[Federal Register Volume 69, Number 191 (Monday, October 4, 2004)]
[Notices]
[Pages 59279-59281]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-22230]
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OVERSEAS PRIVATE INVESTMENT CORPORATION
Privacy Act of 1974, as Amended; System of Records Notice
AGENCY: Overseas Private Investment Corporation.
ACTION: Notice to add new Privacy Act system of records.
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SUMMARY: The Overseas Private Investment Corporation (OPIC) is giving
notice that it proposes to add a new system of records, Staff Central
(OPIC-4), to its existing inventory of systems subject to the privacy
Act of 1974 (5 U.S.C. 552a), as amended. This system of records
incorporates and replaces OPIC-4, Employee Exit Forms, which OPIC is
deleting from its inventory of systems of records. Staff Central is an
electronic workflow and information tracking system employed in
connection with the administration and handling of OPIC personnel. The
system automates administrative tasks associated with the processing of
new employees, moving personnel between offices, and processing
employees through OPIC's employment exit procedures. Staff Central also
transfers staff in formation to various directories and applications,
and provides a central location for other OPIC systems to link to and
pull information from as needed.
DATES: The new system will be effective without further notice on
November 15, 2004, unless comments on or before the date cause a
contrary decision.
ADDRESSES: Written comments may be addressed and mailed or hand-
delivered to Christopher Astriab, Overseas Private Investment
Corporation, 1100 New York Avenue, NW., Washington, DC 20527. Faxes may
be sent to Christopher Astriab at (202) 842-8413. Submit electronic
comments to [email protected]. If changes are made based on OPIC's review
of comments received, a new final notice will be published.
FOR FURTHER INFORMATION CONTACT: Christopher Astriab, Overseas Private
Investment Corporation, 1100 New York Avenue, NW., Washington, DC
20527, telephone (202) 336-8633.
[[Page 59280]]
SUPPLEMENTARY INFORMATION: OPIC last published a comprehensive set of
Privacy Act system notices in the Federal Register on July 9, 1999 (64
FR 37152). OPIC published one additional system, OPIC-21, in the
Federal Register on December 9, 1999 (64 FR 69033). OPIC is proposing
to replace one of its existing systems of record, OPIC-4, Employee Exit
Forms, with a new system of records, OPIC-4 Staff Central. OPIC's
employee exit process is incorporated into Staff Central.
Section 552a(e)(4) and (11) of Title 5, United States Code,
provides that the public be afforded a 30-day period in which to
comment on this addition to OPIC's existing record systems.
Additionally, a copy of this notice has been submitted to the Chair of
the Committee on Government Reform and Oversight of the House of
Representatives, the Chair of the Committee on Governmental Affairs of
the Senate, and the Office of Management and Budget, pursuant to 5
U.S.C. 552a(r).
Staff Central, an electronic workflow and information tracking
system, enables OPIC to automate the processes associated with the
administration and handling of OPIC personnel. This includes such tasks
as processing new employees, moving personnel between offices, and
processing employees through OPIC's employment exit procedures. Staff
Central also transfers staff information to various directories and
applications, and provides a central location for other OPIC systems to
link to and pull information from as needed. The system cross-
references, indexes, and tracks a number of administrative work
processes in a centralized, paper-less environment. Records maintained
in Staff Central are primarily accessed by employee name. In addition,
records may be accessed by reference to any information entered into
the system, including address, phone number, certification in CPR, etc.
OPIC-4
System name:
Staff Central
Security classification:
Sensitive But Unclassified
System location:
Overseas Private Investment Corporation, 1100 New York Avenue, NW.,
Washington, DC 20527.
Categories of individuals covered by the system:
Current and former employees of the Corporation (including personal
services contractors) and industrial contractors.
Categories of records in the system:
(1) Security records, including records indicating level of
building and network access, security badge number, and security
clearance level and adjudication date; (ii) emergency contract
information records, including home address, phone number and e-mail,
emergency contact person information, and information on the
individual's home computer operating system, home Internet access, and
whether they possess first-aid or CPR certification; and (iii) employee
exit process records, including signatures and date stamps reflecting
whether department employees have been debriefed on the government's
classified information program, the Corporation's security program, and
the Corporation's records policies and procedures; have been advised if
and fully understand provisions on post employment conflicts of
interest; and certifying that all required clearances for release of
the employee's final pay check have been obtained. Authority for
maintenance of the system: General authority for agency records
management is provided by 5 U.S.C. 301, Departmental Regulations, and
44 U.S.C. 3101, Records Management by Agency Heads. Additional
authority to maintain security records is provided by 5 U.S.C. 3301,
Examination, Selection and Placement, E.O. 10450, Clearance for Federal
Employment, April 17, 1953, as amended; E.O. 12968, Access to
Classified Information, August 4, 1995. Additional authority to
maintain emergency contact information records is provided by Federal
Preparedness Circular 65, Federal Executive Branch Continuity of
Operations (COOP), July 26, 1999; E.O. 12656, Assignment of Emergency
Preparedness Responsibilities, November 18, 1988, as amended; and
Presidential Decision Directive 67, Enduring Constitutional Government
and Continuity of Government Operations, October 21, 1998. Additional
authority to maintain employee exit process records is provided by E.O.
12958, Classified National Security Information, April 17, 1995; 32 CFR
2003.20, Classified Information Non-Disclosure Agreement: SF-312; 5 CFR
part 2637, Regulations Concerning Post Employment Conflicts of
Interest; and Pub. L. l104-134, Debt Collection Improvement Act of
1996.
Purpose(s):
These records are used (i) as an easy-reference record to determine
the suitability and/or eligibility of employees and contractors for
access to facilities, information systems, and classified information;
(iii) to account for and/or communicate with employees and contractors
or their designees in the event of an emergency or disaster; (iii) to
process existing employees and contractors when their tenure with OPIC
ends; and (iv) to maintain a record of all debriefings and completed
exit procedures for former employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses.
Security records are used (i) by OPIC human resources and security
managers to check the status, level, and date received of security
clearances, and (ii) by OPIC departmental security officers to confirm
that employees who require access to classified information have the
appropriate level of security clearance. Emergency contact information
records are used (i) by OPIC human resources and security managers to
notify an employee's designee of an emergency that affects the employee
or to account for an employee's whereabouts, especially in the event of
a disaster; (ii) by OPIC human resources managers to communicate with
an employee's designee regarding survivor benefits or other benefits or
employment information in the event an employee becomes incapacitated
or dies; and (iii) by OPIC security managers for emergency management
or continuity of operations purposes. Employee exist process records
are used by OPIC agency managers (i) to verify that all departing
employees have completed the checkout process and returned government
property to OPIC, (ii) to ensure the security of OPIC-related
information, (iii) to ensure that employees are briefed concerning
post-employment restrictions; and (iv) to certify that all required
clearances for release of the employee's final pay check have been
obtained.
OPIC may disclose information contained in a record in this system
of records under the routine uses listed in this notice without the
consent of the individual if the disclosure is compatible with the
purposes for which the record was collected. Disclosures may be made:
(i) In the event that information in this system of records
indicates, either on its face or in connection with other information,
a violation or potential violation of any applicable statute,
regulation, or order of a competent authority, OPIC may disclose the
relevant records to the appropriate agency, whether Federal, State, or
local, charged with the responsibility of
[[Page 59281]]
investigating or prosecuting that violation and/or charged with
enforcing or implementing the statute, executive order, rule,
regulation, or order issued pursuant thereto.
(ii) In a proceeding before a court or adjudicative body before
which OPIC is authorized to appear when any of the following is a party
to litigation or has an interest in litigation and information in this
system is determined by OPIC to be arguably relevant to the litigation:
OPIC; any OPIC employee in his or her official capacity, or in his or
her individual capacity where the Department of Justice agrees to
represent the employee; or the United States where OPIC determines that
the litigation is likely to affect it.
(iii) To a court, a magistrate, administrative tribunal, or other
adjudicatory body in the course of presenting evidence or argument,
including disclosure to opposing counsel or witnesses in the course of
civil discovery, litigation, or settlement negotiations, or in
connection with criminal law proceedings.
(iv) To a Member of Congress or staff acting upon the Member's
behalf when the Member or staff requests the information on behalf of
and at the written request of the individual who is the subject of the
record.
(v) To another Federal agency or other public authority, in
connection with the hiring or retention of an employee or other
personnel action, the issuance of a security clearance, the reporting
of an investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
record is relevant and necessary to the receiving entity's decision on
the matter.
(vi) To the National Archives and Records Administration and to the
General Services Administration in records management inspections
conducted under the authority of 44 U.S.C. 2904 and 2906.
(vii) To the employees of entities with which OPIC contracts for
the purposes of performing any function that requires disclosure of
records in this system. Before entering into such a contract, OPIC
shall require the contractor to maintain Privacy Act safeguards as
required under 5 U.S.C. 552a(m) with respect to the records in the
system.
Disclosure to consumer reporting agencies:
None.
Policies and practices for restoring, retrieving, accessing, retaining,
and disposing of records in the system
Storage:
Records are stored electronically on OPIC's computer network or on
backup media such as tape and/or CD-ROM. Copies of records may be
stored in hard copy format in file folders in secure file cabinets
accessible only by authorized individuals either onsite at OPIC or at
approved offsite locations.
Retrievability:
Records are retrieved by the names of the individuals covered by
the system and may be searched and indexed by any field within the
record.
Safeguards:
Access to and use of each of the records in the system are limited
to persons whose official duties require such access. Information
contained in the system is safeguarded and protected through physical
and system-based safeguards, including system access controls.
Retention and disposal: Records related to post-employment conflict of
interest debriefings are retained for six years following separation
from employment. All other records are retained for two years following
separation from employment or contractual relationship with OPIC. All
records are destroyed pursuant to existing General Records Schedules
and OPIC records disposition schedules.
System manager(s) and address:
Director of Operations, Overseas Private Investment Corporation,
1100 New York Avenue, NW., Washington, DC 20527.
Notification procedure:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
Record access procedures:
Same as notification procedure.
Contesting record procedures:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
Record source categories:
Federal agencies conducting background investigations under
agreements with OPIC or under agreements with contracting agencies with
whom OPIC has a contractual relationship; individuals on whom the
records are maintained; and OPIC staff involved in the employee exit
process.
Exemptions claimed for the system:
None.
Dated: September 29, 2004.
Connie M. Downs,
Corporate Secretary, Department of Legal Affairs.
[FR Doc. 04-22230 Filed 10-1-04; 8:45 am]
BILLING CODE 3210-01-M