[Federal Register: May 11, 2004 (Volume 69, Number 91)]
[Notices]
[Page 26080-26081]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr11my04-69]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is proposing to amend a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
June 10, 2004, unless comments are received which result in a contrary
determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy Act
Office, 7701 Telegraph Road, Alexandria, VA 22315-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6504.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: May 5, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-101 AHRC
System name:
Military and Civilian Out-Processing Files (January 6, 2004, 69 FR
790).
Changes:
* * * * *
Retention and disposal:
Replace second paragraph with `Information listed in the out-
processing master file and out-processing outputs files are maintained
until no longer needed for conducting official business, but no longer
than 6 years, and are then destroyed.'
* * * * *
[[Page 26081]]
A0600-8-101 AHRC
System name:
Military and Civilian Out-Processing Files.
System location:
Administrative offices and Army Staff agencies, field operating
commands, installations and/or activities Army wide. Official Mailing
addresses are published as an appendix to the Army's compilation of
record systems notices.
Categories of individuals covered by the system:
All Army active duty, National Guard, Army Reserve and Department
of the Army civilian personnel'
Categories of records in the system:
Installation and Unit Clearance Records, Reassignment Records
Checklist, copy of receipts or documents evidencing payment of
telephone bills, return of material held on memorandum receipt and
other supporting clearance matters and materials.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-101,
Personnel (In- and Out- and Mobilization Processing); and E.O. 9397
(SSN).
Purpose(s):
To verify that an individual has obtained clearance from the Army
staff agency or installation's facilities and has accomplished his/her
personal and official obligations.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By Social Security Number and Surname of departing individual.
Safeguards:
Information is assessed only be designated persons having official
need therefore.
Retention and disposal:
Information concerning clearance procedures for departing soldiers,
included are clearance certificates, checklists, and related
information are maintained for one year then destroyed.
Information listed in the out-processing master file and out-
processing output files are maintained until no longer needed for
conducting official business, but no longer than 6 years, and are then
destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Out-Processing
Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332-
0474.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the administrative office of the installation/activity to which the
individual had been assigned.
Individual should provide the full name, Social Security Number,
departure date, location of last employing office, and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
administrative office of the installation/activity to which the
individual had been assigned.
Individual should provide the full name, Social Security Number,
departure date, location of last employing office, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual and Army records and reports.
Exemptions claimed for the system:
None.
[FR Doc. 04-10598 Filed 5-10-04; 8:45 am]
BILLING CODE 5001-06-M