[Federal Register: February 27, 2004 (Volume 0, Number 0)]
[Page 9206-9215]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr27fe04-7]
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DEPARTMENT OF HOMELAND SECURITY
Coast Guard
33 CFR Parts 101 and 104
[USCG-2004-17086]
Continuous Synopsis Record (CSR)
AGENCY: Coast Guard, DHS.
ACTION: Notice of availability; Application for Continuous Synopsis
Record (CG-6039); and request for public comments.
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SUMMARY: The Coast Guard announces the availability of the
``Application for Continuous Synopsis Record'' (Application for CSR)
form CG-6039. Certain vessels are required to carry onboard a
Continuous Synopsis Record (CSR) by the International Convention for
the Safety of Life at Sea, 1974 (SOLAS) Chapter XI-1. This document
details the process of obtaining and amending the CSR. The Coast Guard
also solicits public comments on the collection of information
associated with the CSR.
DATES: Comments. Comments and related material must reach the Docket
Management Facility on or before April 27, 2004. Comments sent to the
Office of Management and Budget (OMB) on collections of information
must reach OMB on or before April 27, 2004.
Availability. The Application for CSR form CG-6039 will be
available at the locations listed in the ADDRESSES section below
beginning February 25, 2004. The Coast Guard will begin issuing the
``Continuous Synopsis Record'' (CSR) form CG-6038 on March 1, 2004. All
applicable U.S. flag vessels shall have a Coast Guard issued CSR
onboard and available for inspection no later than July 1, 2004.
ADDRESSES: Comments. To make sure that your comments and related
material are not entered more than once in the docket, please submit
them by only one of the following means:
(1) Electronically through the web site for the Docket Management
System at http://dms.dot.gov.
(2) By mail to the Docket Management Facility, (USCG-2004-17086),
U.S. Department of Transportation, room PL-401, 400 Seventh Street SW.,
Washington, DC 20590-0001.
(3) By fax to the Docket Management Facility at (202) 493-2251.
(4) By delivery to room PL-401 on the Plaza level of the Nassif
Building, 400 Seventh Street SW., Washington, DC, between 9 a.m. and 5
p.m., Monday through Friday, except Federal holidays. The telephone
number is (202) 366-9329.
The Docket Management Facility maintains the public docket for this
notice. Comments and material received from the public will become part
of this docket and will be available for inspection or copying at room
PL-401 on the Plaza level of the Nassif Building, 400 Seventh Street
SW., Washington, DC, between 9 a.m. and 5 p.m., Monday through Friday,
except Federal holidays. You may also find this docket on the Internet
at http://dms.dot.gov.
You must also mail comments on collection of information to the
Office of Information and Regulatory Affairs, Office of Management and
Budget, 725 17th Street NW., Washington, DC 20503, ATTN: Desk Officer,
U.S. Coast Guard.
Availability. The Application for CSR form CG-6039, and the
``Amendments to the CSR and Index of Amendments to the CSR''
(Amendments and Index to CSR) form CG-6038A, may be obtained by any of
the following methods:
(1) By downloading it from the Coast Guard Port Security
Directorate Web site at http://www.uscg.mil/hq/g-m/mp/rules.shtml.
(2) By requesting it, via mail, from the Continuous Synopsis Record
Desk (CSR Desk) at P.O. Box 1750, Falling Waters, WV 25419-1750.
(3) By calling the CSR Desk toll free number: 1-866-603-5476.
(4) By requesting it, via e-mail, to csrdesk@nvdc.uscg.mil.
[[Page 9207]]
Completed forms. A completed Application for CSR form CG-6039 or a
completed Amendment and Index to CSR form CG-6038A may be submitted via
e-mail to csrdesk@nvdc.uscg.mil or mailed to the CSR Desk, P.O. Box
1750, Falling Waters, WV 25419-1750.
FOR FURTHER INFORMATION CONTACT: If you have any questions regarding
this notice or the CSR contact Lieutenant Commander Kirsten R. Martin,
telephone (202) 267-0503, e-mail kmartin@comdt.uscg.mil or Chief
Warrant Officer Jim Upthegrove, telephone (202) 267-0102, e-mail
jupthegrove@comdt.uscg.mil, U.S. Coast Guard Office of Compliance (G-
MOC-1). If you have questions on viewing or submitting material to the
docket, call Andrea M. Jenkins, Program Manager, Docket Operations,
telephone (202) 366-0271.
SUPPLEMENTARY INFORMATION:
Request for Comments
We encourage you to submit comments and related material on the
collection of information updates included in this notice. If you do
so, please include your name and address, identify the docket number
for this notice (USCG-2004-17086) and give the reasons for each
comment. You may submit your comments and material by mail, hand
delivery, fax, or electronic means to the Docket Management Facility at
the address under ADDRESSES; but please submit your comments and
material by only one means. If you submit them by mail or hand
delivery, submit them in an unbound format, no larger than 8\1/2\ by 11
inches, suitable for copying and electronic filing. If you submit them
by mail and would like to know they reached the Facility, please
enclose a stamped, self-addressed postcard or envelope. We will
consider all comments and material received during the comment period.
Viewing comments and documents. To view comments go to http://dms.dot.gov
at any time and conduct a simple search using the docket
number. You may also visit the Docket Management Facility in room PL-
401 on the Plaza level of the Nassif Building, 400 Seventh Street, SW.,
Washington, DC, between 9 a.m. and 5 p.m., Monday through Friday,
except Federal holidays.
Privacy Act. Anyone can search the electronic form of all comments
received into any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review the
Department of Transportation's Privacy Act Statement in the Federal
Register published on April 11, 2000 (65 FR 19477), or you may visit
http://dms.dot.gov.
Background
Definitions. For the purposes of this notice and this program:
Administration means the government of the State whose flag the
ship is authorized to fly.
Cargo vessel means a vessel propelled by mechanical means, that is
not a passenger vessel, and of 500 gross tons and over. This excludes
ships of war, troopships, wooden ships of primitive build, pleasure
yachts not engaged in trade, and fishing vessels.
Contracting Government means a Nation-State that has become a party
to the International Convention for the Safety of Life at Sea, 1974
(SOLAS), including Chapter XI as amended.
Gross Tons means gross tonnage as measured by the Tonnage
Convention of 1969.
International voyage means a voyage between a country to which
SOLAS applies and a port outside such country. This excludes vessels
solely navigating the Great Lakes and the St. Lawrence River as far
east as a straight line drawn from Cap des Rosiers to West Point,
Anticosti Island and, on the north side of Anticosti Island, the 63rd
meridian.
Passenger vessel means a vessel which carries more than 12
passengers.
About the CSR
SOLAS Chapter XI-1 (adopted by the U.S. as part of the
International Ship and Port Facility Security (ISPS) Code) and 33 CFR
Sec. Sec. 101.115(b) and 104.297(a) require that all U.S. flag cargo
vessels of 500 gross tons and over on international voyages and all
U.S. flag passenger vessels carrying 12 or more passengers on
international voyages must be issued and carry onboard a CSR during
operations on and after July 1, 2004. Specifically, 33 CFR Sec.
101.115(b) incorporates by reference SOLAS Chapter XI-1, as amended,
and 33 CFR Sec. 104.297(a) requires vessels on international voyages
to comply with SOLAS Chapter XI-1, if applicable. Regulation 5 of SOLAS
Chapter XI-1 prescribes the requirements of the CSR.
The CSR provides an onboard record of the history of the vessel
with respect to its flag, owner, operator, charterer, classification
society, safety management and security activities.
Key elements of Regulation 5 include the following:
--The CSR must be onboard the vessel and available for inspection at
all times.
--Vessel masters, owners or operators are required to submit updated
information to the vessel's flag state to amend the CSR when changes
occur.
--Flag states are required to forward the administration's records of a
vessel's CSR to the new flag state when a vessel changes flag.
In U.S. waters, vessels not in compliance with SOLAS Chapter XI-1,
Regulation 5, are subject to operational control and compliance
measures, as well as the civil penalties described in 33 CFR Sec. Sec.
101.400, 101.410, and 101.415. U.S. vessels operating in foreign waters
can be detained by a port state for not meeting the SOLAS requirement
to carry a valid CSR onboard on or after July 1, 2004, in accordance
with the port state control measures allowed by SOLAS.
The Coast Guard will administer the CSR program for the U.S. and
will open a new CSR Desk at its National Vessel Documentation Center in
Falling Waters, West Virginia, on February 25, 2004. Hours of operation
will be Monday through Friday, 7:30 a.m. to 5 p.m. Eastern Time, except
for Federal holidays. The toll free phone number for the CSR Desk is 1-
866-603-5476. The forms needed to apply for a CSR will be available on
February 25, 2004, and may be obtained from the Coast Guard from any of
the means identified under ADDRESSES. The Coast Guard will be able to
issue CSRs on March 1, 2004.
Copies of the Amendments and Index to CSR form CG-6038A, the
Application for CSR form CG-6039, can be found as appendices at the end
of this document. They may also be found in the docket for this notice
(USCG-2004-17086) and at the Coast Guard's Port Security Directorate
web site found under ADDRESSES.
Detailed guidance on the CSR program will be published in a future
policy notice by the Coast Guard and will receive the widest possible
distribution to affected parties, including publication in the Federal
Register.
Who Must Apply for a CSR
All U.S. flag cargo vessels of 500 gross tons and over on
international voyages and all U.S. flag passenger vessels carrying 12
or more passengers on international voyages.
How To Apply for a CSR
1. Obtain an Application for CSR form CG-6039. You may obtain an
Application for CSR form CG-6039 from the Coast Guard by one of the
means specified under ADDRESSES.
2. Submit completed application. You may submit a completed
application to the CSR Desk by one of the means specified under
ADDRESSES.
[[Page 9208]]
3. Once application data is reviewed and validated, the Coast Guard
will mail a valid CSR form CG-6038 accompanied by a blank Amendments
and Index to CSR form CG-6038A, to the applicant for placement on his
or her vessel. Valid CSR documents will not be sent by email.
How To Amend a CSR
The vessel owner or operator is responsible for maintaining the CSR
form CG-6038 onboard their vessel. SOLAS Chapter XI-1, Regulation 5
requires that the vessel owner or operator, without delay, amend the
CSR whenever a change occurs to any of the vessel's data elements
outlined in paragraphs 3.4 thru 3.12. The Coast Guard considers the
vessel master to be the authorized representative of the owner or
operator for the purposes of updating and maintaining the CSR. To amend
the CSR:
1. Complete the Amendments and Index to CSR form CG-6038A. The
Coast Guard will include a blank Amendments and Index to CSR form CG-
6038A with a valid CSR. Also, you may obtain the Amendments and Index
to CSR form CG-6038A from the Coast Guard by one of the means specified
under ADDRESSES.
2. Attach original completed Amendments and Index to CSR form CG-
6038A to the current CSR being carried onboard the vessel.
3. Send a copy of the Amendments and Index to CSR form CG-6038A,
without delay, to the Coast Guard CSR Desk at one of its addresses
listed under ADDRESSES.
4. Once amendment data is received and validated, the Coast Guard
will issue a revised updated CSR form CG-6038 accompanied by a blank
Amendments and Index to CSR form CG-6038A. Valid CSR documents will not
be sent by email. Do not destroy old CSRs; they must be maintained
onboard the vessel.
Maintenance of the CSR
The CSR provides an onboard record of the history of the ship
comprised of the chronological file of all copies of the CSR form CG-
6038 issued and all completed Amendments and Index to CSR form CG-
6038A. Owners and operators are required by SOLAS Chapter XI-1,
Regulation 5 to retain this complete historic record onboard the vessel
permanently, and to ensure that it is available for inspection at all
times.
Collection of Information
This notice contains a collection of information under the
Paperwork Reduction Act of 1995 (44 U.S.C. 3501-3520). As defined in 5
CFR 1320.3(c), ``collection of information'' comprises reporting,
recordkeeping, monitoring, posting, labeling, and other, similar
actions. The title and description of the information collections, a
description of those who must collect the information, and an estimate
of the total annual burden follow. The estimate covers the time for
reviewing instructions, searching existing sources of data, gathering
and maintaining the data needed, and completing and reviewing the
collection.
The notice modifies two existing OMB-approved collections--1625-
0002 [formerly 2115-0007] and 1625-0017 [formerly 2115-0056]. Summaries
of the revised collections follow.
OMB Control Number: 1625-0002 [formerly 2115-0007].
Title: Application for Vessel Inspection and Waiver.
Summary of the Collection of Information: The collection of
information requires the owner, operator, agent, or master of a vessel
to apply in writing to the Coast Guard before the commencement of the
inspection for certification, when a waiver is desired from the
requirements of navigation and vessel inspection, or to request a
Continuous Synopsis Record.
Need for Information: As required in SOLAS Chapter XI-1 and 33 CFR
Sec. Sec. 101.115(b) and 104.297(a), U.S. flag vessels subject to
SOLAS must carry onboard a Continuous Synopsis Record (CSR). The
Application for CSR form CG-6039 is needed for processing and creating
a CSR for each vessel.
Proposed Use of Information: The information contained in the
Application for CSR form CG-6039 will be used to review and validate
the status of the vessel being described in the form.
Description of the Respondents: Vessel owners or operators whose
vessels are subject to SOLAS Chapter XI-1; U.S. flag cargo vessels of
500 gross tons and over, and U.S. flag passenger vessels carrying 12 or
more passengers on international voyages.
Number of Respondents: We estimate that 603 vessels currently have
SOLAS certificates and all need to apply in 2004 for CSRs.
Frequency of Response: Whenever a vessel becomes subject to SOLAS,
once to obtain the vessel's first CSR.
Burden of Response: 30 minutes (.5 hours) per application.
Estimate of Total Annual Burden: The burden attributed to
completing and submitting form CG-6039 in 2004 is 302 hours. The
estimated total annual burden for OMB 1625-0002 is adjusted to be 1,280
hours.
OMB Control Number: 1625-0017 [formerly 2115-0056].
Title: Various International Agreement Safety Certificates and
Documents.
Summary of the Collection of Information: Required by the adoption
of the International Convention for the Safety of Life at Sea, 1974.
The 13 forms are evidence of compliance with this convention for U.S.
vessels on international voyages. Without the proper certificates or
documents, a U.S. vessel could be detained in foreign ports.
Need for Information: As required in SOLAS Chapter XI-1 and 33 CFR
Sec. Sec. 101.115(b) and 104.297(a), U.S. flag vessels subject to
SOLAS must carry onboard a CSR form CG-6038. SOLAS Chapter XI-1,
Regulation 5 requires that the vessel owner or operator, without delay,
amend the CSR whenever a change occurs to any of the vessel's data
elements outlined in paragraphs 3.4 thru 3.12 and submit an Amendments
and Index to CSR form CG-6038A to the Coast Guard.
Proposed Use of Information: The CSR form CG-6038 provides an
onboard record of the history of the vessel needed. The information
contained in the Amendments and Index to CSR form CG-6038A will be used
to update the validity of the vessel being described in the form.
Description of the Respondents: Vessel owners or operators whose
vessels are subject to SOLAS Chapter XI-1; U.S. flag cargo vessels of
500 gross tons and over, and U.S. flag passenger vessels carrying 12 or
more passengers on international voyages.
Number of Respondents: We estimate that 603 vessels currently have
SOLAS certificates and all need to carry onboard a CSR form CG-6038.
Assuming that 10 percent of these amend their CSRs, we estimate that 60
vessels will submit the Amendments and Index to CSR form CG-6038A in
2004.
Frequency of Response: Carrying onboard the vessel a CSR form CG-
6038 is an annual burden. Submitting the Amendments and Index to CSR
form CG-6038A occurs when there are any changes to the vessel's data
elements listed in SOLAS Chapter XI-1, Regulation 5, paragraphs 3.4
thru 3.12.
Burden of Response: 5 minutes (.083 hours) per CSR form CG-6038 and
30 minutes (.5 hours) per Amendments and Index to CSR form CG-6038A.
Estimate of Total Annual Burden: The burden attributed to
maintaining form CG-6038 in 2004 is 50 hours. The
[[Page 9209]]
burden of completing and submitting form CG-6038A in 2004 is 30 hours.
The estimated total annual burden for OMB 1625-0017 is adjusted to be
96 hours.
As required by the Paperwork Reduction Act of 1995 (44 U.S.C.
3507(d)), we submitted a copy of this notice to the Office of
Management and Budget (OMB) for its review of the collections of
information. Due to the circumstances surrounding this notice, we asked
for ``emergency processing'' of our request. Before the changes these
collections of information become effective, we will publish notice in
the Federal Register of OMB's decision to approve, modify, or
disapprove the collections.
We ask for public comment on the collections of information to help
us determine how useful the information is; whether it can help us
perform our functions better; whether it is readily available
elsewhere; how accurate our estimate of the burden of collection is;
how valid our methods for determining burden are; how we can improve
the quality, usefulness, and clarity of the information; and how we can
minimize the burden of collection.
If you submit comments on the collection of information, submit
them both to OMB and to the Docket Management Facility where indicated
under ADDRESSES, by the date under DATES.
You need not respond to a collection of information unless it
displays a currently valid control number from OMB.
Dated: February 18, 2004.
Joseph J. Angelo,
Director of Standards, Marine Safety, Security & Environmental
Protection.
BILLING CODE 4910-15-P
Appendix A--Application for Continuous Synopsis Record
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Appendix B--Amendments to the CSR and Index of Amendments to the CSR
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[FR Doc. 04-4210 Filed 2-26-04; 8:45 am]
BILLING CODE 4910-15-C