[Federal Register: February 6, 2004 (Volume 69, Number 25)]
[Notices]
[Page 5841-5842]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06fe04-58]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, Defense.
ACTION: Notice to alter a system of records.
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SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds
two routine uses, revises the purpose category, and makes other
administrative changes to the system notice.
DATES: This action will be effective without further notice on March 8,
2004, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DSS-B, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on January 29, 2004, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: January 30, 2004.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S253.10 DLA-G
System name:
Invention Disclosure (February 22, 1993, 58 FR 10854).
Changes:
* * * * *
System identifier:
Replace `S253.10 DLA-G' with `S100.70'.
* * * * *
Categories of individuals covered by the system:
Delete `to the DLA General Counsel' at the end of the sentence and
replace with `to DLA.'
* * * * *
Categories of records in the system:
Delete entry and replace with `Inventor's name, Social Security
Number, address, and telephone numbers; descriptions of inventions;
designs or drawings, as appropriate; evaluations of patentability;
recommendations for employee awards; licensing documents; and similar
records. Where patent protection is pursued by DLA, the file may also
contain copies of applications, Letters Patent, and related materials.'
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 4502, General provisions; 10 U.S.C. 2320, Rights
in technical data; 15 U.S.C. 3710b, Rewards for scientific,
engineering, and technical personnel of federal agencies; 15 U.S.C.
3711d, Employee activities; 35 U.S.C. 181-185, Secrecy of Certain
Inventions and Filing Applications in Foreign Countries; E.O. 9397
(SSN); and E.O. 10096 (Inventions Made by Government Employees) as
amended by E.O. 10930.'
* * * * *
Purpose(s):
Delete entry and replace with `Data is maintained for making
determinations regarding and recording DLA interest in the acquisition
of patents; for documenting the patent process; and for documenting any
rights of the inventor. The records may also used in conjunction with
the employee award program, where appropriate.'
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Add two new paragraphs `To the U.S. Patent and Trademark Office for
use in processing applications and performing related functions and
responsibilities under Title 35 of the U.S. Code.
To foreign government patent offices for the purpose of securing
foreign patent rights.'
* * * * *
Safeguards:
Delete entry and replace with `Access is limited to those
individuals who require the records for the performance of their
official duties. Paper records are maintained in buildings with
controlled or monitored access. During non-duty hours, records are
secured in locked or guarded buildings, locked offices, or guarded
cabinets. The electronic records systems employ user identification and
password or smart card technology protocols.'
* * * * *
Retention and disposal:
Delete entry and replace with `Records maintained by Headquarters
and field Offices of Counsel are destroyed 26 years after file is
closed. Records maintained by field level Offices of Counsel where
patent applications are not prepared are destroyed 7 years after
closure.'
* * * * *
Record source categories:
Delete entry and replace with `Inventors, reviewers, evaluators,
officials of U.S. and foreign patent offices, and other persons having
a direct interest in the file.'
* * * * *
S100.70
System name:
Invention Disclosure.
System location:
Office of the General Counsel, HQ DLA-DG, 8725 John J. Kingman
Road, Stop 2533, Fort Belvoir, VA 22060-6221, and the offices of
counsel of the DLA field activities. Official mailing addresses are
published as an appendix to DLA's compilation of systems of records
notices.
[[Page 5842]]
Categories of individuals covered by the system:
Employees and military personnel assigned to DLA who have submitted
invention disclosures to DLA.
Categories of records in the system:
Inventor's name, Social Security Number, address, and telephone
numbers; descriptions of inventions; designs or drawings, as
appropriate; evaluations of patentability; recommendations for employee
awards; licensing documents; and similar records. Where patent
protection is pursued by DLA, the file may also contain copies of
applications, Letters Patent, and related materials.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 4502, General
provisions; 10 U.S.C. 2320, Rights in technical data; 15 U.S.C. 3710b,
Rewards for scientific, engineering, and technical personnel of federal
agencies; 15 U.S.C. 3711d, Employee activities; 35 U.S.C. 181-185,
Secrecy of Certain Inventions and Filing Applications in Foreign
Countries; E.O. 9397 (SSN); and E.O. 10096 (Inventions Made by
Government Employees) as amended by E.O. 10930.
Purpose(s):
Data is maintained for making determinations regarding and
recording DLA interest in the acquisition of patents, for documenting
the patent process, and for documenting any rights of the inventor. The
records may also be used in conjunction with the employee award
program, where appropriate.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Patent and Trademark Office for use in processing
applications and performing related functions and responsibilities
under Title 35 of the U.S. Code.
To foreign government patent offices for the purposes of securing
foreign patent rights.
Information may be referred to other government agencies or to non-
government agencies or to non-government personnel (including
contractors or prospective contractors) having an identified interest
in a particular invention and the Government's rights therein.
The DoD `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper and computerized form.
Retrievability:
Filed by names of inventors.
Safeguards:
Access is limited to those individuals who require the records for
the performance of their official duties. Paper records are maintained
in buildings with controlled or monitored access. During non-duty
hours, records are secured in locked or guarded buildings, locked
offices, or guarded cabinets. The electronic records systems employ
user identification and password or smart card technology protocols.
Retention and disposal:
Records maintained by the HQ and field Offices of Counsel are
destroyed 26 years after file is closed. Records maintained by field
level Offices of Counsel where patent applications are not prepared are
destroyed 7 years after closure.
System manager(s) and address:
Office of the General Counsel, Headquarters, Defense Logistics
Agency, ATTN: DG, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir,
VA 22060-6221.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Officer, Headquarters, Defense Logistics Agency, ATTN:
DSS-B, 8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-
6221, or the Privacy Officers at DLA field activities. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Officer, Headquarters, Defense Logistics Agency, ATTN: DSS-B,
8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, or
the Privacy Officers at the DLA field activities. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Individuals should provide information that contains full name,
current address and telephone numbers of requester.
For personal visits, each individual shall provide acceptable
identification, e.g., driver's license or identification card.
Contesting record procedures:
The DLA rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DSS-B, 8725 John J. Kingman Road, Stop
6220, Fort Belvoir, VA 22060-6221.
Record source categories:
Inventors, reviewers, evaluators, officials of U.S. and foreign
patent offices, and other persons having a direct interest in the file.
Exemptions claimed for the system:
None.
[FR Doc. 04-2540 Filed 2-5-04; 8:45 am]
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