[Federal Register: March 6, 2003 (Volume 68, Number 44)]
[Notices]
[Page 10704-10705]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06mr03-41]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to add a record system.
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SUMMARY: The Department of the Air Force proposes to add a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on April 7, 2003 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force FOIA/Privacy Manager, AF-CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne P. Rollins at (703) 601-
4043.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on February 25, 2003, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal
[[Page 10705]]
Agency Responsibilities for Maintaining Records About Individuals,''
dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: February 28, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF SAFPA D
System name:
Your Guardians of Freedom User Database.
System location:
Doe Anderson Interactive, 620 W. Main Street, Louisville, KY 40202-
2933.
Subsystems of the main system may be located at the Public Affairs
Offices at Air Force Bases, Air National Guard or Air Force Reserve or
similar installations to which an individual is assigned.
Categories of individuals covered by the system:
Air Force personnel, Air Force Reserve Command personnel, and Air
National Guard personnel who voluntarily submit information into the
system.
Categories of records in the system:
Information in the system includes, but is not limited to, to name,
current grade, marital status, local address, name and address of
spouse, parents or guardians, photographs, name and address of civilian
employer.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).
Purpose(s):
To provide an outreach program for commanders to communicate with
families, civilian employers, educators, news media, and political and
community leaders about the extensive role of airmen in the war on
terrorism.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To civilian employers of Air Reserve Component personnel for
purposes of providing information regarding employer and employee
rights, benefits, and obligations under the Uniformed Services
Employment and Reemployment Rights Act; to accord appropriate public
recognition to the employer for his or her support of Air Force
programs and employee participation therein; and to provide information
regarding Air Force and Air Reserve Component issues, plans, and
operations and/or the involvement of employees in such activities.
To family members, political and community leaders, and the news
media for purposes of providing information regarding Air Force and Air
Reserve Component issues, plans, and operations and/or the involvement
of Air Force personnel, active or reserve, in such activities.
The DoD Blanket Routine Uses' that appear at the beginning of the
Air Force's compilation of systems of records apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Maintained on computers and computer output products.
Retrievability:
Retrieved by individual's name, unit and address.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties, and by
authorized personnel who are properly screened and cleared for need-to-
know. Records in computer storage devices are protected by computer
system software.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration disposition is approved, treat records as permanent).
System manager(s) and address:
Director, Your Guardians of Freedom, Office of the Secretary of the
Air Force, Public Affairs, SAF/PA, 1690 AF Pentagon, Washington, DC
20330-1690.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should use the web-based login
screen to contact system administrators by e-mail, or should address
written requests to Your Guardians of Freedom, SAF/PA, 1690 AF
Pentagon, Washington, DC 20330-1690.
Inquiries about a subsystem should be addressed to the Public
Affairs Officer at the base or installation of the individual's
assignment. Official mailing addresses are published as an appendix to
the Air Force's compilation of systems of records.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should log into the system using the username
and password they received when they initially registered. The web-
based login screen provides information to retrieve forgotten
passwords.
Individuals can also address written inquiries to Your Guardians of
Freedom, SAF/PA, 1690 AF Pentagon, Washington, DC 20330-1690, or the
installation Public Affairs Officer. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records.
Contesting record procedures:
Individuals may log into the system using the username and password
they received when they initially registered and alter the information
about them contained in the system.
Otherwise, the Air Force rules for accessing records and contesting
contents and appealing initial determinations are published in Air
Force Instruction 37-132, 32 CFR part 806b, or may be obtained from the
system manager.
Record source categories:
Information is obtained from the individual.
Exemptions claimed for the system:
None.
[FR Doc. 03-5268 Filed 3-5-03; 8:45 am]
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