[Federal Register: October 14, 2003 (Volume 68, Number 198)]
[Notices]
[Page 59168-59170]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14oc03-56]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Air Force is amending a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
In addition, a portion of the Preamble to the Air Force Compilation
of systems of records notices is being amended as identified below.
DATES: This proposed action will be effective without further notice on
November 13, 2003 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon,
Washington, DC 20330-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: October 6, 2003.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
* * * * *
United States Air Force
How Systems of Records Are Arranged
In the Air Force, records are grouped by subject series. Each
series has records about a specific activity or function to which a
subject title and number is given. Systems of records are grouped in
the same way. For example, a system of records on personnel security
clearances may be found in ``Security--31,'' and one about Judge
Advocate Personnel Records in ``Law--51''. These numbers are part of
the system identification, which precede the notices. They look like
this: F031 AF SF A or F051 AFJA C. The letter ``F'' means Air Force.
The first three digits (031 and 051) show that the records pertain to
Security and Law respectively. The letters that follow indicate to whom
the system applies and/or the Office of Primary Responsibility (OPR).
For example, in system F031 AF SF A, AF indicates that this is an Air
Force-wide system, with SF denoting Security Forces as the OPR. The
last alpha designation is for internal management control. In the
records system F051 AFJA C, (without a space between the AF and JA)
indicates this is a Judge Advocate General System and applies to the
office of The Judge Advocate General only.
A ``DoD'' in the identifier means that the Air Force system is a
DoD-wide system of records and applies to all DoD Components.
Using the Index Guide
The systems of records maintained by the Air Force are contained
within the subject series that are listed below.
This list identifies each series in the order in which it appears
in this issuance. Use the list to identify subject areas of interest.
Having done so, use the series number (for example 031 for Security) to
locate the systems of records grouping in which you are interested.
System Identification Series--Subject Series
Flying Operations--011
Operations--010
Maintenance--021
Supply--023
Transportation--024
Security--031
Civil Engineering--032
Communications and Information--033
Services--034
Public Affairs--035
Personnel--036
Manpower and Organization--038
Medical--044
Law--051
Chaplain--052
Scientific/Research Development--061
[[Page 59169]]
Financial Management--065
Special Investigations--071
Command Policy--090
Safety--091
* * * * *
F031 AF SP E
System name:
Security Forces Management Information System (SFMIS) (August 29,
2003, 68 FR 51998).
Changes:
System identifier:
Delete entry and replace with `F031 AF SF B'.
* * * * *
Retention and disposal:
Delete entry and replace with `Destroy offenses reportable under
Brady, Lautenberg, or involving sex offender registration 99 years
after entry into the SFMIS database; Class A offenses and military
offenses of confinement of more than 1 year or death is adjudged by
court-martial 5 years from entry into database or term of confinement
whichever is later; Class B offenses 3 years after entry into database
or term of confinement, whichever is later; military offenses other
than those disposed of by Article 15/Administrative Sanction 3 years
after entry into database; offenses disposed of by Article 15/
Adminstrative Sanction 6 months after entry into database; and records
on acquittals, set aside actions and unfounded allegations immediately
after action is completed.'
* * * * *
F031 AF SF B
System name:
Security Forces Management Information System (SFMIS).
System location:
DISA MegaCenter, Building 857, 401 E. Drive, Maxwell Air Force
Base-Gunter Annex, AL 36114-3001; security forces units at all levels
can access the system.
Categories of individuals covered by the system:
Individuals involved in incidents and accidents occurring on Air
Force (AF) installations, or reportable incidents occurring off base,
including all active duty military personnel, reserve and guard; DoD
civilians and other civilians; and retirees, who may be victims,
witnesses, complainants, offenders, suspects, drivers; individuals who
have had tickets issued on base, or had their license suspended or
revoked; those persons barred from the installation; and persons
possessing a licensed firearm.
Categories of records in the system:
Data on individuals (victims, witnesses, complainants, offenders,
suspects, and drivers) involved in incidents may include, but is not
limited to, name; Social Security Number; date of birth; place of
birth; home address and phone; alias; race; ethnicity; sex; marital
status; identifying marks (tattoos, scars, etc.); height; weight; eye
and hair color; date, location, nature and details of the incident/
offense to include whether alcohol, drugs and/or weapons were involved;
driver's license information; tickets issued; vehicle information;
suspension/revocation or barment records; whether bias against any
particular group was involved; if offense involved sexual harassment;
actions taken by military commanders (e.g., administrative and/or non-
judicial measures, to include sanctions imposed); referral actions;
court-martial results and punishments imposed; confinement information,
to include location of correctional facility, gang/cult affiliation if
applicable; and release/parole/clemency eligibility dates.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; DoD Directive 7730.47,
Defense Incident Based Reporting System (DIBRS); Air Force Instruction
31-203, Security Forces Management Information System; 18 U.S.C. 922
note, Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note,
Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Victims
Rights and Restitution Act of 1990; and E.O. 9397 (SSN).
Purpose(s):
Serves as a repository of criminal and specified other non-criminal
incidents used to satisfy statutory and regulatory reporting
requirements, specifically to provide crime statistics required by the
Department of Justice (DoJ) under the Uniform Federal Crime Reporting
Act; to provide personal information required by the DoJ under the
Brady Handgun Violence Prevention Act; and statistical information
required by DoD under the Victim's Rights and Restitution Act; and to
enhance AF's capability to analyze trends and to respond to executive,
legislative, and oversight requests for statistical crime data relating
to criminal and other high-interest incidents.
Security Forces commanders will use criminal/statistical data for
local law enforcement purposes. The system generates reports for use by
the Air Force Security Forces at all levels of command, provides
security forces commanders the ability to view criminal statistics and
apply whatever actions are necessary for enforcement.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Justice for criminal reporting purposes and as
required by the Brady Handgun Violence Prevention Act.
To courts and state, local, and foreign law enforcement agencies
for valid judicial proceedings.
To victims and witnesses to comply with the Victim and Witness
Assistance Program, the Sexual Assault Prevention and Response Program,
and the Victims' Rights and Restitution Act of 1990.
The DoD ``Blanket Routine Uses'' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained on computers and computer output products; some paper
reports are generated.
Retrievability:
Records are retrieved by name or Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties, and by
authorized personnel who are properly screened and cleared for need-to-
know. Records are stored in computer storage devices which are
protected by computer system software.
Retention and disposal:
Destroy offenses reportable under Brady, Lautenberg, or involving
sex offender registration 99 years after entry into the SFMIS database;
Class A offenses and military offenses of confinement of more than 1
year or death is adjudged by court-martial 5 years from entry into
database or term of confinement whichever is later; Class B offenses 3
years after entry into database or term of confinement, whichever is
later; military offenses other than those disposed of by Article
[[Page 59170]]
15/Administrative Sanction 3 years after entry into database; offenses
disposed of by Article 15/Adminstrative Sanction 6 months after entry
into database; and records on acquittals, set aside actions and
unfounded allegations immediately after action is completed.
System manager(s) and address:
Reports and Analysis Program Manager, Police Services Branch,
Headquarters Air Force Security Forces Center (HQ AFSFC/SFOP), 1517
Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.
Notification procedure:
Individuals seeking to access records about themselves contained in
the system should address written requests to their servicing Security
Forces Administrative Reports Section (SFAR) or visit the system
manager at HQ Air Force Security Forces Center, Police Services Branch
(HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force
Base, TX 78236-0119.
Individuals must identify themselves by full name, rank, home
address, Social Security Number and present a military ID, valid
driver's license, or some other form of identification when appearing
in person.
Record access procedures:
Individuals seeking to access records about themselves contained in
the system should address written requests to their servicing Security
Forces Administrative Reports Section (SFAR) or visit the system
manager at HQ Air Force Security Forces Center, Police Services Branch
(HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force
Base, TX 78236-0119.
Individuals must identify themselves by full name, rank, home
address, and Social Security Number.
Contesting records procedures:
The Air Force rules for accessing records, for contesting contents
and appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Record source categories:
Information obtained from individuals; DoD and civilian law
enforcement authorities, security flight personnel, desk sergeants,
operations personnel, staff judge advocates, courts-martial,
correctional institutions and facilities, and administrative reports
branch personnel.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency, which performs as its principle function any activity
pertaining to the enforcement of criminal laws.
An exemption rule for this exemption has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 806b. For additional information
contact the system manager.
[FR Doc. 03-25853 Filed 10-10-03; 8:45 am]
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