[Federal Register: March 6, 2003 (Volume 68, Number 44)]
[Notices]
[Page 10706-10707]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06mr03-43]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Department of the Army is amending a system of records
notices in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 7, 2003 unless comments are received which result in a contrary
determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy Act
Office, U.S. Army Records Management and Declassification Agency, Attn:
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137
/ DSN 656-7137.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: February 28, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0870-5 DAMH
System name:
Army History Files (June 12, 2002, 67 FR 40280).
Changes:
* * * * *
System location:
Replace the current `22 Ashburn Drive' address with `U.S. Army
Heritage and Education Center, 22 Ashburn Drive, Carlisle, PA 17013-
5008.'
* * * * *
System manager(s) and address:
Delete second address and replace with `Director, U.S. Army
Heritage and Education Center, 22 Ashburn Drive, Carlisle, PA 17013-
5008.'
* * * * *
A0870-5 DAMH
System name:
Army History Files.
System location:
U.S. Army Center of Military History, Headquarters, Department of
the Army, Washington, DC 20310-0200. Decentralized segments exist at
historical offices at Headquarters, Department of the Army and field
operating agencies, major commands, and the U.S. Army Military
Historical Research Collection, Carlisle Barracks, PA 17013-5000; U.S.
Army Center of Military History, 103 3rd Street, Fort McNair
Washington, DC 20318-5058; U.S. Army Heritage and Education Center, 22
Ashburn Drive, Carlisle, PA 17013-5008. Official mailing addresses are
published as an appendix to the Army's compilation of systems of
records notices.
Categories of individuals covered by the system:
Military and civilian personnel associated with the Army;
individuals who offer historically significant items or gifts of money
to the Army Museum System; and individuals who respond to the Army's
Vietnam War Era Service Survey Questionnaire.
Categories of records in the system:
Biographical resumes and personal working files of U.S. Army
personnel; personal papers donated by individuals for historical
research; photographs of Army personages; requests for historical
documents regarding U.S. Army activities and responses thereto; copy of
donor's proffer of gift agreement and correspondence with donor
regarding status and/or location of donation(s).
Questionnaires and associated historical items received by the U.S.
Army Military History Institute under its Veteran Survey Program.
Associated historical items may include, but not limited to,
audiotapes, books, camp/unit newspapers, diaries, documents, films,
memoirs, and artifacts.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 870-5,
Military History: Responsibilities, Policies and Procedures; and 16
U.S.C. 470, National Historic Preservation Act.
Purpose(s):
To provide a record of donations and contributions of historical
property to U.S. Army Museums and historical holdings; to enable Army
museums and historical holdings to provide upon request by the donor or
donor's heirs, information concerning the status/location of his/her
donation; to enable the Army to establish title to the property.
Vietnam War Era Service Survey Questionnaires will be used to
document recollections and opinions of veterans for historical studies
of the U.S. Army.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: In addition to those
disclosures generally
[[Page 10707]]
permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information from this system may be disclosed to a municipal
corporation, a soldier's monument association, a State museum, an
incorporated museum or exhibition operated and maintained for
educational purposes only, a post of the Veterans of Foreign Wars or
the American Legion, or other Federal museums upon donation or transfer
of the historical property to one of those organizations.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper records in file folders, photographs, and on electronic
media. Artifacts will be stored in a secure area.
Retrievability:
By individual's name.
Safeguards:
Records are maintained in secured areas accessible only to persons
having need therefore in the performance of official duties.
Retention and disposal:
Permanent. Some historical material and photographs are retired to
the Washington National Records Center when no longer needed; other
such material is transferred to the Military History Research
Collection at Carlisle Barracks, PA for preservation. Inquiries about
historical events or persons, and responses thereto, are destroyed when
no longer needed.
System manager(s) and address:
Chief, U.S. Army Center of Military History, 103 3rd Street, Fort
McNair, Washington, DC 20318-5058.
Director, U.S. Army Heritage and Education Center, 22 Ashburn
Drive, Carlisle, PA 17013-5008.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the U.S. Army Center of Military History, 103 3rd Street, Fort
McNair, Washington, DC 20318-5058.
Individual should provide their full name, address and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the U.S.
Army Center of Military History, 103 3rd Street, Fort McNair
Washington, DC 20318-5058.
Individual should provide their full name, address and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, his/her Army record, official Army documents,
public records.
Exemptions claimed for the system:
None.
[FR Doc. 03-5266 Filed 3-5-03; 8:45 am]
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