, 1000
[[Page 38768]]
Independence Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road, Germantown, MD 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U. S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Office of Naval Reactors, Crystal City,
VA 22202.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343-3020.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are now, or have been, under an IPA agreement to or
from the Department of Energy (DOE) and the National Nuclear Security
Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, home and work addresses, social security number, home and
work telephone numbers, salary, and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. chapter
33, subchapter VI, and 5 CFR part 334.
PURPOSE(S):
The records are maintained and used by DOE to provide a basis for
payments under the terms of the IPA agreements, provide employment
histories, and provide information for reports and program evaluations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to State and local
governments, institutions of higher education, Federally Funded
Research and Development Centers, or other ``eligible'' organizations
for the purpose of assigning prospective individuals for temporary
periods.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic media and paper records.
RETRIEVABILITY:
Records may be retrieved by name or social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Human Resources and Management, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington DC
20585.
Field Offices: The Personnel Officers at the field locations listed
above under ``Systems Locations'' are the system managers for their
respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
[[Page 38769]]
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and current or prospective employer.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-9
SYSTEM NAME:
Members of DOE Advisory Committees.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Office of the Executive Secretariat,
1000 Independence Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All individuals who are members of a Department of Energy (DOE)
Advisory Committee.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, biographical information, home address and telephone number,
work address and telephone number, type of business or organizational
affiliation, present position with business or other organization,
number of years in present position, other related experience,
congressional district, and photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and the Federal
Advisory Committee Act, 5 U.S.C. App. 2.
PURPOSE(S):
The records are maintained and used by the DOE to keep a current
listing of advisory committee members.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the Executive Secretariat, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
title 10, Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' The request should include the requester's
complete name, time period for which records are sought, and the office
location(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, members of Congress, and public interest
groups.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-10
SYSTEM NAME:
Worker Advocacy Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
U.S. Department of Energy, 19901 Germantown Road, Germantown, MD
20874-1290.
U.S. Department of Energy, Albany Research Center, 1450 Queen
Avenue, SW., Albany, OR 97321.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Office of Amarillo Site Operations,
Highway 60 FM2373, Amarillo, TX 79177.
U.S. Department of Energy, Bettis Atomic Power Laboratory, Bechtel
Bettis, Inc., 814 Pittsburgh McKeesport Blvd., West Mifflin, PA 15122-
0079.
U.S. Department of Energy, Boston Regional Office, John F. Kennedy
Federal Bldg., Room 675, Boston MA 02203-0002.
U.S. Department of Energy, Chicago Regional Office, One South
Wacker Drive, Chicago, IL 60606-4616.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Denver Regional Office, 1617 Cole Blvd.,
MS-1721, Golden, CO 80401.
U.S. Department of Energy, Fernald Environmental Management
Project, 7400 Willey Road, Cincinnati, OH 45030.
U.S. Department of Energy, General Atomics Site Office, 3550
General Atomic Court, B-7, Room 119, San Diego, CA 92121.
U.S. Department of Energy, Golden Field Office, 1617 Cole Blvd.,
Golden, CO 80401.
U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road,
Grand Junction, CO 81503.
U.S. Department of Energy, Hanford Environmental Health Foundation,
3080 George Washington Way, Richland, WA 99352.
[[Page 38770]]
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83403.
U.S. Department of Energy, Idaho National Engineering and
Environmental Laboratory, 2525 North Fremont Avenue, Idaho Falls, ID
83401-1563.
U.S. Department of Energy, Idaho National Engineering and
Environmental Laboratory, CF 690 MS 4149, Scoville, ID 83415.
U.S. Department of Energy, Kansas City Site Office, 2000 E 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, Pennsylvania & H
Street, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Knolls Atomic Power Laboratory, 2401
River Road, Niskayuna, NY 12309.
U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1
Cyclotron Road, Berkeley, CA 94720.
U.S. Department of Energy, University of California, Livermore Site
Office, 7000 East Avenue, PO Box 808, L-1, Livermore, CA 94550.
U.S. Department of Energy, Livermore Site Office, Nevada Test Site,
University of California, PO Box 45, Mercury, NV 89023.
U.S. Department of Energy, Lockheed Idaho Technical Center, 765
Lindsay Blvd., Idaho Falls, ID 83403.
U.S. Department of Energy, The Office of Site Operations, 528 35th
Street, Los Alamos, NM 87544.
University of California, Los Alamos National Laboratory, SM
30 Bikini Road, Los Alamos, NM 87545.
U.S. Department of Energy, Miamisburg Environmental Management
Project, 1 Mound Road, Miamisburg, OH 45342-0066.
U.S. Department of Energy, National Energy Technology Laboratory
(NETL-MGN), 3610 Collins Ferry Road, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(NETL-PGH), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Renewable Energy Laboratory
Area Office, 1617 Cole Blvd., Golden, CO 80401-3393.
U.S. Department of Energy, National Renewable Energy Laboratory,
1617 Cole Blvd., Golden, CO 80401-3393.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Nevada Test Site Mercury, Nevada,
Building 111, PO Box 677, Mercury, NV 89023-0677.
U.S. Department of Energy, Oak Ridge Institute for Science and
Education, 230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN 37830.
U.S. Department of Energy, Oak Ridge National Laboratory, Bethel
Valley Road, Oak Ridge, TN 37831.
U.S. Department of Energy, Oak Ridge Operations Office, 200
Administration Road, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Office of Scientific and Technical
Information, 175 Oak Ridge Turnpike, Oak Ridge, TN 37830.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pacific Northwest National Laboratory,
902 Battelle Blvd., PO Box 999, Richland, WA 99352.
U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road,
West Paducah, KY 42086.
U.S. Department of Energy, Philadelphia Regional Office, 1880 John
F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483.
U.S. Department of Energy, Portsmouth Site Office, 3930 U.S. 23,
Perimeter Road, Piketon, OH 45661.
U.S. Department of Energy, Radiobiology & Environmental Health
Laboratory, University of California, San Francisco, Box 0750, 3rd
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 90403-8200.
U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd.,
SE., Albuquerque, NM 87123.
U.S. Department of Energy, Sandia Site Office, 7011 E Avenue,
Livermore, CA 94551-0969.
U.S. Department of Energy, Savannah River Ecology Laboratory,
Drawer E, Aiken, SC 29802.
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29801.
U.S. Department of Energy, Seattle Regional Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104.
U.S. Department of Energy, Stanford Linear Accelerator Center, 2575
Sand Hill Road, Menlo Park, CA 94025.
U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill
Road, B-41, MS: 8-A, Menlo Park, CA 94025.
U.S. Department of Energy, Stanford Synchrotron Radiology
Laboratory, Stanford University, PO Box 4349, MS 69, Stanford, CA
94025.
U.S. Department of Energy, Thomas Jefferson National Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO
Box 3090, Carlsbad, NM 88221.
U.S. Department of Energy, West Valley Demonstration Project, 10282
Rock Springs Road, West Valley, NY 14171-9799.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system of records contains materials submitted to DOE for the
purpose of seeking assistance in obtaining compensation for an illness
believed to have been contracted due to employment by or for DOE. These
records may pertain to individuals in the following categories who
contacted DOE through the Workers' Compensation Helpline, through a
member of Congress, or through correspondence in any format. These
individuals may be: (1) Members of the public; (2) employees or
surrogates of employees of DOE, its predecessor agencies, and their
contractors and subcontractors; (3) former members of the armed forces.
CATEGORIES OF RECORDS IN THE SYSTEM:
Telephone conversations; correspondence to DOE from individuals,
members of Congress, attorneys who represent workers, other surrogates
of workers, doctors, and other Federal agencies; medical records;
employment records; personnel security questionnaires; exposure
records; safety records or other incident reports, including but not
limited to area sampling data, accidental releases, explosions, spills,
etc.; workers' or family members' contemporaneous diaries, journals, or
other notes; internal DOE forms for reviewing worker cases; physical
and vocational rehabilitation records; records pertaining to previously
filed claims; and any other records related to or pertinent to the
condition or case.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy
Employees Occupational Illness Compensation Program Act of 2000, Pub.
L.106-398.
PURPOSE(S):
The purpose of this system of records is to collect and maintain
records needed by the Office of Worker Advocacy to assist current and
former
[[Page 38771]]
DOE contractor employees or their families in connection with the
filing of state workers' compensation claims for conditions that may be
due to exposures during employment by or for DOE. The assistance
provided by this Office may include, but is not limited to the
following: (1) Maintaining a helpline, (2) conducting outreach and
educational programs, (3) providing referral assistance, (4) case
review and (5) employment verification. Although the primary focus is
on DOE contractor employees, assistance may be provided to DOE Federal
employees and employees of other agencies by directing them to the
appropriate compensation programs, such as the Federal Employees
Compensation Act program administered by the Department of Labor.
Individually identifiable information will not appear in published
or unpublished reports, studies or surveys. However, the system will
contain records compiled in completing published or unpublished
reports, studies or surveys from which information may be retrieved by
name or other personal identifier. Non-identifiable information
regarding the assumptions, methodology, and data used in establishing
radiation doses under section 3623(d) of the Energy Employees
Occupational Illness Compensation Program Act of 2000 will be made
available to researchers and the general public, consistent with the
protection of private medical records.
ROUTINE USERS OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
DOE contractors (past and present) in performance of their contracts,
and their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
2. A record from this system may be disclosed as a routine use to
DOE financial assistance recipients in performance of their financial
assistance agreements, and their officers and employees who have a need
for the record in the performance of their duties. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to
other state and Federal agencies or entities whose mission entails
reviewing or managing workers' compensation claims or administering
other benefits programs. Those provided information under this routine
use are subject to the same limitations applicable to Department
officers and employees under the Privacy Act.
4. A record from this system may be disclosed as a routine use to
members of a physicians panel(s) established to review and provide a
determination regarding whether the illness or death that is the
subject of an application for compensation arose out of and in the
course of employment by or for DOE. Those provided information under
this routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use to
medical specialists in fields that include occupational medicine,
pulmonology, immunology, toxicology, dermatology, hematology/oncology,
rheumatology, neurology, neurotoxicology, psychiatry, psychology,
endocrinology, pathology, and any other specialty that the physicians
panel member(s) deem necessary to reach a conclusion in a case. Those
provided information under this routine use are subject to the same
limitations applicable to Department officers and employees under the
Privacy Act.
6. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
7. A record from this system may be disclosed as a routine use to
the members and the staff of the DOE advisory committee established to
provide advice on workers' compensation issues, and the members and the
staff of an advisory board on Radiation and Worker Health required to
be established under the Energy Employees Occupational Illness
Compensation Program Act. All recipients of such records are required
to comply with the Privacy Act, to follow prescribed measures to
protect personal privacy, and to disclose or use personally
identifiable information only for the purpose of providing advice
relating to workers' compensation.
8. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
9. A record from this system may be disclosed as a routine use to
the Department of Justice when DOE determines that an individual may be
eligible for compensation under the Radiation Exposure and Compensation
Act of 1990 (42 U.S.C. 2210, note, and as further clarified in 28 CFR
part 79), a compensation program administered by the Department of
Justice.
10. A record from this system may be disclosed as a routine use to
the appropriate local, state or Federal agency when the record alone or
in conjunction with other information, indicates a violation or
potential violation of law whether civil, criminal, or regulatory in
nature.
11. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
[[Page 38772]]
RETRIEVABILITY:
Records may be retrieved by the name of the individual, case number
and document number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director, Office of Worker Advocacy,
1000 Independence Ave, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures.
RECORD SOURCE CATEGORIES:
Records in this system will be obtained from sources, including,
but not limited to the individual who is the subject of the records;
physicians and other medical professionals; medical institutions; state
and Federal workers' compensation offices; family members of the
subject; attorneys representing the individual; individuals' employer,
including DOE and its contractors and subcontractors; medical
laboratories; other state and Federal agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-11
SYSTEM NAME:
Emergency Operations Notification Call List.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Office of Naval Reactors, Crystal City,
VA 22202.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343-3020.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) senior officials, office directors and key
support staff, and DOE contractors involved in DOE Headquarters
emergency management and operations activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, office telephone number, home telephone number, home address
and pager and cellular phone numbers (if appropriate).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the DOE to create a list
that will enable 24 hour contact with select DOE Headquarters personnel
and contractors to inform them of situations, occurrences, and
emergencies that may impact DOE facilities or activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the same limitations applicable to DOE
[[Page 38773]]
officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name of subject individual.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, Deputy Administrator for Defense Nuclear
Nonproliferation (NNSA), U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-12
SYSTEM NAME:
Automated Materials and Property Systems (AMPS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Germantown, 19901 Germantown Road,
Germantown, MD 20784-1290.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) Headquarters employees who purchase supply
products at the three Self Service Stores in the Washington, DC area
and vicinity.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of DOE employee, organization, date of purchase, quantity, and
price.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7263, and
42 U.S.C. 5815G.
PURPOSE(S):
The records are maintained and used by the Department for billing
purposes under the Working Capitol Fund (WFC). The WCF issues bills to
Headquarters program offices for both stock and non stock supplies that
were purchased for use by employees to perform their work.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system of records may be disclosed as a
routine use to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and employees under the Privacy Act.
2. A record in this system of records may be disclosed as a routine
use to a member of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member concerning the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and badge number of the DOE
employee.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) ADDRESS:
Director, Assets Management and Support Services Group, U. S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notifications procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
[[Page 38774]]
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Sources of information for the system include: Supplies and their
respective price lists that are purchased and placed into the supply
system for sale; purchases made by DOE employees; and the information
contained on the employee's badge.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-13
SYSTEM NAME:
Payroll and Leave Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Atlanta Regional Support Office, 730
Peachtree, NE., Suite 876, Atlanta, GA 30308.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Boston Regional Support Office, One
Congress Street, Room 1101, Boston, MA 021144-2021.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 N. Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
1601 New Stine Road, Suite 240, Bakersfield, CA 93309.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Office of Scientific & Technical
Information, PO Box 62, Oak Ridge, TN 37831.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343.
U.S. Department of Energy, Philadelphia Regional Support Office,
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO A,
Aiken, SC 29801.
U.S. Department of Energy, Seattle Regional Support Office, 800
Fifth Avenue, Suite 3950, Seattle, WA 98104.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) including National Nuclear Security
Administration (NNSA) personnel and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Time and attendance records, earning records, payroll actions,
deduction information requests, authorizations for overtime and night
differential, and Office of Personnel Management (OPM) retirement
records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Privacy Act of
1974, Pub. L. 93-579 (5 U.S.C. 552a); General Accounting Office Policy
and Procedures Manual; Personal Responsibility and Work Opportunity
Reconciliation Act, Pub. L. 104-193.
PURPOSE(S):
The records are maintained and used by the DOE to document
historical information on employee wages, deductions, retirement
benefits, and leave.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the Department of Treasury to collect withheld taxes, process payroll
payments, and issue savings bonds.
2. A record from this system may be disclosed as a routine use to
the Internal Revenue Service to process Federal income tax payments and
tax levies.
3. A record from this system may be disclosed as a routine use to
state and local governments to process State and local income tax
deductions and court ordered child support or alimony payments.
4. A record from this system may be disclosed as a routine use to
OPM to establish and maintain retirement records and benefits.
5. A record from this system may be disclosed as a routine use to
the Thrift Savings Board to update Section 401K type records and
benefits.
6. A record from this system may be disclosed as a routine use to
the Social Security Administration to establish Social Security records
and benefits.
7. A record from this system may be disclosed as a routine use to
the Department of Labor to process workmen's compensation claims.
8. A record from this system may be disclosed as a routine use to
the Department of Defense to adjust military retirement.
9. A record from this system may be disclosed as a routine use to
financial institutions to credit net check deposits, savings
allotments, and discretionary allotments.
10. A record from this system may be disclosed as a routine use to
the
[[Page 38775]]
employee unions to credit accounts for employees with union dues
deductions.
11. A record from this system may be disclosed as a routine use to
health insurance carriers to process insurance claims.
12. A record from this system may be disclosed as a routine use to
the General Accounting Office to verify accuracy and legality of
disbursement.
13. A record from this system may be disclosed as a routine use to
the Department of Veterans Affairs to evaluate veteran's benefits to
which the individual may be entitled.
14. A record from this system may be disclosed as a routine use to
States' departments of employment security to determine entitlement to
unemployment compensation or other State benefits.
15. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
16. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
17. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
18. A record from this system of records may be disclosed as a
routine use to a member of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member concerning the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
19. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, Federal Parent
Locator System (FPLS) and Federal Tax Offset System to locate
individuals and identify their income sources to establish paternity,
establish and modify orders of support, and for enforcement action.
20. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, FPLS and Federal
Tax Offset System, for release to the Social Security Administration to
verify social security numbers in connection with the operation of the
FPLS by the Office of Child Support Enforcement.
21. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, FPLS and Federal
Tax Offset System, for release to the Department of Treasury to
administer the Earned Income Tax Credit Program (section 32, Internal
Revenue Code of 1986) and verify a claim with respect to employment in
a tax return.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, social security number, and
payroll number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, U.S. Department of Energy, Chief Financial
Officer, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers of the DOE offices ``System Locations''
listed above are the system managers for their respective portions of
this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, supervisors, timekeepers, official
personnel records, and the Internal Revenue Service.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-14
SYSTEM NAME:
Report of Compensation.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
[[Page 38776]]
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U. S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum Reserves in California,
Post Office Box 11, Tupman, CA 93276.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, 700 N, Oakland, CA 94612-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Strategic Petroleum Reserve Office, 9000
Commerce Road East, New Orleans, LA 70123.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of Department of Energy (DOE) including National Nuclear
Security Administration (NNSA) employees, and contractors performing
and operating onsite service work in the DOE-owned or controlled
facilities, including long-term architect-engineering and cost-
reimbursement construction contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, job title, contractor, current salary up to $100,000, amount
reimbursed, and other compensation (actual and amount reimbursed).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the DOE to aid Managers of
Field Offices, Program Secretarial Officers and Headquarters Program
Managers in determining the reasonableness of compensation paid to top
level contractor employees and to monitor the growth of contractor
compensation at all levels.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as magnetic tape and paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Contractor and Resource
Management, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the ``System Locations'' listed
above are the system managers for their respective portions of this
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at
[[Page 38777]]
locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Contractor salary administrative personnel.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-15
SYSTEM NAME:
Intelligence Related Access Authorization.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Office of Intelligence, 1000
Independence Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, Livermore Site Office, 7000 East Avenue,
B-261, Livermore, CA 94551.
U.S. Department of Energy, Idaho National Engineering &
Environmental Laboratory Systems Analysis Facility, 2271 N. Boulevard,
Idaho Falls, ID 83403.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Pacific Northwest National Laboratory,
Energy & Environmental Sciences Building (EESB), 3230 Q Avenue,
Richland, WA 99352.
U.S. Department of Energy, Sandia Site Office, Center for National
Security & Arms Control, Building 810W, Albuquerque, NM 87185.
U.S. Department of Energy, Remote Sensing Laboratory, EG&G/EM, 4600
N. Hollywood Blvd. Nellis AFB, Bldg 2211, Las Vegas, NV 89191-6403.
U.S. Department of Energy, Los Alamos National Laboratory,
Nonproliferation & National Security, TA-3, Building SM-43, Los Alamos,
NM 87544.
U.S. Department of Energy, Savannah River Operations Office,
Savannah River Technology Center, Technical Area 700, Bldg. 735-A, New
Ellington, SC 29809.
U.S. Department of Energy, Special Technologies Laboratory, 5520
Elkwill Street, Santa Barbara, CA 93111.
U.S. Department of Energy, Lockheed Martin Energy Systems, PO Box
2003, Blair Road Oak Ridge, TN 37831-7312.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former DOE employees including National Nuclear
Security Administration (NNSA) employees, and contractor employees;
applicants for employment at DOE; individuals who may be assigned or
detailed to Federal positions at DOE; consultants to DOE.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be maintained in the system: Results
of background investigations, law enforcement records, reports and
files; reports on foreign contacts/travel; records, reports and files
received from other DOE elements and other Federal agencies related to
intelligence activities; polygraph examination records, reports and
videotapes of the polygraph session; eligibility evaluation reports;
and electronic mail stored on CD.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Atomic Energy
Act of 1954, as amended; 42 U.S.C. 7239; Executive Order 12333, United
States Intelligence Activities (December 4, 1981); Department of Energy
Procedures for Intelligence Activities, approved by the Attorney
General under Executive Order 12333 (October 19, 1992); Executive Order
12958, Classified National Security Information (April 17, 1995);
Executive Order 12968, Access to Classified Information (August 2,
1995); Presidential Decision Directive-61, U.S. Department of Energy
Counterintelligence Program, and DOE Order 5670.1A, Management and
Control of Foreign Intelligence.
PURPOSE(S):
The records are maintained and used by the DOE to conduct
eligibility determinations, adjudications, revocations and appeals from
denials and revocations. Under DOE Order 5670.1A the Director of
Intelligence is directed to control access to and use of Sensitive
Compartmented Information (SCI) and other classified Intelligence
information bearing the Director, Central Intelligence (DCI) authorized
control markings; and approve access to SCI in compliance with DCI
directives.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, State or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
3. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) a witness, potential witness, or their representatives and
assistants, and any person possessing information pertaining to the
matter when it is necessary to obtain information or testimony relevant
to the matter, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the information is relevant and necessary
to the requesting agency's decision on the matter.
5. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to and necessary for, the proceeding; and (2) compatible with
the purpose for which the Department
[[Page 38778]]
collected the records; and (3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
6. A record from this system may be disclosed as a routine use to
foreign governments in accordance with treaties, international
conventions, or executive agreements.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
8. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, electronic media, and
videotapes.
RETRIEVABILITY:
Records may be retrieved by name and/or social security number.
SAFEGUARDS:
Paper records and videotapes are maintained in locked cabinets.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), secured
for classified information and are password protected. Passwords are
known only by the system manager. Access is limited to those whose
official duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Intelligence, U.S. Department of Energy,
Forrestal Building, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The managers of the System Locations listed above
are the system managers for their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where work is performed. In accordance with DOE's Privacy
Act regulation, proper identification is required before a request is
processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, present and former DOE employees and DOE
contractor employees; consultants; publicly available material; other
agencies within the Intelligence Community; other agencies within the
U.S. Government, other offices within the DOE; the FBI, and other
federal, state and local law enforcement agencies; and sources
contacted during investigations.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt pursuant to (k)(1), (2) and (5) of the
Privacy Act, 5 U.S.C. 552a, to the extent that information within the
system meets the requirements of those subsections of the Act. To the
extent the information in this system of records is exempt pursuant to
5 U.S.C. 552a(k)(1), (2) and (5), the system has been further exempted
from subsections (c)(3) and (4), (d), (e)(1), (e)(4)(G) and (H) and (f)
of 5 U.S.C. 552a under the Privacy Act of 1974. See DOE's Privacy Act
Regulation at 10 CFR 1008.12.
DOE-16
SYSTEM NAME:
Federal Employee Subsidy Program Records.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 90403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
[[Page 38779]]
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Child Care Tuition Assistance Program--Application forms for
child care tuition assistance containing personal information,
including employee's (parent) name, Social Security Number, grade, home
and work telephone numbers, home address, salary and total family
income, other child care subsidies, and each child's name and date of
birth; earnings statements; income tax returns. 2. Transit Subsidy
Program (Commuter Choice)--Application forms that contain personal
information, including employee's name, Social Security Number, home
and work telephone numbers, home address, and method(s) and cost(s) of
commuting; and records of vouchers or payments distributed.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Child Care Tuition Assistance Program--Pub. L. 106-58, section 643
and E.O. 9397; Transit Subsidy Program (Commuter Choice)--
Transportation Equity Act of 1998, E.O. 13150, and 26 CFR parts 1 and
602.
PURPOSE(S):
The records are used by the Department to determine eligibility for
a program, administer the program, make payments to child care
providers or providers of transportation and/or parking services, and/
or reimburse employees for transportation and/or parking expenses.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
local and state officials and child care providers in determining
eligibility for child care tuition assistance that is available through
their programs.
2. A record from this system may be disclosed as a routine use to a
panel of DOE employees to determine the amount of the child care
subsidy with names and Social Security Numbers deleted.
3. A record from this system may be disclosed as a routine use to
other agency and/or public transportation officials when they assist in
administering the Department's transit subsidy program.
4. A record from this system may be disclosed to union officials
acting in their official capacity as a representative of the affected
employee under 5 U.S.C. chapter 71.
5. A record from this system may be disclosed to a member of
Congress submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the record; the member must provide a copy of the
constituent's request for assistance.
6. A record from this system may be disclosed as a routine use for
the purpose to investigate, settle a claim, or prepare and conduct
litigation to (a) a person representing the Department or assisting in
such representation; (b) others involved in the matter, their
representatives, and persons assisting such persons; and (c) witnesses,
potential witnesses, their representatives and assistants, and any
other persons possessing information pertaining to the matter when it
is necessary to obtain information or testimony relevant to the matter.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic data.
RETRIEVABILITY:
Records may be retrieved by the name of the applicant or other
personal identifier, such as a Social Security Number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established computer
procedures within DOE and its representatives and they are password
protected. Passwords in DOE computer systems are known only by the
system manager. Access is limited to those whose official duties
require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Headquarters: Director, Human Resources Management, U.S. Department
of Energy, 1000 Independence Ave, SW., Washington, DC 20585.
Field Offices: The Human Resources Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
title 10, Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Division, U.S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' The request should include the requester's
complete name, time period for which records are sought, and the
geographical location(s) where the requester believes the records are
located.
RECORD ACCESS PROCEDURES:
Same as Notification procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORDS PROCEDURES:
Same as Notification procedures above.
RECORD SOURCE CATEGORIES:
The applicant, and applicable management officials, child care
subsidy providers, transportation officials, and reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-18
SYSTEM NAME:
Accounts Payable Financial System.
[[Page 38780]]
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATIONS:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83404.
U.S. Department of Energy, National Energy Technology Laboratory,
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory,
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center, Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80402-0928.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29808.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301-1069.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Creditors who are due money from the Department of Energy (DOE),
including employees, former employees, contractors, and members of the
general public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Creditors name and address; amount owed and services or goods
received; underpayment or other accounting information; invoice number;
servicing bank name and address, and account number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; the GAO Policy and
Procedures Manual; Statement of Federal Financial Accounting Standards
published by the General Accounting Office and the Office of Management
and Budget.
PURPOSE(S):
The records are maintained and used by the DOE to substantiate
obligations and payments to individuals for goods and services received
by the agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit. The Department must
deem such disclosure to be compatible with the purpose for which the
Department collected the information.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possesses information pertaining
to the matter, when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
[[Page 38781]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper, electronic files, and magnetic
tapes.
RETRIEVABILITY:
Records may be retrieved by name and personal identification.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief Financial Officer, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices:
The Managers of the ``System Locations'' listed above are the
system managers for their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy
Act, at title 10 Code of Federal Regulations, part 1008, a request by
an individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individual, contracting officer, and accounting records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-19
SYSTEM NAME:
Accounts Receivable Financial System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401-3393.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserve,
907 N. Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Suite 700N, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, PO Box 3020,
Miamisburg, OH 45343-3020.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
10940, West Mifflin, PA 15236-0940.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, Federal Building Lobby, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80402-0928.
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 3063-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons owing money to the Department of Energy (DOE).
CATEGORIES OF RECORDS IN SYSTEM:
The following information may be maintained in the system: name,
address, telephone number, taxpayer identification number, and other
applicable debtor identifying information; invoice number; amount and
status of claim; and history of claim, including collection actions
taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Debt Collection
Improvement Act of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701-09; Federal
Property Management Regulations 101-107; Treasury Financial Manual;
Executive Order 12009; and Executive Order 9397.
[[Page 38782]]
PURPOSE(S):
The records are maintained and used by the DOE to record and
manage the Department's accounts receivables.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
other Federal agencies, consumer reporting agencies for acquiring
credit information, and collection agencies to aid in the collection of
outstanding debts owed to the Federal Government.
2. A record from this system may be disclosed as a routine use to
Defense Manpower Data Center, Department of Defense, the United States
Postal Service, and the other Federal, State, or local agencies to
identify and locate, through computer matching, individuals indebted to
DOE who are receiving Federal salaries or benefit payments. Information
from the match will be used to collect the debts by voluntary
repayment, by administrative offset, or by salary offset procedures.
3. A record from this system may be disclosed as a routine use to
the Internal Revenue Service (1) to collect the debt by offset against
the debtor's tax refunds under the Federal Tax Refund Offset Program,
and (2) to obtain the mailing address of a taxpayer to collect a debt
owed to the DOE. Subsequent disclosure by DOE to a consumer reporting
agency is limited to the purpose of obtaining a commercial credit
report on the particular taxpayer. The mailing address information will
not be used for any other DOE purpose or disclosed by DOE to another
Federal, State, or local agency which seeks to locate the same
individual for its own debt collection purpose.
4. A record from this system may be disclosed as a routine use to
the Department of the Treasury for the purpose of administrative offset
and debt recovery under section 31001 (m)(1) of the Debt Collection
Improvement Act of 1996 (Pub. L. 104-134).
5. A record from this system may be disclosed as a routine use to a
``consumer reporting agency'' as defined by the Fair Credit Reporting
Act, 15 U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966,
31 U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, taxpayer identification number,
or invoice number.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief Financial Officer, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Chief Financial Officers of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The individual who is the subject of the record; contracting
officer, where applicable; and accounting records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-21
SYSTEM NAME:
Emergency Defense Mobilization Files.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Office of Emergency
Operations, 1000 Independence Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY SYSTEM:
Members of the National Defense Executive Reserve and other
individuals assigned responsibilities in the event of a national
defense emergency.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be maintained in the system: name,
home address, home telephone number, and e-mail address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Defense Production
Act of 1950.
PURPOSE(S):
The records are maintained and used by the Department of Energy
(DOE) to facilitate security clearance information for prompt re-
assignment in the event of a reservist call-up and activation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
officials of other departments and agencies to administer the National
Defense Executive Reserve Program.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is
[[Page 38783]]
limited to those whose official duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Emergency Operations, U.S.
Department of Energy, NNSA, 1000 Independence Avenue, SW., Washington,
DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-23
SYSTEM NAME:
Property Accountability System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Office of Management
Budget and Evaluation, 1000 Independence Avenue, SW., Washington, DC
20585.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, National Energy Technology Laboratory,
(Pittsburgh) PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Southeastern Area Power Administration,
2 S. Public Square, Elberton, GA 30635-2496.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) employees, and contractor employees authorized to
be custodians of controlled DOE equipment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Item description, date of purchase, acquire date, purchase price,
purchase order number, vendor and manufacturer, model/serial/license
number, property tag identification, status/date, condition of
property, operation number, high risk field, disposal code, responsible
officer, the employees' assigned equipment, account numbers,
organization, organization code, and location.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Property
and Administrative Services Act of 1949, section 202(b), 40 U.S.C.
483(b); and 41 CFR part 109, Federal Property Management Regulation
(FPMR), Subchapter E, part 109.
PURPOSE(S):
The records are maintained and used by the DOE to (a) provide
inventories to satisfy other Federal Procurement Management Regulation
requirements; (b) to maintain a record of location of emergency
equipment; (c) to control equipment assignments authorized under union
contracts; (d) to provide management information necessary for the
budgeting and allocation of equipment; and (e) to provide evidence of
assignment, location, and value in the event that government property
is stolen.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
any law enforcement agency as needed to provide evidence of assignment,
location, and value in the event that Government property is stolen.
2. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possess information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United
[[Page 38784]]
States Government agency has agreed to represent the employee.
5. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
6. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
8. A record from this system of records may be disclosed as a
routine use to a member of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member concerning the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by tag number, license number, custodian
name, employee identification number, position number, accounting
information, catalog number, contract number, make, model, security
logon identification, serial number, and storage location.
SAFEGUARDS:
Paper records and microfilm are maintained in locked cabinets and
desks. Electronic records are controlled through established DOE
computer center procedures (personnel screening and physical security),
and they are password protected. Passwords are known only by the system
manager. Access is limited to those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Southeastern Area Power Administration,
2 S. Public Square, Elberton, GA 30635-2496.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Information in this system comes from the Payroll/Personnel system
application, various internal Bonneville Power Administrative forms,
accountable property representative and employees, data processing
personnel, and supply officers.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-24
SYSTEM NAME:
Land Records System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Bonneville Power Administration,
Information Resources, PO Box 3621, Portland, OR 97208.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals from whom or to whom Western Area Power Administration
and Bonneville Power Administration have acquired or given interests in
land.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual, agency, and/or company names; description of land
tract, type of agreement; rights granted or received; history of the
transaction, and IRS Form 1099 information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the DOE to track land rights
information resulting from property right acquisitions out grants,
licenses, transfer, exchanges, encroachments and disposals in support
of Western Power Administration and Bonneville Power Administration
construction and maintenance programs.
[[Page 38785]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting such persons;
and (3) witnesses, potential witnesses, their representatives and
assistants, and any other persons possessing information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
4. A record from the system may be disclosed as a routine use to
the Internal Revenue Service to provide notification of individuals who
have received payment exceeding $600 on any one land right transaction.
5. A record from the system may be disclosed as a routine use to
the Department of Justice to provide support of land right condemnation
actions.
6. A record from the system may be disclosed as a routine use to
courts and attorneys for the purpose of land right settlement disputes
or litigation.
7. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by line identification, personal
identification, cross referenced by name of landowner, grantee, or
grantor.
SAFEGUARDS:
Paper records and microfilm are maintained in locked cabinets and
desks. Electronic records are controlled through established DOE
computer center procedures (personnel screening and physical security),
and they are password protected. Passwords are known only by the system
manager. Access is limited to those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Bonneville Power Administration: Manager, Real Estate, Bonneville
Power Administration, U.S. Department of Energy, PO Box 3621, Portland,
OR 97208.
Western Area Power Administration: Director, Division of Lands,
Western Area Power Administration, U.S. Department of Energy, PO Box
3402, Golden, CO 80401.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Information in this system comes from individual landowners,
grantees, or grantors; agency officials; and state and local
authorities.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-25
SYSTEM NAME:
Commuter Locator and Parking Space Information System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) employees, and contractor employees who apply as
members of a car pool or van pool for parking spaces managed and
controlled by DOE under the general direction of the General Services
Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of driver and car or van pool members, federal service
computation date, payroll and other assigned number, office address and
telephone number, home addresses, home telephone numbers, make and year
of automobile, state of registration, tag number of vehicles, number of
days per
[[Page 38786]]
week in the car pool or van pool, and other car pooling or van pooling
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Order
12778; DOE HQ 0344.1 Parking.
PURPOSE(S):
Records are maintained and used by DOE to maintain information of
existing car pools, van pools, and other categories of parking, in
order to keep a current record on employees who commute to work.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the Council of Governments for commuter connections.
2. A record from this system may be disclosed as a routine use to
individuals seeking to car pool or van pool operating from their
community or residential area.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, location of parking assignment,
home address, assigned number, and license number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Building Operations, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office location(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
RECORD SOURCE CATEGORIES:
Individual car poolers and van poolers.
DOE-26
SYSTEM NAME:
Official Travel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Center
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Center
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Tower Center One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves
in Colorado, Utah, and Wyoming, 907 North Poplar, Suite 150, Casper, WY
82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
28950 Highway 119, PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29808.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301-1069.
U.S. Department of Energy, Southeastern Power Administration,
[[Page 38787]]
1166 Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who travel or relocate at the expense of DOE.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, social security number, travel
itinerary, mode and purpose of travel, advance amount, expenses
claimed, amounts reimbursed, charge card account numbers, residential
sales records, and receipts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301; 5
U.S.C. Chapter 57; Policy and Procedures Manual for Guidance of Federal
Agencies, Titles 3 and 4; Federal Travel Regulation; Federal Property
Management Regulations 101-41; Department of Energy Order DOE 1500.2A,
Travel Policy and Procedures.
PURPOSE(S):
The records are maintained and used by DOE to document official
domestic and foreign travel and relocation expenditures and to support
reimbursement of allowable expenses.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the U.S. Treasury for payment of claim.
2. A record from this system may be disclosed as a routine use to
the U.S. General Accounting Office for audit and verification of
accuracy and legality of disbursements.
3. A record from this system may be disclosed as a routine use to
the Internal Revenue Service for notification regarding taxable
reimbursements.
4. A record from this system may be disclosed as a routine use to
the General Services Administration for audit of transportation
services.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, social security number, and
travel authorization number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief Financial Officer, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers of the ``System Locations'' listed
above are the system managers for their respective portions of this
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office location(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, identification is required before a request is
processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Individual travelers, supervisors, Government travel offices, and
finance office standard references.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-27
SYSTEM NAME:
Foreign Travel Management System (FTMS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Germantown, 19901 Germantown Road,
Germantown, MD 20874-1290.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DOE employees and contractor employees authorized to travel to
foreign countries on official business.
CATEGORIES OF RECORDS IN THE SYSTEM:
Background data relating to proposed foreign travel; travel
itinerary; expenses; and summary report following completion of travel.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. chapter 3,
sec. 301; 5 U.S.C. chapter 57; Federal Travel Regulation; Department of
Energy Order 1500.2A, ``Travel Policy and Procedures''; Department of
Energy Order DOE 551.1A, ``Official Foreign Travel.''
[[Page 38788]]
PURPOSE(S):
The records are maintained and used by DOE to document all official
foreign travel, by DOE employees and contractor employees, approvals
and expenditures.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the General Service Administration for verification of transportation
services.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to
the Department of State for purpose of obtaining foreign country
clearance for the traveler.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, social security number, and
travel authorization number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (Personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposals authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director, Office of Security, 1000
Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with DOE regulation implementing the Privacy Act,
title 10, Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information and Privacy Act Group, U. S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' The request should include the requester's
complete name, time period for which records are sought, and the office
location(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as notification procedures above. Paper records are generally
kept at locations where the work is performed. In accordance with the
DOE Privacy Act regulation, identification is required before a request
is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures above.
RECORD SOURCE CATEGORIES:
Individual travelers, supervisors, and travel offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-28
SYSTEM NAME:
General Training Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Forrestal Building, 1000
Independence Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road, Germantown, MD 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE Seattle WA, 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Office of Amarillo Site Operations, PO
Box 30030, Amarillo, TX 79120-0030.
U.S. Department of Energy, Atlanta Support Office, 730 Peachtree,
NE, Suite 876, Atlanta, GA 30308.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Bonneville Power Administration, Lower
Columbia Area, 1500 NE Irving Street, Portland, OR 97232.
U.S. Department of Energy, Bonneville Power Administration, Puget
Sound Area, 201 Queen Ann Avenue, N., Suite 400, PO Box C-19030,
Seattle, WA 98109-1030.
U.S. Department of Energy, Bonneville Power Administration, Snake
River Area, 101 West Poplar, Walla Walla, WA 99362.
U.S. Department of Energy, Bonneville Power Administration, Upper
Columbia Area, Room 561, U.S. Court House, W. 920 Riverside Avenue,
Spokane, WA 99201.
U.S. Department of Energy, Boston Support Office, One Congress
Street, Room 1101, Boston, MA 02114-2021.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
U.S. Department of Energy, Dallas Support Office, 1420 W.
Mockingbird Lane, Suite 400, Dallas, TX 75247.
U.S. Department of Energy, Dayton Area Office, PO Box 66,
Miamisburg, OH 45342-0066.
U.S. Department of Energy, Denver Support Office, 2801 Youngfield
Street, Suite 380, Golden, CO 80401-2266.
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, The Office of Kansas City Site Office,
PO Box 410202, Kansas City, MO 64141-0202.
U.S. Department of Energy, Kansas City Support Office, 911 Walnut
Street, Room 1411, Kansas City, MO 64106.
U.S. Department of Energy, Sandia Site Office. PO Box 5400,
Albuquerque, NM 87185-5400.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, University of California, Los Alamos
National
[[Page 38789]]
Laboratory, PO Box 1663, Los Alamos, NM 87545.
U.S. Department of Energy, Metairie Site Office, 900 Commerce Road,
East, New Orleans, LA 70123.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, New York Support Office, 26 Federal
Plaza, Room 3437, New York, NY 10278-0068.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Office of Scientific and Technical
Information, PO Box 62, Oak Ridge, TN 37831.
U.S. Department of Energy, Office of Superconducting Super
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946.
U.S. Department of Energy, Ohio Field Office, I Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Philadelphia Support Office, 1880 John
F. Kennedy Blvd., Ste. 501, Philadelphia, PA 19103-7483.
US. Department of Energy, Phoenix Area Office, PO Box 6457,
Phoenix, AZ 85005.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho
Branch Office, PO Box 2469, Idaho Falls, ID 83403-2469.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Seattle Support Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Western Area Power Administration,
Billings Area Office, PO Box 35800, Billings, MT 59107-5800.
U.S. Department of Energy, Western Area Power Administration,
Loveland Area Office, PO Box 3700, Loveland, CO 80539-3003.
U.S. Department of Energy, Western Area Power Administration, Salt
Lake City Area Office, PO Box 11606, Salt Lake City, UT 84147-0606.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Department of Energy (DOE) Federal Employees including National
Nuclear Security Administration (NNSA) employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; resume; assigned number; occupational series; training
requests and authorizations; grade; organization; date of birth; social
security number; home address and telephone number; special interest
area, education completed; course name; justification for attending the
course; direct and indirect costs of training; coded information
dealing with purpose, type, source of training; training evaluations;
course evaluation forms; training examinations; training attendance
records; lesson plans; training assignment sheets; reading assignment
sheets; position qualification statement; self study sheet; position
descriptions; accounting records; and quarterly training report.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Nuclear Waste
Policy Act of 1982 (Pub. L. 97-425); Nuclear Waste Policy Amendment Act
of 1987 (Pub. L. 100-203); Government Employees Training Act of 1958;
and 5 CFR parts 410 and 412,
PURPOSE(S):
Records are maintained and used by the Department to document
planning, completion, funding and effectiveness of employee training
and development. Appropriate local, State and Federal agencies use
certain records maintained in this system to ensure Departmental
compliance with other regulatory requirements.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
Federal agencies, including the Office of Personnel Management, for
purposes of determining eligibility or suitability for training and as
source documents for training reports; to training institutions that
personnel have requested to attend; and to other Federal agencies as
necessary for payment of training.
2. A record from this system may be disclosed as a routine use to
state and local governments, the Nuclear Regulatory Commission (NRC),
and other Federal agencies that conduct research, investigations, or
audits to determine whether DOE and contractor personnel satisfy
quality assurance requirements for activities necessary to obtain a
license from the NRC for the construction, operation and closing of a
nuclear waste repository and/or a Monitored Retrievable Storage
facility. These activities also will include research and development,
site characterization, transportation, waste packaging, handling,
design, maintenance, performance confirmation, inspection, fabrication,
and development and production of repository waste forms.
3. A record from this system may be disclosed as a routine use to
Federal, state or local government officials where the regulatory
program being implemented is applicable to the DOE or contractor
program and requires that such access be provided for the conduct of
the regulatory agencies' activities. Those provided information under
this routine use are subject to the same limitations applicable to DOE
officers and employees under the Privacy Act.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
[[Page 38790]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
record.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Training and Human Resource Development,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585-0702.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individuals and their supervisors.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-31
SYSTEM NAME:
Firearms Qualification Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Argonne National Laboratory-West, PO Box
2528, Idaho Falls, ID 83403-2528.
U.S. Department of Energy, Brookhaven National Laboratory, 24 S.
Upton Road, Building 50, Upton, NY 11973.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Nonproliferation and National Security
Institute, Building 30132, Kirtland Air Force Base, Albuquerque, NM.
U. S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831-8763.
U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373,
Amarillo, TX 79177.
U.S. Department of Energy, Kansas City Site Office, PO Box 410202,
2000 E. 95th Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, Pennsylvania and H
Street, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, 814
Pittsburgh McKeesport Boulevard, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd.,
SE., Albuquerque, NM 87123.
U.S. Department of Energy, Savannah River Operations Office, Drawer
E, Aiken, SC 29802.
U.S. Department of Energy, Schenectady Naval Reactors Office, 2401
River Road, Schenectady, NY 12309.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) Federal and contractor employees who are required
to conduct and/or to maintain firearms qualification, training, and
proficiency activities in the performance of their regular duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of an individual's annual qualification scores; approvals
of aiming authority and issue of Security Police Officer and Federal
Officer Credentials and firearms accountability and maintenance
records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.
PURPOSE(S):
Document and maintain DOE protective force firearms programs
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or
[[Page 38791]]
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
3. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any person possesses information pertaining to the
matter when it is necessary to obtain information or testimony relevant
to the matter.
5. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) compatible with
the purpose for which the Department collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
6. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
7. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
8. A record from the system of records may be disclosed to
training, administrative, and operations personnel of local law
enforcement agencies in the performance of their regular duties in
order to process and to maintain documentation for protective force
personnel who have been commissioned as reserve officers or deputies.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The managers and directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, the request should be directed to the Privacy Act Officer
at the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE
Privacy Act regulation, identification is required before a request is
processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Gun permit notifications and firearm qualifications results from
individuals and training personnel.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-33
SYSTEM NAME:
Personnel Medical Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Office of Amarillo Site Operations, PO
Box 30030, Amarillo, TX 79120-0030.
[[Page 38792]]
U.S. Department of Energy, Ashtabula Area Office, PO Box 579,
Ashtabula, OH 44005-0579.
U.S. Department of Energy, Bartlesville Project Office, 220 North
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003.
U.S. Department of Energy, Battelle Columbus Laboratories, 505 King
Avenue, Room A-496, Columbus, OH 43201.
U.S. Department of Energy, Batavia Area Office, PO Box 2000,
Batavia, IL 60510.
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box
79, Pittsburgh, PA 15122-0079.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
U.S. Department of Energy, Dayton Area Office, PO Box 66,
Miamisburg, OH 45342-0066.
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box
3000, Miamisburg, OH 45343-3000.
U.S. Department of Energy, Fernald Environmental Restoration
Management Corporation, PO Box 398704, Cincinnati, OH 45239-8704.
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road,
Grand Junction, CO 81503.
U.S. Department of Energy, Handford Environmental Health
Foundation, 3080 George Washington Way, Richland, WA 99352.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive MS 1214, Idaho Falls, ID 83404.
U.S. Department of Energy, Kansas City Site Office, PO Box 410202,
Kansas City, MO 64141-0202.
U.S. Department of Energy, Sandia Site Office, PO Box 5400,
Albuquerque, NM 87185-5400.
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box
1072, Schenectady, NY 12301.
U.S. Department of Energy, Livermore Site Office, PO Box 808,
Livermore, CA 94551.
U.S. Department of Energy, Lawrence Berkeley Laboratory, One
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103.
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, PO Box 2003, Oak Ridge, TN 37831-7422.
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box
2011, Oak Ridge, TN 37831-2011.
U.S. Department of Energy, National Energy Technology Center
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Center
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, National Renewable Energy Laboratory
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 N. Poplar, Suite 150, Casper, WY 82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
28590 Highway 119, PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, Naval Reactors Representative Office,
Naval Base Branch Post Office, General Delivery, Charleston Naval
Shipyard, Charleston, SC 29408-5615.
U.S. Department of Energy, Naval Reactors Representative Office, PO
Box 7021, Groton, CT 06340.
U.S. Department of Energy, Naval Reactors Representative Office,
Mare Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592.
U.S. Department of Energy, Naval Reactors Representative Office,
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News,
VA 23607.
U.S. Department of Energy, Naval Reactors Representative Office,
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848.
U.S. Department of Energy, Naval Reactors Representative Office,
Pearl Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860.
U.S. Department of Energy, Naval Reactors Representative Office,
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth,
NH 03801-2008.
U.S. Department of Energy, Naval Reactors Representative Office,
Puget Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314.
U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV
89023.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-52019.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Phoenix Area Office, PO Box 6457,
Phoenix, AZ 85005.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Plasma Physics Laboratory, James
Forrestal Campus, Princeton University, PO Box 451, Princeton, NJ
08543.
U.S. Department of Energy, Portsmouth Site Office, PO Box 700,
Piketon, OH 45661.
U.S. Department of Energy, Radiological and Environmental Sciences
Laboratory, 785 DOE Place, Idaho Falls, ID 83402.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocketdyne-Rockwell Aerospace, 6633
Canoga Avenue, PO Box 7922, Department 056 EA08, Canoga Park, CA 91309-
7922.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 8040-8200.
U.S. Department of Energy, Sandia Site Office, PO Box 5800,
Albuquerque, NM; PO 5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Stanford Linear Accelerator Center, PO
Box 4349, Stanford, CA 94309.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
[[Page 38793]]
U.S. Department of Energy, Waste Isolation Pilot Plant,
Westinghouse Electric Company, Waste Isolation Division, PO Box 2078,
Carlsbad, NM 88220.
U.S. Department of Energy, Weldon Spring Site Remedial Action
Project, 7295 Highway 94 South, St. Charles, MO 63304.
U.S. Department of Energy, West Valley Nuclear Service Company,
Inc., PO Box 191, MS: F, West Valley, NY 14171.
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO
Box 3090, Carlsbad, NM 88221.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Westinghouse Electric Corporation,
Bettis Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068,
Idaho Falls, ID 83403-2068.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former Department of Energy (DOE) and National Nuclear
Security Administration (NNSA) employees, and DOE contractor employees.
This system includes in-patients at Kadlec Hospital, Richland, WA,
prior to September 9, 1956.
CATEGORIES OF RECORDS IN THE SYSTEM:
Medical histories on contractor employees resulting from medical
examination; in cases of injury, description of injury occurrence and
treatment; medical records of periodic physical examinations and
psychological testing, blood donor program records, audiometric
testing, routine first aid, and other visits; hospital in-patients at
Kadlec Hospital; Records on the results of work place and medical
monitoring of individuals for exposure to chemical and physical agents
(not covered in DOE-35) and related work history data, including drug
testing information and results; contractor employee-completed health
questionnaires not resulting from a medical examination; information
from the contractor employee's private medical doctor or other health
care providers, such as hospitals or laboratories not generated from
workplace medical examinations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Atomic Energy Act of 1954 (42 U.S.C. 2051a), section 31a; Economy
Act of 1932, as amended (31 U.S.C. 1535); 42 U.S.C. 7101 et seq.; 50
U.S.C. 2401 et seq.; and DOE Order 440.1.
PURPOSE(S):
The records are maintained and used by the Department to: (a)
Provide data necessary for proper medical evaluations, diagnosis,
treatment and care; (b) provide an accurate medical history, including
job and/or hazard exposure documentation and health monitoring in
relation to health status and claims of the individual; (c) provide a
method for evaluating quality of health care rendered and job-health
protection including engineering protection provided, protective
equipment, workplace monitoring, and medical examinations monitoring
required by the Occupational Safety and Health Administration (OSHA) or
by good practice; (d) provide data for health hazard evaluations,
epidemiologic studies and public health activities; (e) ensure that all
relevant, necessary, accurate, and timely data are available to support
any medically-related employment decisions affecting the subject of the
records, including decisions pertaining to the fitness-for-duty and
disability retirement; (f) document possible re-employment rights under
statutes governing that program; (g) document employee's reporting of
on-the-job injuries or unhealthy or unsafe working conditions,
including the reporting of such conditions to the OSHA and actions
taken by the agency or by the employing agency; and (h) ensure proper
and accurate operation of the agency's employee drug testing program
under Executive Order 12564.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
physicians, the U.S. Department of Labor, various state departments of
labor and industry groups, and contractors to: (a) Ascertain
suitability of an employee for job assignments with regard to health;
(b) provide benefits under Federal programs or contracts; and (c)
maintain a record of occupational injuries or illnesses and the
performance of regular diagnostic and treatment services to patients.
2. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
3. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
4. A record from this system of records may be disclosed to a
Federal agency, in response to its written request, to facilitate the
requesting agency's decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter. The Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
5. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
6. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information
[[Page 38794]]
under this routine use are subject to the same limitations applicable
to DOE officers and employees under the Privacy Act.
7. A record from this system of records may be disclosed as a
routine use to a member of Congress submitting a request involving the
constituent when the constituent has requested the subject matter of
the record. The member of Congress must provide a copy of the
constituent's request for assistance.
8. A record from this system may be disclosed as a routine use to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between the Department
and the Department of Health and Human Services or its components.
9. A record from this system may be disclosed as a routine use to
contractors, grantees, participants in cooperative agreements,
collaborating researchers, or their employees, when conducting health
studies or related health or environmental duties pursuant to their
contracts, grants, and cooperating or collaborating research
agreements. In order to conduct such studies, the Department, its
contractors, grantees, participants in cooperative agreements, and
collaborating researchers may disclose a record to Federal, state and
local health and medical agencies or authorities; to subcontractors in
order to determine a subject's vital status or cause of death; to
health care providers to verify a diagnosis or cause of death; or to
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such
records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
10. A record from this system may be disclosed as a routine use to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
11. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
12. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Deputy Assistant Secretary for Environment, Safety,
and Health, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers and Directors of ``System Locations''
listed above are the system managers for their respective portions of
this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The individual who is the subject of the record, physicians,
medical institutions, Office of Workers Compensation Programs, military
retired pay systems records, Federal civilian retirement systems,
Office of Personnel Management retirement life insurance and health
benefits records system, and the personnel management records systems
of the Office of Personnel Management.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[[Page 38795]]
DOE-34
SYSTEM NAME:
Employee Assistance Program (EAP) Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Forrestal Building, 1000
Independence Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road, Germantown, MD 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle WA, 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Office of Amarillo Site Operations,
Highway 60 FM2372, Amarillo, TX 79120.
U.S. Department of Energy, Atlanta Regional Support Office, 730
Peachtree, NE, Suite 876, Atlanta, GA 30308.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Boston Regional Office, JFK Federal
Building, Room 675 Boston, MA 02203-0002.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, The Office of Site Operations, 2000 E
95th Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507-0880.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Office of Scientific and Technical
Information, PO Box 62, Oak Ridge, TN 37831.
U.S. Department of Energy, Office of Superconducting Super
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946.
U.S. Department of Energy, Ohio Field Office, I Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho
Branch Office, PO Box 2469, Idaho Falls, ID 83403-2469.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) and National Nuclear
Security Administration (NNSA) employees, who have contacted a service
provider and have received counseling and/or have been referred for
assistance.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Employee profile--name; social security number; work and home
addresses, and work and home telephone numbers; job title and grade
level; organization; supervisor's name and telephone number; sex; race;
marital status; spouse and family members' names; name, address, and
telephone number of any previously seen counselor or treatment
facility; security clearance; (b) interest inventory and/or
psychological test results; (c) issue(s) inventory; (d) case notes; (e)
consent/release forms; (f) correspondence, including referrals to
community resources and/or treatment facilities; and (g) medical and/or
psychological reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Pub. L. 91-616,
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970; Pub. L. 102-142, The Omnibus Transportation
Employee Testing Act of 1991; 5 U.S.C. 301, 7901, and 7904; 5 CFR part
792; and 15 U.S.C. 764.
PURPOSE(S):
The records are maintained and used by the Department to document
employees seeking assistance on behavioral problems or issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
2. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency in the event that a
record within this system of records, alone or in conjunction with
other information, if the employee is suspected of child, spousal, or
elder abuse.
3. A record from this system may be disclosed as a routine use to
any person or entity to the extent necessary to prevent an imminent or
potential crime which directly threatens loss of life or serious bodily
injury.
4. A record from this system may be disclosed as a routine use to
qualified personnel for the purpose of conducting scientific research,
management audits, financial audits, or program evaluation, but such
personnel may not identify, directly or indirectly, any individual
patient in any report, or otherwise disclose patient identities in any
manner.
5. A record from this system may be disclosed as a routine use to
the
[[Page 38796]]
Department of Justice or other appropriate Federal agencies in
defending claims against the United States, when the claim results from
action against an individual based upon the individual's behavior, or
mental or physical condition, or is alleged to have arisen because of
activities of any Federal agency in connection with the individual.
6. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human Resources Management, U.S.
Department of Energy, 1000 Independence Avenue, SW, Washington, DC
20585.
Field Offices: The Human Resource Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE
Privacy Act regulation, identification is required before a request is
processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject employee, employee's supervisor(s), employee assistance
program coordinator, staff of the applicable servicing personnel
office, staff of the applicable personnel security office, and
therapists or institutions providing treatment.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-35
SYSTEM NAME:
Personnel Radiation Exposure Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE, Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO
Box 419159, Kansas City, MO 64141.
U.S. Department of Energy, Amarillo Site Office, PO Box 30030,
Amarillo, TX 79120-0030.
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box
79, Pittsburgh, PA 15122-0079.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
U.S. Department of Energy, Dayton Area Office, PO Box 66,
Miamisburg, OH 45342-0066.
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box
3000, Miamisburg, OH 45343-3000.
U.S. Department of Energy, Fernald Environmental Restoration
Management Corporation, PO Box 398704, Cincinnati, OH 45239-8704.
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030.
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401.
U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road,
Grand Junction, CO 81503.
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW, Washington, DC 20585.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83404.
U.S. Department of Energy, Inhalation Toxicology Research
Institute, PO Box 5890, Albuquerque, NM 87185.
U.S. Department of Energy, Kansas City Site Office, 2000 E 9th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, PO Box 5400,
Albuquerque, NM 87185-5400.
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box
1072, Schenectady, NY 12301.
U.S. Department of Energy, Livermore Site Office, PO Box 808,
Livermore, CA 94551.
U.S. Department of Energy, Lawrence Berkeley Laboratory, One
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, PO Box 2009, Oak Ridge, TN 37831-8103.
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, PO Box 2003, Oak Ridge, TN 37831-7422.
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box
2011, Oak Ridge, TN 37831-2011.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
[[Page 38797]]
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, National Institute for Petroleum and
Energy Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, OK
74005.
U.S. Department of Energy, National Renewable Energy Laboratory
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393.
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 N. Poplar, Suite 150 Casper, WY 82601.
U.S. Department of Energy, Naval Petroleum Reserves in California,
PO Box 11, Tupman, CA 93276.
U.S. Department of Energy, Naval Reactors Representative Office,
Naval Base Branch Post Office, General Delivery, Charleston Naval
Shipyard, Charleston, SC 29408-5615.
U.S. Department of Energy, Naval Reactors Representative Office, PO
Box 7021, Groton, CT 06340.
U.S. Department of Energy, Naval Reactors Representative Office,
Mare Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592.
U.S. Department of Energy, Naval Reactors Representative Office,
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News,
VA 23607.
U.S. Department of Energy, Naval Reactors Representative Office,
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848.
U.S. Department of Energy, Naval Reactors Representative Office,
Pearl Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860.
U.S. Department of Energy, Naval Reactors Representative Office,
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth,
NH 03801-2008.
U.S. Department of Energy, Naval Reactors Representative Office,
Puget Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314.
U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV
89023.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-52019.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pacific Northwest National Laboratory,
902 Battelle Boulevard, PO Box 999, Richland, WA 99352.
U.S. Department of Energy, Phoenix Area Office, PO Box 6457,
Phoenix, AZ 85005.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Portsmouth Site Office, PO Box 700,
Piketon, OH 45661.
U.S. Department of Energy, Princeton Area Office, PO Box 102,
Princeton, NJ 08542.
U.S. Department of Energy, Radiological and Environmental Sciences
Laboratory, 850 Energy Drive, Idaho Falls, ID 83402.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633
Canoga Avenue, PO Box 7922, Department 056 EA08, Canoga Park, CA 91309-
7922.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A Golden, CO 80403-8200.
U.S. Department of Energy, Sandia Site Office, PO Box 5800,
Albuquerque, NM 87115.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Stanford Linear Accelerator Center, PO
Box 4349, Stanford, CA 94309.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Waste Isolation Pilot Plant,
Westinghouse Electric Company, Waste Isolation Division, PO Box 2078,
Carlsbad, NM 88220.
U.S. Department of Energy, Weldon Spring Site Remedial Action
Project, 7295 Highway 94 South, St. Charles, MO 63304.
U.S. Department of Energy, West Valley Nuclear Service Company,
Inc., 10282 Rock Springs Road, PO Box 191, MS: F, West Valley, NY
14171.
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO
Box 3090, Carlsbad, NM 88221.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Westinghouse Electric Corporation,
Bettis Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068,
Idaho Falls, ID 83403-2068
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
U.S. Department of Energy (DOE) employees including National
Nuclear Security Administration employees, and contractor employees,
and any other persons having access to certain DOE facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
DOE contractor personnel and other individuals' radiation exposure
records, and other records, in connection with registries of uranium,
transuranic, or other elements encountered in the nuclear industry.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department for the
purpose of monitoring and recording levels of radiation exposure to
individuals working or visiting DOE facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the Department of the Navy to monitor radiation exposure of Naval and
other personnel.
2. A record from this system may be disclosed as a routine use to
the Nuclear Regulatory Commission to monitor radiation exposure of DOE
and its contractors and consultants, contractors from other agencies
who have been exposed to ionizing radiation during nuclear testing, and
to conduct epidemiological studies of radiation effects on individuals
so identified.
3. A record from this system may be disclosed to the Department of
Defense for the purpose of identifying DOD and DOD-contractor personnel
exposed to ionizing radiation during nuclear testing and for conducting
epidemiological studies of radiation effects on individuals so
identified.
[[Page 38798]]
4. A record from this system may be disclosed as a routine use to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to a Memoranda of Understanding between the
Department and the Department of Health and Human Services or its
components.
5. A record from this system may be disclosed as a routine use to
contractors, grantees, participants in cooperative agreements, and
collaborating researchers, or the employees of these parties, in
performance of health studies or related health or environmental duties
pursuant to their contracts, grants, and cooperating or collaborating
research agreements. In order to perform such studies, the Department,
its contractors, grantees, participants in cooperative agreements, and
collaborating researchers may disclose a record to federal, state and
local health and medical agencies or authorities; to subcontractors in
order to determine a subject's vital status or cause of death; to
health care providers to verify a diagnosis or cause of death; or to
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such
records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purposes.
6. A record from this system may be disclosed as a routine use to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety or environmental
issues. All recipients of such records are required to comply with the
Privacy Act, to follow prescribed measures to protect personal privacy,
and to disclose or use personally identifiable information only for the
purpose of providing advice to the Department or to the Department of
Health and Human Services.
7. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
9. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name, alphanumeric code, and social
security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Deputy Assistant Secretary for Environment, Safety,
Health, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the records are maintained are the system
managers for their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters, Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, accident-incident investigations, film
badges, dosimetry records, and previous employee records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-38
SYSTEM NAME:
Occupational and Industrial Accident Records.
[[Page 38799]]
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, San Point
Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, Pantex Plant, PO
Box 1086, Amarillo, TX 79105.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Carbondale Mining Research Center, PO
Box 2587, Carbondale, IL 62901.
U.S. Department of Energy, Clinch River Breeder Reactor Plant
Project, PO Box U, Oak Ridge, TN 37830.
U.S. Department of Energy, Dayton Area Office, PO Box 66,
Miamisburg, OH 45342.
U.S. Department of Energy, Environmental Measurements Laboratory,
376 Hudson Street, New York, NY 10014.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Idaho Branch Office, PO Box 2469, Idaho
Falls, ID 83401.
U.S. Department of Energy, Kansas City Site Office, 2000 E 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box
1072, Schenectady, NY 12301.
U.S. Department of Energy, Los Alamos Site Office, PO Box 5800, Los
Alamos, NM 87544.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U. S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, Naval Petroleum Reserve, PO Box 11,
Tupman, CA 93276.
U.S. Department of Energy, Nevada Test Site, Mercury, NV 89023.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Puerto Rico Area Office, PO Box BB, San
Juan, PR 00935.
U.S. Department of Energy, Rocky Flats Field Office, PO Box 928,
Golden, CO 80401.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, 700-N, Oakland, CA 94612.
U.S. Department of Energy, Sandia Area Office, PO Box 5800,
Albuquerque, NM 87115.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Shippingport Branch Office, PO Box 11,
Shippingport, PA 15077.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Strategic Petroleum Reserve, 900
Commerce Road, East, New Orleans, LA 70123.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) employees, contractor employees, and any other
persons having access to DOE facilities who have had accidents on DOE
facilities. Also individuals involved in accidents with employees or
contractor employees or other persons having access to DOE facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Accident/incident information, occupational injury and illness
experience, property damage experience, and motor vehicle accidents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy Organization Act, including
authorities incorporated by reference in Title III of the Department of
Energy Organization Act; Federal Tort Claims Act, 28 U.S.C. 2671-2680;
Military Personnel and Civilian Employees Claims Act, 31 U.S.C. 240-
243; Executive Order 12009.
PURPOSE(S):
The records are maintained and used by the Department to monitor
and record information about DOE employees, contract employees, and
other persons, who have had accidents on DOE facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
physicians, the Department of Labor, various state departments of labor
and industry groups, and contractors who use information to: (a)
Ascertain suitability of an employee for job assignments with regard to
health (b) provide benefits under Federal programs or contracts, and
(c) maintain a record of occupational injuries or illnesses and the
performance of regular diagnostic and treatment services to patients.
2. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's
[[Page 38800]]
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation of
an employee, the letting of a contract, or the issuance of a license,
grant, or other benefit, to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
5. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
6. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
7. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements.
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
9. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
10. A record from this system may be disclosed as a routine use to
DOE contractor personnel, grantees, and cooperative agreement holders
of components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health, the National
Center for Environmental Health of the Center for Disease Control and
Prevention, and the Agency for Toxic Substances and Disease Registry
when conducting epidemiological studies, or public health activities as
required by law performed and pursuant to a Memorandum of Understanding
between the Department of the Department of Health and Human Services
or its components. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
11. A record from this system may be disclosed as a routine use to
contractors, grantees, participants in cooperative agreements, and
collaborating researchers, or the employees of these parties, when
conducting health studies or related health or environmental duties
pursuant to their contracts, grants, and cooperating or collaborating
research agreements. In order to conduct the studies, the Department,
its contractors, grantees, participants in cooperative agreements, and
collaborating researchers may disclose a record to federal, state and
local health and medical agencies or authorities; to subcontractors in
order to determine a subject's vital status or cause of death; to
health care providers to verify a diagnosis or cause of death; or to
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. All recipients of such
records are required to comply with the Privacy Act, to follow
prescribed measures to protect personal privacy, and to disclose or use
personally identifiable information only for the above described
research purpose. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
12. A record from this system of records may be disclosed to
members of DOE advisory committees, the Department of Health and Human
Services Advisory Committee on Project Related to Department of Energy
Facilities and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the Department concerning health, safety, or environmental
issues. Those provided information under this routine use are subject
to the same limitations applicable to Department officers and employees
under the Privacy Act.
13. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Deputy Assistant Secretary for Environment, Safety,
Health, U.S. Department of Energy, 1000
[[Page 38801]]
Independence Avenue, SW, Washington, DC 20585.
Field Offices: The Managers and Directors of field locations listed
above under ``System Location(s)'' are the system managers for their
respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The individual who is the subject of the record, physicians,
medical is institutions, Office of Workers Compensation Programs,
military retired pay system records, Federal civilian retirement
systems, retirement life insurance and health benefits records system
of the Office of Personnel Management, and the personnel management
records systems of the Office of Personnel Management.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-41
SYSTEM NAME:
Legal Files (Claims, Litigation, Criminal Violations, Patents, and
Others).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, San Point
Way, NE Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87115.
U.S. Department of Energy, Bartlesville Energy Technology Center,
PO Box 1398, Bartlesville, OK 74003.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Forks Energy Technology Center, PO
Box 8213, University Station, Grand Forks, ND 58201.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgan town, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland CA 94162-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden CO 80403-8200.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All persons identified in files maintained by the Office of General
Counsel, which includes attorneys at all DOE offices including National
Nuclear Security Administration (NNSA), from which information is
retrieved by name or other personal identifier, including: litigants
and other claimants against the Department and its contractors
asserting matters including, but not limited to, personal injury,
property damage or infringement (including intellectual property),
contract violation and harms resulting from employer-employee
relationships; persons who are the subjects of claims by the DOE, such
as persons who may have violated criminal laws, DOE regulations and
contracts with the DOE and persons against whom the DOE considered
asserting such claims; DOE's contractors and potential contractors;
persons holding copyrights and issued patents pertaining to the DOE's
activities; DOE employees, subject to garnishment or assignments; and
DOE employees and contractor employees who use Alternative Dispute
Resolution (ADR).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records concerning legal matters include, but are not limited to,
documents pertaining to: (1) Litigation and all other claims against,
and by, the DOE and its contractors, which have been assigned to the
Office of General Counsel; (2) DOE contracts; (3) issued patents and
copyright matters; (4) records pertaining ADR. Litigation and claim
records may, among others, include correspondence, pleadings such as
complaints, answers, and motions; depositions, court orders and briefs.
Records in this system also may include accident reports, inspection
reports, investigation reports, audit reports, personnel files,
contracts, consultants agreements, reports pertaining to criminal
matters of interest to the DOE, Personnel Security Review Board
documents, medical records, photographs, telephone records, patents
[[Page 38802]]
and related documents, correspondence, and memoranda.
Note: This system does not include records maintained in DOE-16,
Standards of Conduct.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to settle
claims and prepare for litigation and resolve disputes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to: (1) A person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3) a
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements.
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
9. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, case name, claim name, or
assigned identifying number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Office of the General Counsel, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Chief Counsels of the ``System Location(s)''
listed above are the system managers for their respective portions of
this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by
[[Page 38803]]
Laboratory or Area Office, request should be directed to the Privacy
Act Officer at the Operations Office that has jurisdiction over that
office or facility. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individuals, inspection reports, other agencies, Office of
General Counsel attorneys, other agency officers and staff,
contractors, investigators, and auditors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under subsection (k)(1), (k)(2), and (k)(5)
of the Privacy Act, to the extent that information within the System
meets the criteria of those subsections of the Act. Such information
has been exempted from the provisions of subsections (c)(3), (d), and
(e)(1) of the Act; see the DOE Privacy Act regulation at Title 10, Code
of Federal Regulations, part 1008.
DOE-43
SYSTEM NAME:
Personnel Security Files.
SECURITY CLASSIFICATION:
Unclassified and classified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for Department of Energy (DOE) and National Nuclear
Security Administration (NNSA) employment; DOE employees including
assignees and detailees, agents and consultants with the DOE, DOE
contractors and subcontractors, and DOE access permittees processed for
DOE access authorizations for access to classified matter or special
nuclear materials; other
Federal agency contractor and subcontractor applicants for
employment, and their employees, detailees, agents, and consultants
processed for DOE access authorizations; and other individuals
processed for DOE access authorizations as determined by the Secretary.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date and place of birth, Social Security Number, citizenship
status, grade, organization, employer(s), initial investigation and
reinvestigation history; and access authorization history; the formal
request(s) and justification(s) for access authorization processing;
security forms, fingerprint cards, and acknowledgments completed by the
individual for both the initial investigation and reinvestigation;
results of preemployment checks (if required); request(s) and
approval(s) for issuance of a security badge(s); report of
investigation provided by an agency which has previously conducted an
investigation of the individual for employment or security clearance
purposes; approvals for classified visits; photographs; security
infraction reports; security termination statement(s), foreign travel
document; letters of interrogatory, personnel security interview
transcripts or summaries, and/or audio tapes of the interviews, and
evaluations of the interviews; reports of hospitalization or treatment
for a mental condition or substance abuse, including information
provided by an Employee Assistance Program provider; reports of DOE-
sponsored mental evaluations conducted by competent medical
authorities; reports of security violations; public record information
to include law enforcement, financial, divorce, bankruptcy, name change
and other court information or reports and copies of information
appearing in the media; security advisory letters; information
concerning citizenship status, foreign contacts, and spouse and/or
individual(s) with whom the individual resides; administrative review
processing data; justifications for participation in sensitive DOE
activities and/or for Sensitive Compartmented Information access
approval; results of required testing for participation in sensitive
DOE activities; documents concerning Interim Access Authorization
processing or processing under section 145b of the Atomic Energy Act of
1954, as amended; written evaluations of reported derogatory
information; credit check results; copies of correspondence to and from
the individual concerning the items above and copies of inter- and
intra-agency correspondence concerning the items above; and any other
material relevant to the individual's DOE access authorization or
special authorization eligibility or processing and, for DOE employees,
suitability for Federal employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710,
subparts A and B; Executive Orders 10450 and 12968; 5 CFR part 732; DOE
O 472.1B, Personnel Security Activities, of 3-24-97; Personnel Security
Program Manual DOE M 472-1.1, of 5-22-98; and Director of Central
Intelligence Directive 1/14 of 1-22-92.
PURPOSE(S):
The records are maintained and used by the Department as an
official record of all information gathered and evaluated to determine
an individual's initial and continued DOE access authorization
eligibility and, if applicable, an individual's eligibility for
participation in DOE sensitive activities or for access to Sensitive
Compartmented Information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
competent medical authority who, under a formal agreement for payment
of services with the local DOE personnel security element, conducts
evaluations under Title 10, Code of Federal Regulations,
[[Page 38804]]
part 710, to determine whether an individual has an illness or mental
condition of a nature which causes, or may cause, a significant defect
in judgment or reliability, or is alcohol dependent or suffering from
alcohol abuse.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
3. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
5. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
6. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
A record may be stored as paper records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and assigned DOE file number
(alpha-numeric code).
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Manager of the ``System locations'' listed above
are the system managers for their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office location(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Documents completed and/or furnished by subject; Department of
Energy; Office of Personnel Management; Federal Bureau of
Investigation; Defense Security Service; medical professionals; and
confidential sources.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under subsection (k)(1), (k)(2), and (k)(5)
of the Privacy Act to the extent that information within the System
meets the criteria of those subsections of the Act. Such information
has been exempted from the provisions of subsections (c)(3), (d), and
(e)(1) of the Act. See the Department's Privacy Act regulation at Title
10, Code of Federal Regulations, part 1008.
DOE-44
SYSTEM NAME:
Special Access Authorization for Categories of Classified
Information.
SECURITY CLASSIFICATION:
Classified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373,
Amarillo, TX 79120.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Kansas City Site Office, 2000 E 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
[[Page 38805]]
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Sandia Site Office, 7011 E Avenue,
Albuquerque, NM 87123.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) and National Nuclear
Security Administration employees, current and former DOE contractor
employees, and employees of other Federal agencies authorized access to
special categories of classified information and compartmentalized DOE
facilities and/or areas.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names of individuals, social security numbers, letters and
memoranda , and status reports relating to authorized access to special
categories of classified information and compartmentalized DOE
facilities and/or areas.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101; 50 U.S.C. 2401; 5 U.S.C. 301; Atomic Energy Act of
1954, as amended; Department of Energy Organization Act, including
authorities incorporated by reference in Title of the Department of
Energy Organization Act; DOE M 471.2-4, Executive Order 12333;
Executive Order 12968; Federal Personnel Manual, Chapters 731 and 736.
PURPOSE(S):
The records are maintained and used by DOE to verify individuals
who are authorized access to special categories of classified
information and compartmentalized DOE facilities and or areas.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act, and
2. A record from this system may be disclosed as a routine use to
other federal agencies or departments for determining individuals who
have access to classified information generated by these agencies.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
A record may be stored as paper records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records and microfiche are maintained in locked General
Services Administration approved security containers. Electronic
records are controlled through established DOE computer center
procedures (personnel screening and physical security), and they are
locked in General Services Administration approved security containers.
Access is limited to those whose official duties require access to the
records on a strict need-to-know basis.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers of the ``System locations'' listed
above are the system managers for their respective portions of this
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by a Laboratory or
an Area Office, the request should be directed to the Privacy Act
Officer at the Operations Office that has jurisdiction over that office
or facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, present and former DOE employees and
contractor employees; publicly available material; other agencies
within the Intelligence Community; other offices and elements within
DOE; and other federal agencies and official records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under subsection (k)(1) of the Privacy Act to
the extent that information within the System meets the criteria of
those subsections of the Act. Such information has been exempted from
the provisions of subsections (c)(3), and (e)(1) of the Act. See the
Department's Privacy Act regulation at Title 10, Code of Federal
Regulations, part 1008.
DOE-45
SYSTEM NAME:
Weapon Data Access Control System (WDACS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Headquarters: U.S. Department of Energy, l000 Independence Avenue,
SW., Washington, DC 20585.
[[Page 38806]]
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, PO Box 30030,
Amarillo, TX 79120-0030.
U.S. Department of Energy, The Office of Kansas City Site
Operations, PO Box 410202, Kansas City, MO 64141-0202.
U.S. Department of Energy, Miamisburg Area Office, PO Box 66,
Miamisburg, OH 45342-0066.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Office of Scientific and Technical
Information, PO Box 62, Oak Ridge, TN 37831.
U.S. Department of Energy, Rocky Flats Field Office, PO Box 928,
Golden, CO 80402-0928.
U.S. Department of Energy, Sandia Site Office, Albuquerque, PO Box
5800, Albuquerque, NM 87185-5800.
U.S. Department of Energy, Sandia Site Office, PO Box 969,
Livermore, CA 94551-0969.
U.S. Department of Energy, Sandia Site Office, Tonopah Test Range,
PO Box 871, Tonopah, NV 89049.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29808.
U.S. Department of Energy, University of California, Livermore Site
Office, 7000 East Avenue, PO Box 808, Livermore, CA 94550..
U.S. Department of Energy, University of California, Los Alamos
National Laboratory, PO Box 1663, Los Alamos, NM 87545.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE), National Nuclear Security
Administration, Department of Defense (DOD), and other Government
agency employees, contractors, and consultants requiring access to
classified weapons information and/or DOE nuclear weapons program
facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, date of birth, citizenship, employer,
type of clearance, number and date of clearance, categories of
information requested and authorized, locations to be visited and dates
of visit, purpose of visit, point of contact, Government agency
certifying need-to-know, and classified mail/shipping addresses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50
U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained by the Department to document all
persons who have been authorized access to nuclear weapon information
through a visit to one of the DOE Nuclear Weapons Complex facilities or
to receive classified data via a classified mail/shipping channel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the same limitations applicable to Department officers and employees
under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as microfiche, paper records, electronic
media.
RETRIEVABILITY:
Records may be retrieved by social security number, and name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Deputy Administrator for Defense Programs, U.S.
Department of Energy, NNSA, 1000 Independence Avenue, SW., Washington,
DC 20585.
Field Offices: The Managers and Directors of the ``System
locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by a Laboratory or
an Area Office, the request should be directed to the Privacy Act
Officer at the Operations Office that has jurisdiction over that office
or facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The individuals, DOE, DOD, and other Government agencies, and their
contractors.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-46
SYSTEM NAME:
Administrative Review Files.
SECURITY CLASSIFICATION:
The contents of Administrative Review Files are unclassified and
classified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
[[Page 38807]]
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301-1069.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals processed for or granted DOE access authorization who
are subsequently processed under 10 CFR part 710 for denial or
revocation of access authorization; applicants for employment;
employees including assignees and detailees; agents, and consultants
with the DOE including National Nuclear Security Administration (NNSA);
DOE contractors and subcontractors at any tier; and DOE access
permittees processed for DOE access authorizations for access to
classified matter or special nuclear materials; other agency Federal,
contractor, and subcontractor at any tier; applicants for employment,
employees (including assignees and detailees), agents, and consultants
processed for DOE access authorization; other individuals as processed
for DOE access authorization as determined by the Secretary.
CATEGORIES OF RECORDS IN THE SYSTEM:
Transcript of the hearing convened under 10 CFR part 710 procedures
(when an individual does not avail himself/herself of the right to a
hearing under 10 CFR part 710 procedures, his/her DOE Personnel
Security File (see DOE-43, Personnel Security File) becomes the basis
of the administrative record); exhibits submitted by the DOE and the
respondent to the Hearing Officer for inclusion in the administrative
record; the Hearing Officer's opinion; decisions rendered by the
Manager, Director of Safeguards and Security, and/or the Appeal Panel;
evidence submitted by the DOE or the respondent subsequent to the
closing of the administrative record; correspondence to and from the
individual (and his/her counsel or representative) related to the
conduct of proceedings; intra-agency correspondence related to the
conduct of proceedings; and information concerning reconsideration of
the case.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710,
subparts A and B; Executive Order 12968; and DOE O 472.1B, PERSONNEL
SECURITY ACTIVITIES, of 3-24-97, and Personnel Security Program Manual
DOE M 472-1.1 of 5-22-98.
PURPOSE(S):
The records are maintained and used by the Department to maintain
an official administrative record of 10 CFR part 710 proceedings that
are conducted to determine an individual's DOE access authorization
eligibility.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
1. A record from this system may be disclosed to competent medical
authority who, under a formal agreement for payment of services with
the local DOE personnel security element, conducts evaluations under
Title 10, Code of Federal Regulations, part 710, to determine whether
an individual has an illness or mental condition of a nature that
causes, or may cause, a significant defect in judgment or reliability,
or is alcohol dependent or suffering from alcohol abuse.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
3. A record from this system of records may be disclosed to a
Federal agency to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
5. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
6. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES OR STORING, RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, audio tape, video tape,
microfiche and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and assigned DOE file number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy,
[[Page 38808]]
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers of the ``System Location(s)'' listed
above are the system managers for their respective portions of the
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The individual's Personnel Security File, and DOE staff.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under subsections (k)(1), (k)(2), and (k)(5)
of the Privacy Act, to the extent that information within the System
meets the criteria of those subsections of the Act. Such information
has been exempted from the provisions of subsections (c)(3), (d), and
(e)(1) of the Act; see the Department's Privacy Act regulation at Title
10, Code of Federal Regulations, part 1008.
DOE-48
SYSTEM NAME:
Security Education and/or Infraction Reports.
SECURITY CLASSIFICATION:
Classified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373,
Amarillo, TX 79120.
U.S. Department of Energy, Carlsbad Field Office, 4021 National
Parks Highway, Carlsbad, NM 88220.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, Pennsylvania & H
Street, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors, PO Box 1069,
Schenectady, NY 12301.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration employees and DOE contractor employees possessing DOE
access authorizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of security education briefings, and investigative and
summary reports of security infraction incidents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to inform
individuals of their responsibilities for protecting classified matter,
and the procedures established by the Department to ensure authorized
disclosure.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which
[[Page 38809]]
the Department collected the information.
4. A record from this system of records may be disclosed to a
Federal agency, in response to its written request, to facilitate the
requesting agency's decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter. The Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper files and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' above are the system managers for their respective portions
of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Training officers, security personnel, individual's supervisor, and
local, state, and Federal authorities.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-49
SYSTEM NAME:
Security Communications File.
SECURITY CLASSIFICATION:
Classified and Unclassified.
SYSTEM LOCATION:
U. S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who communicated verbal, electronic, written or
telephonic expressions of interest about DOE and National Nuclear
Security Administration (NNSA) personnel, facilities or activities in a
manner that causes security concerns.
CATEGORIES OF RECORDS IN THE SYSTEM:
Threat communications received from individuals as well as
individuals who have been identified from articles in the news media as
being potential threats to DOE officials, DOE employees and DOE
contractor employees. Also includes profiles and informational reports
on any of the individuals who may have made threats against DOE
personnel or property.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq., and the
implementing directive of E.O. 12958.
PURPOSE(S):
The records are maintained and used by DOE to maintain a database
and profiles of all individuals who have made threats of any kind, and
through any medium, against DOE officials, DOE employees, DOE
contractor employees, DOE facilities and/or DOE buildings.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, state or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
[[Page 38810]]
3. A record from this system may be disclosed to a Federal agency
to facilitate the requesting agency's decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the Department
collected the information.
4. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
5. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name, social security number, date of
birth, and other miscellaneous personal identifiers.
SAFEGUARDS:
Paper records are maintained in locked General Services
Administration approved security containers. Electronic records are
controlled through established DOE computer center procedures
(personnel screening and physical security), and they are password
protected. Passwords are known only by the system manager. Access is
limited to those whose official duties require access to the records on
a strict need-to-know basis and other law enforcement authorities, as
applicable.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director, Office of Security, 1000
Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, complainants, witnesses, agency files and
records, official federal, state, or local records, and publicly
available material.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under subsections (k)(1), (k)(2), and (k)(5)
of the Privacy Act, to the extent that information within the System
meets the criteria of those subsections of the Act. Such information
has been exempted from the provisions of subsections (c)(3), (d), and
(e)(1) of the Act; see the Department's Privacy Act regulation at Title
10, Code of Federal Regulations, part 1008.
DOE-50
SYSTEM NAME:
Personnel Assurance Program (PAP) Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87115-5400.
U.S. Department of Energy, Amarillo Site Office, Pantex Plant, PO
Box 30030, Amarillo, TX 79120.
U.S. Department of Energy, Sandia Site Office, AL, PO Box 5400,
Albuquerque, NM 87158-5400.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) including National Nuclear Security
Administration (NNSA) or contractor employees performing work that
affords both technical knowledge and access to assembled nuclear
explosives or certain nuclear weapon components.
CATEGORIES OF RECORDS IN THE SYSTEM:
Results of medical examination; employment review; credit/consumer
reports; data pertaining to access authorizations (clearances);
training records pertaining to individuals' duties involving assembled
nuclear explosives or certain nuclear weapon components; employee name;
department division; job title; L-code (mail code); telephone number;
pager number employee number; and social security number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Orders
10450, 10865, and 12356; and 10 CFR part 711, Personnel Assurance
Program.
PURPOSE(S):
The records are maintained and used by the Department to ensure
that individuals assigned to nuclear explosive duties do not have
emotional, mental, or physical incapacities that could result in a
threat to nuclear explosive safety. The PAP establishes the
requirements and responsibilities for screening, selecting, and
continuously evaluating employees assigned to or being considered for
assignment to nuclear explosive duties.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the
[[Page 38811]]
purpose of an investigation, settlement of claims, or the preparation
and conduct of litigation to a (1) person representing the Department
in the investigation, settlement or litigation, and to individuals
assisting in such representation; (2) others involved in the
investigation, settlement, and litigation, and their representatives
and individuals assisting those representatives; (3) witness, potential
witness, or their representatives and assistants, and any other person
who possesses information pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system of records may be disclosed to a
Federal agency, in response to its written request, to facilitate the
requesting agency's decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter. The Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper files and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Administrator for Defense, U.S. Department of Energy, NNSA,
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Medical records, occupational training records, and personnel
security records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-51
SYSTEM NAME:
Employee and Visitor Access Control Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
[[Page 38812]]
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373,
Amarillo, TX 79177.
U.S. Department of Energy, Carlsbad Field Office, 4021 National
Parks Highway, Carlsbad, NM 88220.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, Pennsylvania & H
Street, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box
109, West Mifflin, PA 15122-0109.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80401.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors, PO Box 1069,
Schenectady, NY 12301-1069.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) and National Nuclear Security
Administration (NNSA) employees, DOE and NNSA contractor employees and
other individuals seeking access to DOE facilities and classified
records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of individuals visiting DOE facilities, employees'
identification files, and photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to track and
control individuals accessing Departmental facilities and classified
information areas.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
4. Records from this system may be disclosed to Department of
Defense contractors and National Aeronautics and Space Administration
to authorize access to classified information and areas.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper files and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office Security, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individual, Department of Defense, DOE offices and
contractors, National Aeronautics and Space Administration, and other
Government agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-52
SYSTEM NAME:
Access Control Records of International Visits, Assignments, and
[[Page 38813]]
Employment at DOE facilities and Contractor Sites.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION:
The centralized data system is located at Los Alamos National
Laboratories.
U.S. Department of Energy, Headquarters, Office of Security and
Emergency Operations, Office of Foreign Visits and Assignments, 1000
Independence Avenue, Washington, DC 20585.
U.S. Department of Energy, Albany Research Center, 1450 Queen
Avenue, SW., Albany, OR 97321.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Amarillo Site Office, Highway 60 FM
2373, Amarillo, TX 79120.
U.S. Department of Energy, Bonneville Power Administration, 1520
Kelley Place, Walla Walla, WA 99362.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Dayton Area Office, Dayton, OH 45343.
U.S. Department of Energy, Environmental Measurements Laboratory,
201 Varick Street, 5th Floor, New York, NY 10014-4811.
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road,
Cincinnati, OH 45030.
U.S. Department of Energy, Grand Junction Office, 2597 V \3/4\th
Road, Grand Junction, CO 81503.
U.S. Department of Energy, General Atomics, PO Box 85608, San
Diego, CA 92186.
U.S. Department of Energy, Hanford Environmental Health Foundation,
3080 George Washington Way, Richland, WA, 99352.
U.S. Department of Energy, Idaho National Engineering Laboratory,
850 Energy Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th
Street, Kansas City, MO 64141-3202.
U.S. Department of Energy, Sandia Site Office, Pennsylvania & H
Street, Albuquerque, NM.
U.S. Department of Energy, Lawrence Berkeley Laboratory, 1
Cyclotron Road Berkeley, CA 94720.
U.S. Department of Energy, Livermore Site Office, 700 East Avenue,
PO Box 808, L-1, Livermore, CA 94551.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, Los Alamos National Laboratory,
University of California, SM 30 Bikini Road, Los Alamos, NM
87545.
U.S. Department of Energy, Miamisburg Area Office, 1 Mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, National Energy Technology Center
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236.
U.S. Department of Energy National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, National Renewable Energy Laboratory
Area Office, 1617 Cole Blvd., Golden, CO 80401.
U.S. Department of Energy, Oak Ridge National Laboratory, Bethel
Valley Road, Oak Ridge, TN, 37831.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Ohio Field Office, 1 Mound Road,
Miamisburg, OH 45342.
U. S. Department of Energy, Pacific Northwest National Laboratory,
902 Battelle Boulevard PO Box 999, Richland, WA 99352.
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, P.O. 550, Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Sandia Site Office, Eubank Street SE,
Albuquerque, NM 87185-5800.
U.S. Department of Energy, Sandia Site Office, Livermore, 7011 East
Avenue, Livermore, CA 94551-0969.
U.S. Department of Energy, Savannah River Ecology Laboratory,
Drawer E, Aiken, SC 29802.
U.S. Department of Energy, Savannah River Technology Center, Drawer
E, Aiken, SC 29802.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Scientific and Technical Information,
175 Oak Ridge Turnpike, Oak Ridge, TN 37830.
U.S. Department of Energy, Stanford Linear Accelerator Center, 2575
Sand Hill Road, Menlo Park, CA 94205.
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office; 900 Commerce Road East, New Orleans, LA 70123.
U.S. Department of Energy, Thomas Jefferson National Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606.
U.S. Department of Energy, University of Rochester, 250 East River
Road, Rochester, NY 14623.
U.S. Department of Energy, Waste Isolation Pilot Plant, 370 Wipp
Road, Carlsbad, NM.
U.S. Department of Energy, West Valley Project Office, PO Box 191,
West Valley, NY 14171.
U.S. Department of Energy, Western Area Power Administration, 12155
W. Alamino Parkway, Lakewood, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All non-U.S. citizens seeking access to DOE facilities,
laboratories, contractor sites, or Department of Energy (DOE) and
National Nuclear Security Administration (NNSA) sponsored events for
unclassified purposes to include employees of DOE or DOE contractors;
prospective DOE or DOE contractor employees; employees of other U.S.
Government agencies or their contractors of universities, of companies
(professional or service staff), or of other institutions; foreign
students at U.S. institutions; officials or other persons employed by
foreign governments or other foreign institutions who may or may not be
involved in cooperation under international agreements; permanent
resident aliens; representatives or agents of foreign national
governments seeking access to DOE facilities, laboratories, or
contractor sites or DOE-sponsored events for purposes of high-level
protocol; national security; International Atomic Energy Agency, or
international relations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal data: Full name (including Also Known As (A.K.A.'s),
visitor request number, gender, place of birth, city and country, date
of birth, country(ies) of citizenship, date of last visit to country of
citizenship, passport number and passport, expiration date, immigration
status, type of visa and expiration date, country of current residence
and how long at current residence, language interpretation needs, work
phone, e-mail and fax, name of current employer, place of work, street,
city, state, zip code, country; position title or description of
requesters duties. Visit/Assignment Request Information: date of
request, purpose of request (including subjects to
[[Page 38814]]
be discussed or researched and specific activities involved);
requesters current whereabouts, (i.e., is proposed visitor currently in
the U.S.), specific visa status and purpose, (i.e., exchange visitor
(J-1) Visa), time duration of proposed visit, assignment or activity
(desired start and end dates ), identification of specific
international agreement(s) or delegations related to the proposed
request, name, organization, telephone number of DOE contact, name of
financial sponsor, cost if sponsor is other than DOE. Visit/Assignment
Facility Information: Name, location and room number of facility or
organization to be accessed during visit/assignment, name of the host
responsible for the visit/assignment, host's telephone number, building
and room numbers, number of days on site, visit assignment relationship
to program, subject codes, subjects to be discussed or statement of
research, determination of computer access, and sensitive subject
designation. Visit/Assignment Program Information and Remark:
Designation of high-level protocol visit, cost to DOE, visit or
assignment purpose code, purpose and justification of visit assignment
including benefits to DOE program(s) and certification of DOE mission
advancement, technology transfer determination, name of requesting
official or contractor, title and organization of requesting officer,
signature of requesting official or contractor, date signed, name of
site manager and local headquarters approving official, title and
organization of local headquarters approving official, signature(s) of
site field, headquarters approving official, date signed and remarks,
the kind of business or organization of assignee's employer (e.g.
government, company, Laboratory, university), education background of
requestor including college or university training with degrees and
dates conferred; field of research, and family members who will
accompany or join the applicant later). Management Reviews and
Approvals: level, type or topic of review, name of reviewer and or
approval authority(ies), the date of the review approval, and remarks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
Records are maintained and used by the Department to document,
track, manage, analyze, and or report on foreign visit and assignment
access to DOE facilities including Headquarters, Field Offices,
National Laboratories, and Contractor Sites.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A records from this system may be disclosed as a routine use to
Department of Defense contractors responsible for security controlling
access to sensitive information and sensitive equipment, and sensitive
property areas.
2. A record from this system may be disclosed as a routine use to
contractors, grantees, participants in cooperative agreements,
collaborating researchers, or their employees, in performance of
national security, international visit and assignment, or foreign
access related responsibilities.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system of records may be disclosed to a
Federal agency to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements.
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
9. A record from this system of records may be disclosed as a
routine use to members of the DOE Advisory committees and interagency
boards charged with responsibilities pertaining to international visits
and assignments and/or national security.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and other personal identifiers.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, Washington DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy
[[Page 38815]]
Act, at Title 10 Code of Federal Regulations, part 1008, a request by
an individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Foreign national individuals requesting access to DOE facilities
including contractor sites, reports from federal investigation
agencies, DOE Office of Counterintelligence, Department of State,
Department of Defense, and Immigration and Naturalization Service.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-53
SYSTEM NAME:
Access Authorization for ADP Equipment.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Headquarters, Energy Information
Administration, 1000 Independence Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Users of the Energy Information Administration computer system,
including DOE employees and contractor employees and other authorized
users of the system.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, employer, citizenship, user identification number, office
address and telephone number, organizational code, computer usage
figures, data accessed, and other management-related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; OMB Circular A-71;
Department of Commerce Federal Information Processing Standards
Publications (FIPS PUBS) on computer security; GSA Procurement
Regulations Amendment 155, adding Section 1-1.327.
PURPOSE(S):
The records are maintained and used by the EIA to identify EIA
computer users and control access to EIA computer and information
resources. The information is frequently reviewed and updated to ensure
records are current and accurate.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the same limitations applicable to Department officers and employees
under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic media.
RETRIEVABILITY:
Records may be retrieved by name, and user identification number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Administrator, Energy Information Administration, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individual, with some information assigned by the ITG
Staff.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-54
SYSTEM NAME:
Investigative Files of the Inspector General.
SECURITY CLASSIFICATION:
Unclassified and classified.
SYSTEM LOCATION:
U.S. Department of Energy, Office of Inspector General,
Headquarters, Forrestal Building, 1000 Independence Avenue, SW.,
Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Subjects of an investigation, witnesses in an investigation,
sources of investigative information, investigative personnel, and
other individuals
[[Page 38816]]
involved in an Office of Inspector General investigation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Criminal, civil, and administrative investigative records and
files.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector
General Act of 1978, as amended, 5 U.S.C. App. 3.
PURPOSE(S):
The records are maintained and used by the Department in
furtherance of the responsibilities of the Inspector General. These
responsibilities include conducting and supervising investigations
relating to Departmental programs and operations; promoting economy,
efficiency, and effectiveness in the administration of such programs
and operations; and preventing and detecting fraud and abuse in such
programs and operations. The records are used in investigations of
individuals and entities suspected of having committed illegal or
unethical acts. The records also are used in any resulting criminal
prosecutions, civil proceedings, or administrative actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OR USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system of records may be disclosed to a
Federal agency, in response to its written request, to facilitate the
requesting agency's decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter. The Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements.
8. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
9. A record from this system of records may be disclosed as a
routine use to authorized officials within Offices of Inspectors
General listed in the Inspector General Act of 1978, the Department of
Justice, the Federal Bureau of Investigation, or the U.S. Marshals
Service, as necessary, for investigative qualitative assessment
reviews.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper and electronic media.
RETRIEVABILITY:
Records may be retrieved by name of subject(s), case number, title
of investigative report, name of complainant, name of subject(s), and
names of witnesses.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected known only to the system manager. Classified
information is maintained in locked General Services Administration
approved class 6 security containers. Access is limited to those whose
official duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Inspector General for Investigations U.S. Department of
Energy 1000 Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
[[Page 38817]]
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individuals; individuals and organizations that have
pertinent knowledge about the subject; those authorized by the
individual to furnish information; confidential informants; the
Department of Justice; Federal Bureau of Investigation (FBI); and other
Federal, State, and local agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under (j)(2) of the Privacy Act to the extent
that the information within the system meets the criteria of those
subsections of the Act. Such information has been exempted from the
provisions of subsections: (c)(3) and (4), (d)(1), (2), (3), and (4),
(e)(1), (2), and (3), (e)(4) (G) and (H), (e)(5) and (8), (f), (g) of
the Act; see the Department's Privacy Act regulation at Title 10, Code
of Federal Regulations part 1008.
This system is exempt under (k)(1), (k)(2), and (k)(5) of the
Privacy Act, to the extent that information within the System meets the
criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3), (d), and (e)(1),
(e)(4) (G), (H) and (f) of the Act; See the Department's Privacy Act
regulation at Title 10, Code of Federal Regulations, part 1008.
DOE-55
SYSTEM NAME:
Freedom of Information and Privacy Act (FOIA/PA) Requests for
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (Headquarters), 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Forks Energy Technology Center, PO
Box 8213, University Station, Grand Forks, ND 58201.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0940.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, Ohio Field Office, 1 mound Road,
Miamisburg, OH 45342.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, San Francisco Operations Office, 1333
Broadway, Oakland, CA 94612.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals requesting copies of records from Department of Energy
(DOE) and the National Nuclear Security Administration (NNSA) under the
provisions of the FOIA and the Privacy Act (PA) of 1974.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, and telephone number; description or identification
of records requested, furnished and/or denied; FOIA and PA division
employee assigned responsibility for processing request; dates of
request and actions; interim and final actions taken on request;
persons or offices assigned actions on requests; copy of records
requested, furnished and/or denied; fee data, including payment
delinquencies; final determinations of appeals; name/title of officials
responsible for denial of records; and case notes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Freedom of
Information Act 5 U.S.C. 552, and the Privacy Act of 1974, 5 U.S.C.
552a.
PURPOSE(S):
The records are used and maintained by the Department to record,
control, and determine the status of FOIA and PA requests; produce
statistical reports; and as a data source for management information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
1. A record from this system of records may be disclosed to another
Federal agency when consultation or referral is required to process
requests.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
[[Page 38818]]
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
4. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper, microfiche, video, audio, and
electronic media.
RETRIEVABILITY:
Records may be retrieved by name of requester and assigned request
control number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Freedom of Information Act and Privacy Act
Group, U.S. Department of Energy, 1000 Independence Avenue, SW,
Washington, DC 20585.
Field Offices: The Freedom of Information and Privacy Act Officers
of the ``Systems locations'' listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures above.
RECORD SOURCE CATEGORIES:
Individuals requesting copies of records and individuals
responsible for processing and/or making determination on requests.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-56
SYSTEM NAME:
Congressional Constituent Inquiries.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (Headquarters), 1000 Independence Avenue,
SW, Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM PO 5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122; U.S. Department of
Energy, National Petroleum Technology Office, William Center Tower One,
1 West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, 700 N, Oakland, CA 94612-5208.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have requested assistance from their Congressional
Representative, and the member of Congress who corresponded with the
Department on behalf of the constituent.
[[Page 38819]]
CATEGORIES OF RECORDS IN THE SYSTEM:
Name and address of constituent and date of letter by a Member of
Congress on behalf of the constituent; materials forwarded by a member
of Congress; and DOE response.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to record
Congressional inquiries on behalf of constituents, to ensure proper
document control of the response, and to record the Department's
responses to such inquiries.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
another Federal agency when consultation or referral is required to
process requests.
2. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
3. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
4. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
5. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
6. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic records.
RETRIEVABILITY:
Records may be retrieved by name of constituent and name of member
of Congress.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the Executive Secretariat, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
Field: The Managers or Directors of the ``System Location(s)''
listed above are the system managers for their respective portions of
the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters, Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individual, member of Congress, and the author of the DOE
response.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-57
SYSTEM NAME:
Congressional Profiles.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, San Point
Way, NE Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
[[Page 38820]]
5400, Albuquerque, NM PO 5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bartlesville Energy Technology Center,
PO Box 1398, Bartlesville, OK 74003.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Grand Forks Energy Technology Center, PO
Box 8213, University Station, Grand Forks, ND 58201.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Los Alamos Site Office, 528 35th Street,
Los Alamos, NM 87544.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94162-5208.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Members of Congress.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, picture from Congressional Yellow Book, personal background
obtained from published sources, demographic information by state or
district, committee assignments, and information about energy interests
obtained from published sources, information from member's office,
abstracts from Congressional Record, committee hearings and other
public sources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy Organization Act, including
authorities incorporated by reference in Title III of the Department of
Energy Organization Act; Executive Order 12009.
PURPOSE(S):
The information is maintained and used by the Department to
maintain biographical data on all members of Congress, including a list
of their sensitive energy issues or energy related legislation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from this system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member with respect to
the subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Secretary for Congressional and Intergovernmental
Affairs, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Published sources, committee hearings, and the members' offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-58
SYSTEM NAME:
General Correspondence Files of the Office of the Secretary, Deputy
Secretary and Under Secretary of Energy.
[[Page 38821]]
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (Headquarters), 1000 Independence Avenue,
SW, Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of Congress, representatives of organizations, and other
federal and state agencies and the general public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address of correspondent, and copies of the agency response.
This is the portion of the Department of Energy (DOE) correspondence
files that relates to correspondence with individuals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to document
and manage information from or to correspondents outside of DOE and to
ensure proper document control of the DOE response.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the Executive Secretariat, U.S.
Department of Energy, 1000 Independence Avenue, SW, Washington, DC
20585.
Field: The Managers and Directors of the ``System Locations''
listed above are the system managers for their respective portions of
the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Subject individuals and drafter of DOE response.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-59
SYSTEM NAME:
Mailing Lists for Requesters of Energy Related Information.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
DOE Headquarters, 1000 Independence Avenue, SW, Washington, DC
20585.
[[Page 38822]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons requesting energy related information.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name and address of the subject individual; some mailing lists may
also indicate specific interests of or publications requested by the
individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy Organization Act, including
authorities incorporated by reference in Title III of the Department of
Energy Organization Act; Executive Order 12009.
PURPOSE(S):
The system is maintained and used by the Department to distribute
DOE related material to DOE employees, DOE contractors, and others
requesting information from DOE.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record from the system may be disclosed as a routine use to DOE
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties. Those provided information under this routine use are subject
to the same limitations applicable to Department officers and employees
under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfiche and electronic
media.
RETRIEVABILITY:
Records may be retrieved by record identification and code number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: U.S. Department of Energy, Director, Print Media and
Mail Services Group, Washington DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE's
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, generally as the result of a request for
information by that individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-61
SYSTEM NAME:
Census of High Energy Physicists.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Office of Science, 19901 Germantown
Road, Germantown, Maryland 20874-1290.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Scientists and graduate students in the field of high energy
physics.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, education, employment history, research
activities, and technical specialties.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is maintained and used by the Department to provide
a database for statistical and demographic studies of the high energy
physics research community.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
physicists, research organizations, and various Government
organizations engaged in supporting physics research to obtain
information for statistical and demographic purposes, on individuals
and institutions engaged in high energy physics research.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic media.
RETRIEVABILITY:
Records may be retrieved by name of individual.
SAFEGUARDS:
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
[[Page 38823]]
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for High Energy and Nuclear Physics, U.S.
Department of Energy, 19901 Germantown Road, Germantown, Maryland
20874-1290.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
Title 10, Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' The request should include the requester's
complete name, time period for which records are sought, and the office
location(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-62
SYSTEM NAME:
Historical Files--Published Information Concerning Selected Persons
in the Energy Field.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, History Division, Office of the
Executive Secretariat, 1000 Independence Avenue, SW., Washington, DC
20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Selected senior staff officials of the Manhattan Project, Atomic
Energy Commission, Nuclear Regulatory Commission, Energy Research and
Development Administration, DOE, and other selected individuals
prominent in the energy field.
CATEGORIES OF RECORDS IN THE SYSTEM:
Newspaper and magazine articles, press releases, announcements, and
speeches.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is maintained and used by the Department to record
historical records of the DOE and predecessor agencies, including the
Atomic Energy Commission, Federal Energy Administration, and the Energy
Research and Development Administration. Records are used to prepare
histories in responding to informational inquiries from DOE officials
and members of the public.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
members of the public and the media when responding to requests for
information.
2. A record from the system may be disclosed as a routine use to
another Federal agency when consultation or referral is required to
process requests.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Historian, History Group, Office of the Executive
Secretariat, U.S. Department of Energy, 1000 Independence Avenue, SW,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
DOE press releases, DOE News Clips (a daily compilation of energy
related newspaper and magazine articles), and other published sources.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-66
SYSTEM NAME:
Power Sales to Individuals.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Western Area Power Administration, 1800
South Rio Grand, Montrose, CO 81401.
U.S. Department of Energy, Colorado River Storage Region, 257
E200S, Suite 475, Salt Lake City, UT 84111.
U.S. Department of Energy, Desert Southwest Region, 615 S. 43rd
Avenue, Phoenix, AZ 85009.
U.S. Department of Energy, Rocky Mountain Region, 5555 E.
Crossroads Boulevard, Loveland, CO 80538-8986.
[[Page 38824]]
U.S. Department of Energy, Sierra Nevada Region, 114 Parkshore
Drive, Folsom, CA 95630-4710.
U.S. Department of Energy, Upper Great Plains Region, 2900 4th
Avenue North, Billings, MT 59101-1266.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals purchasing power from the Western Area Power
Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
Executed contracts, agreements, amendments, extensions, and related
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to bill
individuals for sale of purchase power.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
4. A record from this system of records may be disclosed to a
Federal agency to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Administrator, Western Area Power Administration, U.S. Department
of Energy, PO Box 3402, Golden, CO 80401.
Regional Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
locations.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
[[Page 38825]]
RECORD SOURCE CATEGORIES:
Subject individuals.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-71
SYSTEM NAME:
The Radiation Accident Registry.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Those persons accidentally exposed to acute dose of ionizing
radiation as defined by exposure dose criteria agreed to by the
Department of Energy (DOE) and the Nuclear Regulatory Commission (NRC)
by an interagency agreement. The dose criteria established by this
agreement include one or more of the following: Greater than or equal
to 25 REM (Roentgen Equivalent in Man) to the whole body, active blood
forming organs or gonads; greater than or equal to 600 REM to skin of
the whole body or extremities; greater than or equal to 75 REM to other
tissues or organs from an external source; and greater than or equal to
\1/2\ NCRP maximum permissible organ burden internally; all those
medical administrations of radioisotopes that result in a dose or organ
burden equal to or greater than those given above.
CATEGORIES OF RECORDS IN THE SYSTEM:
Official accident reports including reports of those accidents that
have occurred within the jurisdiction of the NRC and have been
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of
birth, and sex; medical records compiled at the time of the accident
(such records include physician and hospital records, diagnostic and
laboratory test reports, radiographs, EKGs, and radiation exposure
report); medical records of illnesses, examinations, including routine
follow-up examinations, and investigations that have occurred since the
radiation exposure; photographs or facsimiles of radiation-induced
injuries; search and contact information for registrants not identified
and/or located; consent to release information forms completed by
registrants; death certificates; anecdotal information; and
correspondence relating to the accident and/or the individuals
involved.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B,
Emergency Categories, Classes, and Notification and Reporting
Requirements, April 30, 1991; 42 U.S.C. 7274i. Program to monitor
Department of Energy workers exposed to hazardous and radioactive
substances.
PURPOSE(S):
The information is maintained and used by the Department to provide
a current record of radiation accidents; to identify specific
populations for use in epidemiological and clinical studies; and to
conduct medical surveillance during the lifetime of the registrants.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
2. A record from this system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry to facilitate health hazard evaluations, epidemiological
studies, or public health activities required by law pursuant to a
Memoranda of Understanding between the Department and the Department of
Health and Human Services or its components. Those provided information
under this routine use are subject to the same limitations applicable
to Department officers and employees under the Privacy Act.
3. A record from this system of records may be disclosed as a
routine use to DOE contractors, grantees, participants in cooperative
agreements, and collaborating researchers, or the employees of these
parties, in performance of health studies or related health or
environmental duties pursuant to their contracts, grants, and
cooperating or collaborating research agreements; federal, state and
local health and medical agencies or authorities; to subcontractors in
order to determine a subject's vital status or cause of death; to
health care providers to verify a diagnosis or cause of death; or to
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. Those provided information
under this routine use are subject to the same limitations applicable
to Department officers and employees under the Privacy Act.
4. A record from this system of records may be disclosed as a
routine use to members of DOE advisory committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of Energy Facilities and to designated employees of federal,
state, or local government or government-sponsored entities authorized
to provide advice to the Department concerning health, safety, or
environmental issues. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
6. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors
[[Page 38826]]
of the Department, or other United States Government agencies and their
components, who is acting in an official capacity, or in any individual
capacity where the Department or other United States Government agency
has agreed to represent the employee.
7. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
8. A record from this system of records may be disclosed to foreign
governments or international organizations, in accordance with
treaties, international conventions, or executive agreements.
9. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected known only to the system manager. Access is
limited to those whose official duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO
Box 2001, Oak Ridge, TN 37831.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office location(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
RECORD SOURCE CATEGORIES:
The individual, medical records, physicians, medical institutions,
and reports of incident/accident/accident investigations from private
and public sources, radiation dosimetry records, security clearance
records, and employment records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-72
SYSTEM NAME:
The Department of Energy Radiation Study Registry.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former employees, Department of Energy (DOE) contractor
employees, including employees of the National Nuclear Security
Administration (NNSA) predecessor agencies and organizations, including
the Manhattan District, U.S. Atomic Energy Commission, and Energy
Research and Development Administration; and present and former
civilian employees in the DOE Naval Reactor Program who received a
whole body exposure of ionizing radiation equal to or in excess of 5
REM in any 1 year.
CATEGORIES OF RECORDS IN THE SYSTEM:
Rosters of names of individuals meeting the above criteria for
inclusion in the Registry submitted through the DOE field operation
officers from DOE owned and operated facilities and sites. In addition
to names of such individuals, these rosters include social security
number or other identifying information, sex, race, date of birth, date
and/or place of death, first date of hire, last date of termination,
continuity of hire, year in which they received first dose greater than
or equal to 5 REM, actual radiation doses in excess of 5 REM, and total
career radiation exposure dose.
Original or copied lifetime medical records from plant and private
physicians and hospitals including routine physical examinations,
reports of diagnostic and laboratory tests, radiographs, EKGs, etc., or
abstracted portions of such records as are required for the purposes of
this study.
Contact information for registrants who are no longer employed at
qualified sites or who are deceased.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B,
Emergency Categories, Classes, and Notification and Reporting
Requirements, April 30, 1991; 42 U.S.C. 7274i.
PURPOSE(S):
The information is maintained and used by the Department to
identify specific populations for use in epidemiological and clinical
studies; and to conduct medical surveillance during the lifetime of the
registrants.
ROUTINE USES OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
[[Page 38827]]
2. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
3. A record from this system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry to facilitate health hazard evaluations, epidemiological
studies, or public health activities required by law pursuant to a
Memoranda of Understanding between the Department and the Department of
Health and Human Services or its components. Those provided information
under this routine use are subject to the same limitations applicable
to Department officers and employees under the Privacy Act.
4. A record from this system of records may be disclosed as a
routine use to members of DOE advisory committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of Energy Facilities and to designated employees of federal,
state, or local government or government-sponsored entities authorized
to provide advice to the Department concerning health, safety, or
environmental issues. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
6. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
7. A record from this system of records may be disclosed as a
routine use to the United States Enrichment Corporation and its
contractors in performance of their contracts, and their officers and
employees who have a need for the record in the performance of their
duties subject to the same limitations applicable to DOE officers and
employees under the Privacy Act at the following sites: (1) Portsmouth
Gaseous Diffusion Plant at Piketon, Ohio, and (2) Paducah Site Office
at Paducah, Kentucky.
8. A record from this system be disclosed to Department of Health
and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
9. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF THE RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO
Box 2001, Oak Ridge, TN 37831.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
[[Page 38828]]
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
RECORD SOURCE CATEGORIES:
The individual, medical records, physicians, medical institutions,
and reports of incident/accident/accident investigations from private
and public sources, radiation dosimetry records, security clearance
records, and employment records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-73
SYSTEM NAME:
The US-DTPA Registry.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are or suspected of internal contamination with
transuranic elements and have received diethylene triamine pentaacetic
acid (DTPA) in the calcium or zinc form during the course of chelation
therapy. Administration of the agent DTPA is limited to physicians who
are co-investigators with the DOE contractor staff on the Investigative
New Drug License of the Food and Drug Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records compiled by the physician administering DTPA in the
event of an exposure that was known to have or was suspected of having
caused transuranic contamination internally requiring chelation therapy
with DTPA. These records include a description of the exposure, the
results of serial bioassays and investigations conducted to evaluate
the level of internal contamination and the efficacy of subsequent
chelation by DTPA.
Name, social security numbers or other identifiers and vital status
of treated persons. The name and address of the individual's last known
private physicians are included in the DTPA Registry to facilitate the
search and contact of individuals; medical records of illnesses,
examinations, including routine follow-up examinations, and
investigations that have occurred since the initial administration of
DTPA; and death certificate.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7274i.
PURPOSE(S):
The records are maintained and used by the Department to provide a
current record of individuals treated with DTPA. To identify by
epidemiological methods any long-term effects associated with DTPA
therapy; and to provide information to Food and Drug Administration in
accordance with the Investigative New Drug licenses and issuances,
epidemiological and clinical studies; and to conduct medical
surveillance during the lifetime of the registrants.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING, CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
2. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
3. A record from this system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry to facilitate health hazard evaluations, epidemiological
studies, or public health activities required by law pursuant to
Memoranda of Understanding between the Department and the Department of
Health and Human Services or its components. Those provided information
under this routine use are subject to the same limitations applicable
to Department officers and employees under the Privacy Act.
4. A record from this system of records may be disclosed as a
routine use to members of DOE Advisory Committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of Energy Facilities, and to designated employees of
federal, state, or local government or government-sponsored entities
authorized to provide advice to the Department concerning health,
safety, or environmental issues. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
6. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
7. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
[[Page 38829]]
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
8. A record from this system be disclosed to Department of Health
and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
9. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name and social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, U.S. Department of Energy, Oak Ridge Operations Office, PO
Box 2001, Oak Ridge, TN 37831.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
RECORD SOURCE CATEGORIES:
The individual, medical records, physicians, medical institutions,
and reports of incident/accident/accident investigations from private
and public sources, radiation dosimetry records, security clearance
records, and employment records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-75
SYSTEM NAME:
Call Detail Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (DOE) Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585.
U.S. Department of Energy (Headquarters), 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, 700 N, Oakland, CA 94612-5208.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden, CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of Department of Energy (DOE) including employees of the
National Nuclear Security Administration (NNSA) and those employees of
other Federal agencies and contractors who are located on the DOE
premises and who have assigned station numbers in the on-premise
telecommunications system.
CATEGORIES OF RECORDS IN THE SYSTEM:
Originating and terminating call data records relating to use of
DOE
[[Page 38830]]
telephones, including calling station number; Date, time call
originated, duration of call, and called number; directory records
indicating assignment of telephone numbers to employees; and records
relating to location of telephones. Reports may be generated from
stored call detail records and may include, but are not limited to,
station usage summaries, trunk usage summaries, traffic and network
busy hour studies, on-net and off-net pricing, exception reports, bill
certification, and cost allocation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is maintained and used by the Department to help
manage and control the costs of operating the Department's telephone
systems. To this end, the program will collect information about the
use of the agency's telephone system for local, long distance, and
other toll calls and may attempt to assign responsibility to individual
person for particular calls. The information also assists the
Department in choosing more efficient and cost effective ways of
communicating; in making decisions about acquiring hardware, software,
and services; and in developing management strategies for more
efficient use of existing telecommunications capabilities. Other uses
are to deter use of the telephone systems for unofficial purposes, and
to recover the cost of unofficial calls.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
representatives of the General Services Administration who are
conducting records management inspections under the authority of 44
U.S.C. 2904 and 2906.
2. A record from this system may be disclosed as a routine use to
``consumer reporting agencies'' as defined in the Fair Credit Reporting
Act, 15 U.S.C. 2904 and 2906.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
6. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
7. A record from this system of records may be disclosed to a
Federal agency to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
8. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
9. A record from this system of records may be disclosed to foreign
governments or international organizations in accordance with treaties,
international conventions, or executive agreements
10. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by individual telephone extension number.
SAFEGUARDS:
Paper and microfilm records are maintained in locked cabinets and
desks. Electronic records are controlled through established DOE
computer center procedures (personnel screening and physical security),
and they are password protected. Passwords are known only by the system
manager. Access is limited to those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Management Communincations, U.S.
Department of Energy, 19901 Germantown Road, Germantown, MD 20874.
[[Page 38831]]
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
locations.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy, or
the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Categories include telephone assignment records; call detail
listings; results of administrative inquiries relating to assignment of
responsibility for placement of special local and long-distance calls.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-77
SYSTEM NAME:
Physical Fitness Test Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, (Headquarters), 19901 Germantown Road,
Germantown, MD 20874-1290.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Bonneville Power Administration, PO Box
3621, Portland, OR 97208.
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place,
Idaho Falls, ID 83402.
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26505.
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15122.
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
744103.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612-5208.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box
2001, Oak Ridge, TN 37831-8501.
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109,
Pittsburgh, PA 15122.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 80403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Schenectady Naval Reactors Office, PO
Box 1069, Schenectady, NY 12301.
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578.
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103.
U.S. Department of Energy, Western Area Power Administration, PO
Box 3402, Golden CO 80401.
U.S. Department of Energy, Office of Repository Development, PO Box
364629, North Las Vegas, NV 89036-8629.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DOE contractor employees (armed uniformed guards).
CATEGORIES OF RECORDS IN THE SYSTEM:
Record of individual's ability to complete the physical fitness
test as set forth in applicable DOE directives.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the Department to record
physical fitness tests of Department of Energy (DOE) federal and
contractor employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; and (2) is compatible
with the purpose for which the Department collected the records; and
(3) the proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
[[Page 38832]]
4. A record from this system of records may be disclosed to a
Federal agency to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
5. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
6. A record from this system of records may be disclosed to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system manager.
Access is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Security, U.S. Department of
Energy, 1000 Independence Avenue, SW, Washington, DC 20585.
Field Offices: The Managers and Directors of the ``System
Locations'' listed above are the system managers for their respective
portions.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10 Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U. S. Department of Energy,
or the Privacy Act Officer at the appropriate address identified above
under ``System Locations.'' For records maintained by Laboratory or
Area Office, request should be directed to the Privacy Act Officer at
the Operations Office that has jurisdiction over that office or
facility. The request should include the requester's complete name,
time period for which records are sought, and the office locations(s)
where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
RECORD SOURCE CATEGORIES:
The subject individual, physicians, and persons administering the
tests.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-81
SYSTEM NAME:
Counterintelligence Administrative and Analytical Records and
Reports.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION:
U.S. Department of Energy (Headquarters), Office of
Counterintelligence, 1000 Independence Avenue, SW., Washington, DC
20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, PO Box
5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Operations Office, 9800 Cass
Ave., Argonne, IL 60439.
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401.
U.S. Department of Energy, Livermore Site Office, PO Box 808, L-
062, Livermore, CA 94551.
U.S. Department of Energy, Lockheed Martin Idaho Technology, PO Box
1625, M/S 2800, Idaho Falls, ID 83415-2800.
U.S. Department of Energy, Los Alamos National Laboratory, Mail
Station 5000, PO Box 1663, Los Alamos National Laboratory, NM 87545.
U.S. Department of Energy, Martin Lockheed Energy Systems, PO Box
2009, Oak Ridge, TN 37831-8107.
U.S. Department of Energy, Mason & Hangar--Silar Mason, Co., Inc.,
Pantex Plant, Bldg 11-54, PO Box 30020, Amarillo, TX 79177.
U.S. Department of Energy, NNSA Service Center Nevada, PO Box
98518, Las Vegas, NV 89193-8518.
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E,
Oak Ridge, TN 37830.
U.S. Department of Energy, NNSA Service Center Oakland, 1301 Clay
Street, Oakland, CA 94612.
U.S. Department of Energy, Ohio Field Office. Mound Plant, PO Box
3000, OSE-4, Miamisburg, OH 45343.
U.S. Department of Energy, Pacific Northwest Laboratory, 902
Battelle Blvd., PO Box 999, Richland, WA 99352.
U.S. Department of Energy, Richland Operations Office, PO Box 550,
Richland, WA 99352.
U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway
93, Unit A, Golden, CO 880403-8200.
U.S. Department of Energy, Savannah River Operations Office, PO Box
A, Aiken, SC 29801.
U.S. Department of Energy, Sandia National Laboratory, PO Box 969,
M/S 9020, Livermore, CA 94551-0969.
U.S. Department of Energy, Sandia National Laboratory, Org 7400, PO
Box 5800, M/S 0173, Albuquerque, NM 87185.
U.S. Department of Energy, Westinghouse Hanford Co., PO Box 1970,
Richland, WA 99352.
U.S. Department of Energy, Worldwide Security Service Ltd., Rocky
Flats Environmental Technology Site, PO Box 464, T893B, Golden, CO
80402-0464
[[Page 38833]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
employees of the National Nuclear Security Administration (NNSA),
contractor employees, and consultants; persons suspected of violating
DOE regulations or laws; and, where there are indications of contact
with a current or former DOE employee, contractor employee or
consultant, persons who are reasonably believed to be officers or
employees of, or otherwise acting for or on behalf of, a foreign power;
members of an organization reasonably believed to be owned or
controlled directly or indirectly by a foreign power; reasonably
believed to be targets, hostages, or victims of international terrorist
organizations; or reasonably believed to be engaged in or about to
engage in clandestine intelligence activities, sabotage,
assassinations, or international terrorist activities involving DOE
programs, personnel, facilities, information or materials.
CATEGORIES OF RECORDS IN THE SYSTEM:
Analytical, training and investigative records, reports and files;
travel reports; reports on foreign contacts; records, reports and files
received from other DOE elements and other Federal agencies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Personnel
Manual, Chapters 731 and 736.
PURPOSE(S):
The information is maintained and used by the Department in
furtherance of the responsibilities of the Office of
Counterintelligence (OCI), which include analysis of the foreign
intelligence threat; conducting administrative inquiries and
investigations to identify and neutralize the foreign intelligence
threat to classified and sensitive DO