[Federal Register: November 18, 2003 (Volume 68, Number 222)]
[Notices]
[Page 65045-65047]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18no03-52]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is amending two systems of records
notices in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
December 18, 2003, unless comments are received which result in a
contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy Act
Office, U.S. Army Records Management and Declassification Agency, Attn:
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: November 7, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0001a TAPC
System name:
Office Visitor/Commercial Solicitor Files (February 22, 1993, 58 FR
10002).
Changes:
System identifier:
Delete entry and replace with `A0001a U.S. AHRC'.
* * * * *
Categories of records in the system:
Add to entry `Social Security Number' and `and the results of a law
enforcement records check.'
* * * * *
A0001a US AHRC
System name:
Office Visitor/Commercial Solicitor Files.
System location:
Segments may be maintained at Headquarters, Department of the Army,
staff, field operating agencies, commands, installations, and
activities. Official mailing addresses are published as an appendix to
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
Visitors to Army installations/activities and/or commercial
solicitors who represent an individual, firm, corporation, academic
institution, or other enterprise involved in official or business
transactions with the Department of the Army and/or its elements.
Categories of records in the system:
Individual's name, Social Security Number, name and address of firm
represented, person/office visited, purpose of visit, status of
individual as regards past or present affiliation with the Department
of Defense, and the results of a law enforcement records check.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army, Army Regulation 210,
Commercial
[[Page 65046]]
Solicitation on Army Installations; and E.O. 9397 (SSN).
Purpose(s):
To provide information to officials of the Army responsible for
monitoring/controlling visitor's/solicitor's status and determining
purpose of visit so as to preclude conflict of interest.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By name of visitor/solicitor.
Safeguards:
Records are maintained in file cabinets with access limited to
officials having need therefore.
Retention and disposal:
Retained for one year after which records are destroyed.
System manager(s) and address:
Commander, United States Army Human Resources Command, 200 Stovall
Street, Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
commander/supervisor maintaining the information. Official mailing
addresses are published as an appendix to the Army's compilation of
systems of records notices.
Individual should provide the full name and other information
verifiable from the record itself.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the commander/
supervisor maintaining the information. Official mailing addresses are
published as an appendix to the Army's compilation of systems of
records notices.
Individual should provide the full name and other information
verifiable from the record itself.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
A0601-222 USMEPCOM
System name:
Armed Services Military Accession Testing (September 8, 2003, 68 FR
52908).
Changes:
* * * * *
Categories of records in the system:
Add to the end of the entry `and test scores'.
* * * * *
Purpose(s):
Add a new sentence to the entry `The data is used on a continuing
basis for the purpose of regeneration of scores and reclassification,
score quality evaluation, and miscellaneous research activities.'
* * * * *
A0601-222 USMEPCOM
System name:
Armed Services Military Accession Testing.
System location:
U.S. Military Entrance Processing Command, 2834 Green Bay Road,
North Chicago, IL 60064-3094.
Categories of individuals covered by the system:
Individuals who have been administered a version of the Armed
Services Vocational Aptitude Battery (ASVAB), to include those who
subsequently enlisted and those who did not. This applies to high
school, college, National Civilian Community Corps, and vocational
students who have participated in the DoD Student Testing Program
(STP), as well as civilian applicants to the military services and
active duty Service members.
Categories of records in the system:
Individual's name, Social Security Number, address, telephone
number, date of birth, sex, ethnic group identification, educational
grade, rank, booklet number of ASVAB test, individual's plans after
graduation, and individual item responses to ASVAB subtests, and test
scores.
Authority for maintenance of the system:
10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; 10 U.S.C. 3013, Secretary of the Army; Army
Regulation 601-222, Armed Services Military Personnel Accession Testing
Programs; and E.O. 9397 (SSN).
Purpose(s):
To establish eligibility for enlistment; verify enlistment and
placement scores; verify retest eligibility; and provide aptitude test
scores as an element of career guidance to participants in the DoD
Student Testing Program. The data is also used for research, marketing
evaluation, assessment of manpower trends and characteristics; and
related statistical studies and reports. The data is used on a
continuing basis for the purpose of regeneration of scores and
reclassification, score quality evaluation, and miscellaneous research
activities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of systems
of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer magnetic tapes and electronic storage media.
Retrievability:
By individual's name and Social Security Number.
Safeguards:
Access to records is restricted to authorized personnel having an
official need-to-know. Automated data systems are protected by user
identification and manual controls.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration has approved the disposition, treat records as
permanent).
[[Page 65047]]
System manager(s) and address:
Commander, U.S. Military Entrance Processing Command, 2834 Green
Bay Road, North Chicago, IL 60064-3094.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Military Entrance Processing Command, 2834 Green
Bay Road, North Chicago, IL 60064-3094.
Individual should provide his/her full name, Social Security
Number, date tested, address at the time of testing, and signature.
Record access procedures:
Individuals seeking access to information about them contained in
this system should address written inquiries to the Commander, U.S.
Military Entrance Processing Command, 2834 Green Bay Road, North
Chicago, IL 60064-3094.
Individual should provide his/her full name, Social Security
Number, date tested, address at the time of testing, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual and ASVAB tests.
Exemptions claimed for the system:
Testing or examination material used solely to determine individual
qualifications for appointment or promotion in the Federal service may
be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would
compromise the objectivity or fairness of the test or examination
process.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.
[FR Doc. 03-28702 Filed 11-17-03; 8:45 am]
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