[Federal Register: September 10, 2003 (Volume 68, Number 175)]
[Notices]
[Page 53378-53381]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10se03-70]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Statement of Organization, Functions, and Delegations of
Authority
Part C (Centers for Disease Control and Prevention) of the
Statement of Organization, Functions, and Delegations of Authority of
the Department of Health and Human Services (45 FR 67772-76, dated
October 14, 1980, and corrected at 45 FR 69296, October 20, 1980, as
amended most recently at 68 FR 47065-47076, dated August 7, 2003) is
amended to reorganize the Financial Management Office.
Section C-B, Organization and Functions, is hereby amended as
follows:
Delete in its entirety the functional statement of the Financial
Management Office and insert the following:
Financial Management Office (HCAJ2). (1) Provides leadership and
coordination in the development and administration of CDC's financial
management policies; (2) develops budget submissions for CDC; (3)
collaborates with CDC's Office of Program Planning and Evaluation in
the development and implementation of long-range program and financing
plans; (4) participates in budget reviews and hearings; (5) manages
CDC's system of internal budgetary planning and control of funds; (6)
develops and implements CDC-wide budgetary, accounting, and fiscal
systems and procedures; (7) conducts CDC-wide manpower management
(including productivity measurement) activities; provides accounting
and auditing services; (8) prepares financial reports; (9) serves as
the focal point for domestic and international travel policy,
procedures and interpretation; (10) provides legislation reference
services; (11) plans, directs, and conducts internal quality assurance
reviews; (12) analyzes data and makes recommendations to assure
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effective safeguards are in place to prevent fraud, waste and abuse;
(13) assists in identifying or conducting special financial management
training programs; and (14) maintains liaison with the Office of the
Secretary, Department of Health and Human Services, and other
Government organizations on financial management matters.
Office of the Director (HCAJ21). (1) Provides leadership and
guidance in all areas of financial management; (2) serves as a CDC
witness in budget hearings before Committees of Congress, Office of
Management and Budget, and Department of Health and Human Services; (3)
participates with top management in program planning and policy
determinations, evaluations conferences, and decisions concerning
financial resources; (4) provides a centralized source for current
information on financial management legal and regulatory requirements
governing the prevention and control of diseases; (5) advises the CDC
Deputy Director for Program Management concerning reprogramming of
funds; and (6) provides consultation and assistance in financial
management to State and local health departments when requested by CDC
officials.
Financial Policy and Internal Quality Assurance Activity (HCAJ212).
(1) Provides leadership, consultation, guidance and advice on financial
policy and internal quality assurance matters for CDC; (2) develops,
analyzes, and evaluates financial management polices, guidelines, and
services which have CDC-wide impact; (3) works with personnel from all
disciplines within CDC to identify the areas in which financial policy
needs to be strengthened; (4) reviews, assesses, and recommends
financial policy that is consistent with internal controls and the
hierarchy of Federal and Department of Health and Human Services
policies and procedures; (5) ensures that resources are safeguarded
against fraud, waste, and abuse; managed economically and efficiently;
and desired results are achieved; (6) reviews and independently
assesses the soundness, adequacy, and application of budgetary and
accounting controls; (7) reviews the reliability and integrity of
financial and budget information and the means used to identify,
measure, classify, and report such information; (8) reviews the
adequacy and effectiveness of systems and procedures having an impact
on expenditures of funds and use of resources; (9) assesses the
reliability and accuracy of accounting and budgetary data and reports
developed within CDC; and (10) identifies problems and weaknesses in
internal controls and provides reliable information for management to
base corrective action.
Accounting Branch (HCAJ22). (1) In conjunction with the Financial
Policy and Internal Quality Assurance Activity, develops accounting and
travel policies and procedures for CDC; (2) provides financial
information for management purposes, effective control and
accountability of all funds, and suitable integration of CDC accounting
with the accounting operations of the U.S. Treasury; (3) coordinates
activities of the Accounting Branch with the FMO Director, the FMO
Budget Branch, the FMO Financial Services Branch, the Financial Policy
and Internal Quality Assurance Activity, and the FMO Financial Systems
Branch; (4) coordinates accounting and travel policy issues with the
HHS Office of Financial Policy; (5) reviews and develops accounting
systems to comply with requirements of HHS and the General Accounting
Office and maintains an integrated system of accounts to meet the
budgetary and accounting requirements of CDC; (6) reviews and
implements the legal, accounting and reporting requirements of the
Chief Financial Officers' Act, the Federal Managers' Financial
Integrity Act, the Principles of Appropriation Law and other regulatory
requirements; (7) compiles all accounting information for the 5-Year
Financial Management Plan which provides CDC's financial management
vision and objectives for the ensuing 5 year period; (8) develops
strategies for employee training and professional development; and (9)
compiles and submits the annual financial statements required by the
Chief Financial Officers' Act.
Debt and Property Management Section (HCAJ223). (1) Compiles and
submits the quarterly HHS Debt Management report which reports the
status of all unpaid debts due to CDC from the public; (2) compiles and
submits the annual Treasury report of debts due to CDC; (3) performs
all debt collection activities in accordance with the Debt Collection
Act of 1982 and in accordance with requirements provided by HHS; (4)
prepares customer billings; (5) collects and records all amounts billed
to customers; (6) controls billings and collections processed on the
On-line Payment and Collection System (OPAC/IPAC) related to debt
collection; (7) reconciles accounts receivable subsidiary records to
the CDC general ledger receivable accounts; (8) coordinates CDC's debt
collection activities with FMO's Financial Services Branch and with CDC
program administrative offices; (9) coordinates all debt collection
activities with the U.S. Justice Department and with private collection
agencies' (10) prepares and controls daily deposits which are delivered
to the Federal Reserve Bank; (11) performs property accounting
activities including maintenance of general ledger property accounts
and reconciliation with the CDC Personal Property System; and (12)
maintains travel advance records and reconciles subsidiary records to
general ledger advance accounts.
Cincinnati Accounting Section (HCAJ222). (1) Maintains a system of
accounts to meet the budgetary and accounting requirements of the NIOSH
accounting point; (2) provides financial information for management
purposes, effective control and accountability of all accounting point
funds, and integration of NIOSH accounting with the account and
reporting operations of CDC and the U.S. Treasury; (3) coordinates the
NIOSH accounting point accounts payable and receivable activities
including auditing of vouchers; (4) reviews the NIOSH accounting point
system for compliance with CDC, HHS and General Accounting Office
requirements; and (5) reconciles NIOSH accounting point general ledger
accounts including cash, property and receivables.
General Ledger Section (HCAJ224). (1) Compiles and submits the
Report of Budget Execution which reports the obligations incurred
against the current year appropriation; (2) compiles and submits the
monthly Statement of Transactions report to the U.S. Treasury which
reports the CDC cash disbursements by appropriation; (3) reconciles
general ledger cash accounts with the U.S. Treasury monthly
disbursements and receipts; (4) performs daily maintenance on the
general ledger accounts including the asset, liability, capital and
budgetary accounts; (5) makes recommendations for improvements to the
accounting system and monitors internal controls; (6) analyzes the
general ledger accounts, prepares system-wide reconciliations and
interprets the effect of transactions on the CDC's financial resources;
(7) develops new reports to support budget requirements and to support
the needs of CDC management; (8) controls input of all funding
transactions; (9) performs daily maintenance of accounting system
tables; and (10) controls grant awards processed through the Payment
Management System (PMS) including submission of grant obligations to
PMS, recording of disbursements received from PMS and reconciliation of
the general ledger accounts.
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Budget Branch (HCAJ23). (1) Provides leadership, consultation,
guidance, and advice on budgetary matters to CDC; (2) prepares
consolidated appropriation budget estimates including narrative
justifications; (3) conducts studies in budget planning to determine
proper relationship between program planning and acquisition of funds;
(4) develops criteria to be used in estimating program needs; (5)
conducts CDC-wide manpower management (including productivity
measurement) activities; (6) develops expenditure information for
preparation of quarterly and annual budgets; (7) designs and prepares
reports, tables, and analyses to demonstrate fiscal requirements; (8)
serves as the primary CDC focal point for planning, organizing, and
administering a range of activities for legislative issues related to
Congressional appropriation legislation matters; (9) summarizes
Congressional and legislative positions on national public health
program issues in order to establish impact on CDC budgetary
requirements; (10) reviews and analyzes new or amended appropriation
legislation or report language concerning public health programs,
health related research activities, and scientific research pertinent
to CDC's mission and responsibilities and prepares related issues
papers; (11) in coordination with CIOs, develops appropriation report
language related to budget formulation submissions; (12) develops
strategy and background documentation regarding appropriation
legislative issues and prepares related materials; (13) develops
appropriation legislative background materials for presentation to HHS,
Office of Management and Budget (OMB) and Congressional Appropriations
Committees; (14) assists the Director, FMO, as the CDC representative
at appropriations hearings; (15) responds to inquiries regarding
appropriation budget-related policy issues; and (16) develops training
strategies on legislative issues for the professional development of
staff.
Financial Systems Branch (HCAJ25). (1) Responsible for the
analysis, design, programming, implementation, enhancement and
documentation of automated accounting systems and subsystems for FMO;
(2) provides consultative services to systems implementers within CDC,
the Department and other Federal agencies on a broad range of issues
including policy, data integrity, systems integration and interfacing
issues as they relate to financial management systems; (3) provides
technical support and assistance to various committees, teams and users
in the integration with FMO financial systems and the access and
interpretation of financial system data; and (4) responsible for
hardware and software support for microcomputers and local area
network(s) within FMO.
Financial Services Branch (HCAJ26). (1) In conjunction with the
Financial Policy and Internal Quality Assurance Activity, develops and
implements policies and procedures for all accounts payable and
disbursement functions at CDC; (2) coordinates activities of the
Financial Services Branch with the FMO Director, FMO Accounting Branch,
FMO Budget Branch, FMO Financial Policy and Internal Quality Assurance
Activity, and FMO Financial Systems Branch; (3) coordinates the
development of new financial systems to automate accounts payable and
disbursement operations, and maintains and serves as the CDC focal
point on all existing automated payment and disbursement systems; (4)
reviews obligation documents and payment requests from a variety of
private sector and government sources to determine the validity and
legality of the requests, and provides electronic authorization to the
Department of the Treasury to issue checks or electronic funds
transfers for valid payment requests; (5) compiles and submits a
variety of cash management and travel reports required by the
Department of the Treasury and various other outside agencies; (6) acts
as liaison with the CIOs and outside customers to provide financial
information, resolve problems and provide training and advise on
payment, travel and disbursement issues; (7) serves as the CDC subject
matter expert on all financial matters dealing with international
travel, assignments and payments; and (8) analyzes internal reports to
provide management information on topics such as interest expenses,
workload, and various other performance indicators.
Cash Management and Quality Control Section (HCAJ262). (1) Overall
responsibility for policies, procedures, internal controls and systems
related to section payment and disbursement activities; (2) analyzes
and reconciles disbursements made for CDC by other Federal activities,
and insures that disbursements are consistent with Federal
Appropriations Law requirements, GAO policies, interagency elimination
entry requirements, and other governing regulations; (3) overall
responsibility for all financial matters dealing with international
travel, assignments and payments; (4) serves as the focal point at CDC
for vendor, employee and CIO payment and disbursement questions and
resolution of payment and disbursement problems; (5) acts as CDC
liaison on all payment issues related to the implementation of the
Government Purchase Card Program; (6) maintains contract advance
records and coordinates the recording and reconciling of subsidiary
records to general ledger advance accounts; (7) serves as the CDC focal
point for cashier and imprest fund issues; (8) analyzes year-end
unliquidated obligations for compliance with Federal Appropriations
Laws and the Economy Act, and recommends funding changes to CIO's; and
(9) prepares and reconciles all U.S. Treasury Department reports and
transmissions and serves as the primary point of contact for all U.S.
Treasury issues; (10) performs ongoing quality control reviews of
various payment and disbursement processes and systems in the Financial
Services Branch, including reviews to ensure compliance with the Prompt
Payment Act and to validate the legality, propriety and accounting
treatment of travel and non-travel payments at CDC, including reviews
of payments processed by the Cincinnati office; (11) identifies
recurring problems in payment processes and recommends corrective
actions or identifies required training to correct the deficiency; (12)
serves as the focal point for all Federal Income Tax issues for CDC
payments, reconciles tax withholding general ledger accounts, and
prepares all monthly, quarterly and annual reports to the Internal
Revenue Service; and (13) establishes local policy and procedures on
electronic payments and maintains the automated file containing vendor
payment address and banking information.
Payment and Travel Services Section (HCAJ263). (1) Develops and
implements policies and procedures related to payment processes and
systems and ensures appropriate internal controls are in place and
functioning to ensure the integrity and legality of CDC payments; (2)
analyzes and approves payment for all equipment, supplies, travel,
transportation and services procured by CDC, and ensures the validity,
legality and proper accounting treatment of expenditures processed
through the Accounts Payable module of the CDC Financial Management
System; (3) provides expert level guidance, oversight, and
interpretation of policies, laws, rules and regulations for the CIO's
on all aspects of travel procedures and policies at CDC, including the
use of the automated travel system, local travel,
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domestic and foreign temporary duty travel, and change of station
travel for civil service employees, foreign service employees,
commissioned officers, CDC fellows, etc.; (4) serves as the Subject
Matter Expert and focal point for the development of new financial
systems to automate accounts payable operations and serves as the focal
point for payment systems issues for CDC; (5) researches and analyzes
appropriations law issues at CDC and provides guidance consistent with
legal and regulatory guidelines; (6) compiles and submits a variety of
management and payment performance reports required by various outside
agencies; (7) analyzes various internal reports to provide management
information on topics such as interest expenses, workload, and various
other performance indicators; (8) coordinates all aspects of CDC's
Electronic Commerce Program in the Financial Services Branch; and (9)
analyzes a variety of accounting and travel system reports to ensure
that obligations are liquidated in a timely manner.
Dated: August 28, 2003.
William H. Gimson,
Chief Operating Officer, Centers for Disease Control and Prevention
(CDC).
[FR Doc. 03-22986 Filed 9-9-03; 8:45 am]
BILLING CODE 4160-18-M