[Federal Register: November 18, 2004 (Volume 69, Number 222)]
[Notices]
[Page 67552-67553]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18no04-37]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency.
ACTION: Notice to add a system of records.
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SUMMARY: The Defense Logistics Agency proposes to add a system of
records notice to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on December
20, 2004, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DES-B, 8725 John J. Kingman Road, Stop
6220, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 21, 2004, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: November 12, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
S322.70 DMDC
System name:
Defense Biometric Identification Data System (DBIDS).
System location:
Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771.
[[Page 67553]]
For a list of backup locations, contact the system manager.
Categories of individuals covered by the system:
Active duty, Reserve, and Guard personnel from the Armed Forces and
their family members; retired Armed Forces personnel and their
families; DoD and non-DoD employees and dependents, U.S. residents
abroad, foreign nationals and corporate employees and dependents who
have access to U.S. installations in the continental U.S. and overseas.
Categories of records in the system:
The system includes personal data to include name, grade, Social
Security Number, status, date and place of birth, weight, height, eye
color, hair color, gender, passport number, country of citizenship,
geographic and electronic home and work addresses and telephone
numbers, marital status, index fingerprints and photographs, and
identification card issue and expiration dates. The system also
includes vehicle information such as manufacturer, model year, color
and vehicle type, license plate type and number, decal number, current
registration, automobile insurance data, and driver's license data. The
system also contains data on government-issued and personal weapons
such as type; serial number; manufacturer; caliber; firearm
registration date; and storage location data to include unit, room,
building, and phone number.
Authority for maintenance of the system:
5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of
Defense, Note at Pub. L. 106-65; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 18 U.S.C. 1029, Access device
fraud; 18 U.S.C. 1030, Computer fraud; 23 U.S.C. 401 et seq. National
Highway Safety Act of 1966; 40 U.S.C. Chapter 25, Information
technology management; 50 U.S.C. Chapter 23, Internal Security; Pub. L.
106-398, Government Information Security Act; Pub. L. 100-235, Computer
Security Act of 1987; Pub. L. 99-474, Computer Fraud and Abuse Act;
E.O. 9397 (SSN); E.O. 12958, Classified National Security Information
as amended by E.O., 13142 and 13292; and E.O. 10450, Security
Requirements for Government Employees.
Purpose(s):
The records are maintained to support DoD physical security and
information assurance programs and are used for identity verification
purposes, to record personal property registered with the Department,
and for producing facility management reports.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of
DLA's compilations of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing and disposing
of records in the system:
Storage:
Electronic and paper copy storage.
Retrievability:
Retrieved primarily by name, Social Security Number, vehicle
identifiers, or weapon identification data. However, data may also be
retrieved by other data elements such as passport number, photograph,
fingerprint data, and similar elements in the database.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry is restricted by the use of locks,
guards, and administrative procedures. Access to personal information
is limited to those who require the records in the performance of their
official duties, and to the individuals who are the subjects of the
record or their authorized representatives. Access to personal
information is further restricted by the use of unique logon and
passwords, which are changed periodically.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington VA 22209-2593, or Deputy Director, Defense
Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road,
Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, DES-B, 8725 John
J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Defense Logistics Agency, ATTN: DES-B, 8725 John
J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221.
Contesting records procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DES-B, 8725 John J. Kingman Road, Stop
6220, Fort Belvoir, VA 22060-6221.
Record source categories:
Data is collected from existing DoD databases, the Military
Services, DoD Components, and from the individual.
Exemptions claimed for the system:
None.
[FR Doc. 04-25550 Filed 11-17-04; 8:45 am]
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