[Federal Register: May 13, 2004 (Volume 69, Number 93)]
[Notices]
[Page 26557-26558]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13my04-36]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Office of the Secretary is amending one system of records
notice in its inventory of records systems subject to the Privacy Act
of 1974, as amended (5 U.S.C. 552a).
DATES: The changes will be effective on June 14, 2004 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722,
extension 110.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific amendments to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: May 7, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSMC 06
System name:
Defense Systems Management College (DSMC) Mailing Lists (February
2, 1993, 58 FR 10227).
Changes:
System identifier:
Delete entry and replace with ``DAU 06''.
System name:
Delete entry and replace with ``Defense Acquisition University
Mailing Lists''.
System location:
Replace second paragraph with ``Hard copy back up files (letter and
card requests) are located in DAU Press, Defense Acquisition
University, Building 206, Fort Belvoir, VA 22060-5565.''
Categories of Individuals Covered by the System:
Within entry, replace ``Defense Systems Management College'' and
``DSMC'' with ``DAU''.
Categories of records in the system:
Within entry, replace ``DSMC'' with ``DAU''.
Authority for the maintenance of the system:
Delete entry and replace with ``10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness and Department of Defense Directive
5160.57, Defense Acquisition University.''
Purpose(s):
Delete entry and replace with ``Data is used by DAU to provide a
mailing list for the distribution of Defense Acquisition, Technology,
and Logistics `Acquisition Review Quarterly', surveys, and graduate
registers.''
* * * * *
Storage:
Delete entry and replace with ``Primary file is computer database.
Hard copy back-up files are paper records in locked file cabinets.''
* * * * *
Retention and disposal:
Delete entry and replace with ``The information (database entries)
that constitute the Defense Acquisition University mailing lists are
updated on a daily basis as new subscriptions and cancellations come in
and as publications are returned for insufficient or undeliverable
addresses. The DAU Press collects these changes and forwards them to
Actionmail Company as least twice monthly. To further ensure the
subscription databases are current the DAU Press, in conjunction with
Actionmail, purges each mailing list as new subscriptions and
cancellations are received. Destroy or correct individual records when
revised or cancelled.''
* * * * *
DAU 06
System name:
Defense Acquisition University Mailing Lists.
System location:
Primary location: Actionmail Company, 4825 Beech Place, Temple
Hills, MD 20748-2030.
Hard copy back up files (letter and card requests) are located in
DAU Press, Defense Acquisition University, Building 206, Fort Belvoir,
VA 22060-5565.
[[Page 26558]]
Categories of individuals covered by the system:
Former Defense Acquisition University (DAU) students; members of
the DAU Policy Guidance Council and Board of Visitors; program managers
associated with defense and other government acquisition programs; key
acquisition managers throughout the U.S. government; former staff and
faculty members, and other individuals who request they be included in
the system. Except for program management course graduates, everyone in
the system is there by request.
Categories of records in the system:
File contains name, class at DAU, job code, mailing address, rank
or grade, position title and affiliation.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness and DoD Directive 5160.57, Defense Acquisition University.
Purpose(s)
Data is used by DAU to provide a mailing list for the distribution
of Defense Acquisition, Technology, and Logistics ``Acquisition Review
Quarterly'', surveys, and graduate registers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Actionmail Company for the purpose of operating and
maintaining the DAU Mailing List system.
The DoD ``Blanket Routine Uses'' set forth at the beginning of
OSD's compilation of systems of records notices applies to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Primary file is computer database. Hard copy back-up files are
paper records in locked file cabinets.
Retrievability:
Files are retrievable by name, class, data base code, and zip code.
Safeguards:
Primary location is a controlled access area. Back-up file storage
is in a building, which is locked during non-business hours and is
located on a military installation.
Retention and disposal:
The information (database entries) that constitute the Defense
Acquisition University mailing lists are updated on a daily basis as
new subscriptions and cancellations come in and as publications are
returned for insufficient or undeliverable addresses. The DAU collects
these changes and forwards them to Actionmail Company as least twice
monthly. To further ensure the subscription databases are current the
DAU Press, in conjunction with Actionmail, purges each mailing list as
new subscriptions and cancellations are received. Destroy or correct
individual records when revised or canceled.
System manager(s) and address:
Director, DAU Press, Defense Acquisition University, Building 206,
Fort Belvoir, VA 22060-5565.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, DAU Press, Defense Acquisition University, Building
206, Fort Belvoir, VA 22060-5565.
Record access procedures:
Individuals seeking to access information about themselves
contained in this system should address written inquiries to the
Director, DAU Press, Defense Acquisition University, Building 206, Fort
Belvoir, VA 22060-5565.
Written requests for information should contain the full name of
the individual and current address.
For personal visits, the individual must provide acceptable
identification, such as a military or other ID card or driver's
license.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Information is provided by the individual, employer, staff and
faculty of DAU, each DoD Component, and the Office of Personnel
Management (including their automated personnel systems).
Exemptions claimed for the system:
None.
[FR Doc. 04-10828 Filed 5-12-04; 8:45 am]
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