[Federal Register: October 15, 2004 (Volume 69, Number 199)]
[Notices]
[Page 61225-61226]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15oc04-40]
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DEPARTMENT OF DEFENSE
Defense Finance and Accounting Service
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service.
ACTION: Notice to add a new system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on November
15, 2004 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Office of
Corporate Communications, Defense Finance and Accounting Service, 6760
E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
7514.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 4, 2004, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 2996, 61 FR 6427).
Dated: October 7, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7320
System Name:
Electronic Funds Transfer (EFT) Records.[FEDREG][VOL]*[/VOL][NO]*[/
NO][DATE]*[/DATE][NOTICES][NOTICE][PREAMB][AGENCY]*[/
AGENCY][SUBJECT]*[/SUBJECT][/PREAMB][SUPLINF][HED]*[/
HED][PRIACT][HD1]*[/HD1]
System Locations:
Defense Finance and Accounting Service, Columbus, P.O. Box 182317
Columbus, OH 43218-2317
Defense Finance and Accounting Service, Cleveland, 1240 E. 9th
Street, Cleveland, OH 44199-8002
Defense Finance and Accounting Service, Denver, 6760 E. Irvington
Place, Denver, CO 80279-8000
Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th
St., Indianapolis, IN 46249-0100
Defense Finance and Accounting Service, Kansas City, 1500 E.
Bannister Road, Kansas City, MO 64197-0001
Categories of Individuals Covered by the System:
Department of Defense (DoD) civilian personnel, and other U.S.
government employees paid by DFAS; active military, former, and retired
military members; Reserve and National Guard personnel; academy
nominees, applicants, and cadets; dependents of military personnel; and
foreign nationals residing in the United States, and all in receipt of
payments from DFAS.
Categories of Records in the System:
Individual's Name, Social Security Number, home address, financial
institution account number, account type, financial institution name,
American Banking Association routing and transmittal number, lock box
number, electronic funds transfer payment method, and electronic funds
transfer waiver.
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; Pub. L. 104-134, Debt
Collection Improvement Act of 1996; DoD Financial Management Regulation
7000.14-R, Volumes 7B, 7C, 8, Military Pay Policy and Procedures--
Retired Pay, Military Pay Policy and Procedures--Active Duty and
Reserve Pay, Civilian Pay Policy and Procedures; and E.O. 9397 (SSN).
Purpose(s):
The Electronic Funds Transfer Records will provide DoD with a
central repository for military and civilian remittance information,
which will be used to verify the validity of payee and financial
institution accounts prior to issuing an electronic payment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, as amended, these records or information
contained therein may specifically be disclosed outside the Department
of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Treasury Department to provide information on check
issues and electronic funds transfers.
To the Internal Revenue Service to report taxable earnings and
taxes withheld, accounting, and tax audits, and to compute or resolve
tax liability or tax levies.
To the Social Security Administration to report earned wages by
members for the Federal Insurance Contribution Act, accounting or tax
audits, and death notices.
To the Department of Veterans Affairs to report compensation,
waivers, and audits, life insurance accounting, disbursement and
benefit determinations, and death notices.
To the American Red Cross and military relief societies to assist
military personnel, and their dependents in determining the status of
monthly pay, dependents' allotments, loans, and related financial
transactions, and to perform other relief-related duties as requested
by the service member.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
The DoD `Blanket Routine Uses' published at the beginning of the
Defense Finance and Accounting Service compilation of systems of
records notices also apply to this system.
Disclosure to Consumer Reporting Agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act, (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966, (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is
to aid in the collection of outstanding debts owed to the Federal
government; typically to provide an incentive for debtors to repay
[[Page 61226]]
delinquent Federal government debts by making these debts part of their
credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number for individuals); the
amount, status, and history of the claim; and the agency or program
under which the claim arose for the sole purpose of allowing the
consumer reporting agency to prepare a commercial credit report.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system: [FEDREG][VOL]*[/
VOL][NO]*[/NO][DATE]*[/DATE][NOTICES][NOTICE][PREAMB][AGENCY]*[/
AGENCY][SUBJECT]*[/SUBJECT][/PREAMB][SUPLINF][HED]*[/
HED][PRIACT][HD1]*[/HD1]
Storage:
The records are maintained in computers and computer output
products; electronic storage media, and hard copy documents.
Retrievability:
Retrieved by entering the last four digits of the Social Security
Number, and a portion of the person's last name.
Safeguards:
Records are stored in office buildings protected by guards,
controlled screening, visitor registers are used, electronic access,
and/or locks. Access to records is limited to individuals who are
properly screened and cleared on a need-to-know basis in the
performance of their official duties. Passwords and digital signatures
are used to control access to the systems data, and procedures are in
place to deter and detect browsing and unauthorized access. Physical
and electronic access are limited to persons responsible for servicing
and authorized to use the record system.
Retention and Disposal:
Records in this system are maintained for 6 years and 3 months
after date of cutoff.
System Manager(s) and Address:
Director, Strategic Business Office, Defense Finance and Accounting
Service, Columbus, P.O. Box 182317 Columbus, OH 43218-2317.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service, Office
of Corporate Communications, Freedom of Information Act/Privacy Act
Program Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
Individual should provide their full name, Social Security Number,
office or organization where currently assigned, if applicable, and
current address, and telephone number.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Defense Finance and Accounting Service, Office of Corporate
Communications, Freedom of Information Act/Privacy Act Program Manager,
6760 E. Irvington Place, Denver, CO 80279-8000.
Individual should provide their full name, Social Security Number,
office or organization where currently assigned, if applicable, and
current address, and telephone number.
Contesting Record Procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Defense Finance and Accounting Service, Office of Corporate
Communications, Freedom of Information Act/Privacy Act Program Manager,
6760 E. Irvington Place, Denver, CO 80279-8000.
Record Source Categories:
Information is obtained from the Active Duty, Reserve, Guard,
separated or retired military members, cadets, dependents, annuitants,
and civilian employees.
Exemptions Claimed for the System:
None.
[FR Doc. 04-23120 Filed 10-14-04; 8:45 am]
BILLING CODE 5001-06-M