[Federal Register: August 23, 2004 (Volume 69, Number 162)]
[Notices]
[Page 51813-51814]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23au04-28]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
The Office of the Secretary is proposing to alter the existing
system of records to add a new category of individuals covered, i.e.,
Joint Staff Officials.
DATES: The changes will be effective on September 22, 2004, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722,
extension 110.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on August 13, 2004,
to the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: August 17, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P48
System name:
Biographies of OSD and WHS Officials (May 11, 2004, 69 FR 26079).
Changes:
* * * * *
System name:
Add `JS' to entry.
* * * * *
Categories of individuals covered by the system:
Add `and the Joint Staff (JS)' to entry.
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `10 U.S.C. 131, Office of the
Secretary of Defense; 10 U.S.C. 192, Defense Agencies and Department of
Defense Field Activities: oversight by the Secretary of Defense; and 10
U.S.C., Chapter 5, Chiefs of Staff'.
* * * * *
[[Page 51814]]
DWHS P48
System name:
Biographies of OSD, WHS, and JS Officials.
System location:
Office of the Secretary of Defense, Chief Information Office, ATTN:
Biographies of OSD, WHS, and JS Officials, 1950 Defense Pentagon, Room
BG849, Washington, DC 20301-1950.
Categories of individuals covered by the system:
Military and civilian personnel currently occupying professional
positions within the offices of the Office of the Secretary of Defense
(OSD), Washington Headquarters Services (WHS), and the Joint Staff
(JS). A professional position is one occupied by a civilian in the
grade of GS 13 and above or a military officer in the grade of major/
lieutenant commander and above; employees in developmental programs
such as Presidential Management Interns and Defense Fellows; and
employees from other organizations serving as detailees and serving
under intergovernmental personnel act agreements who are integrated
within the OSD, WHS, and JS workforce.
Categories of records in the system:
Basic biographical information on individual OSD, WHS, and JS staff
to include full name of the individual; rank/grade; title;
organization/office; current assignments within OSD, WHS, and JS
(starting with present and working backwards to cover all periods of
assignment within OSD, WHS, and JS) past experiences (a brief history
of other related past experiences); and education (optional). A
photograph of the individual is optional.
Authority for maintenance of the system:
10 U.S.C. 131, Office of the Secretary of Defense and 10 U.S.C.
192, Defense Agencies and Department of Defense Field Activities:
oversight by the Secretary of Defense; and 10 U.S.C., Chapter 5, Joint
Chiefs of Staff.
Purpose(s):
To provide the Secretary and Deputy Secretary of Defense, as well
as the OSD Principal Staff Assistants (PSA), the Directors, Washington
Headquarters Services and the Joint Staff with immediate access to
biographical information on the OSD, WHS, and JS staff personnel. PSAs
and the Directors of WHS and JS will only have access to those
biographies for personnel who are employed, assigned, or detailed to
their respective offices.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of OSD's
compilation of systems of records notices applies to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored on electronic media.
Retrievability:
Retrieved alphabetically by the individual's full name.
Safeguards:
Records are maintained in a secure, limited access or monitored
area. Physical entry by unauthorized persons is restricted by the use
of locks, guards, or administrative procedures. Access to personal
information is limited to those who require the records to perform
their official duties. All personnel whose official duties require
access to the information are trained in the proper safeguarding and
use of the information.
Retention and disposal:
Records are deleted when the individual concerned departs the OSD,
WHS, or JS staff.
System manager(s) and address:
Chief, Personnel Systems and Evaluation Division, Washington
Headquarters Services, Human Resources Directorate, ATTN: Biographies
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124,
Arlington, VA 22202-3903.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Chief, Personnel Systems and Evaluation Division, Washington
Headquarters Services, Human Resources Directorate, ATTN: Biographies
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124,
Arlington, VA 22202-3903.
Requests for information should contain individual's full name.
Records access procedures:
Individuals seeking to access information about themselves
contained in this system of records should address written inquiries to
the Chief, Personnel Systems and Evaluation Division, Washington
Headquarters Services, Human Resources Directorate, ATTN: Biographies
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124,
Arlington, VA 22202-3903.
Requests for information should contain individual's full name.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
The source of record is from the individuals concerned.
Exemptions claimed for the system:
None.
[FR Doc. 04-19183 Filed 8-20-04; 8:45 am]
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