[Federal Register: March 24, 2004 (Volume 69, Number 57)]
[Notices]
[Page 13820-13822]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24mr04-42]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Computer Matching Program
AGENCY: Defense Manpower Data Center Defense Logistics Agency, DOD.
ACTION: Notice of a computer matching program.
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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, (5
U.S.C. 552a) requires agencies to publish advance notice of any
proposed or revised computer matching program by the matching agency
under the Privacy Act, is hereby giving construction notice in lieu of
direct notice to the record subjects of a computer matching program
between the Department of the Treasury and DoD that their records are
being matched by computer. The record subjects are delinquent debtors
of the Bureau of the Public Debt, Department of the Treasury, who are
current or former Federal employees receiving any Federal salary or
benefit payments and who are indebted or delinquent in their repayment
of debts to the United States Government under certain programs
administered by the Public Debt.
DATES: This proposed action will become effective May 24, 2004 and
matching may commence unless changes to the matching program are
required due to public comments or by Congressional or by Office of
Management and Budget objections. Any public comment must be received
before the effective date.
ADDRESSES: Any interested party may submit written comments to the
Director, Defense Privacy Office, 1941 Jefferson Davis Highway, Suite
920, Arlington, VA 22202-4502.
FOR FURTHER INFORMATION CONTACT: Mr. Vahan Moushegian, Jr. at (703)
607-2943.
SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy
Act of 1974, as amended (5 U.S.C. 552a), the Department of the Treasury
and the Defense Manpower Data Center (DMDC) have concluded an agreement
to conduct a computer matching program. The purupose of the match is to
exchange personal data between the agencies for debt collection. The
match will yield the identity and location of the debtors within the
Federal Government so that the Bureau can pursue recoupment of the debt
by voluntary payment or by administrative or salary offset procedures.
Computer matching appeared to be the most efficient and effective
manner to accomplish this task with the least amount of intrusion of
personal privacy of the individuals concerned. It was therefore
concluded and agreed upon that computer matching would be the best and
least obtrusive manner and choice for accomplishing this requirement.
A copy of the computer matching agreement between the Department of
the Treasury and DMDC is available to the public upon request. Requests
should be submitted to the address caption above or to the Debt
Collection Officer, Bureau of Public Debt, Hintgen Building, Room 114,
PO Box 1328, Parkersburg, WV 26106-1328.
Set forth below is the notice of the establishment of the computer
matching program required by paragraph 6.c. of the Office of Management
and Budget Guidelines on computer matching published on June 19, 1989,
at 54 FR 25818.
The matching agreement, as required by 5 U.S.C. 552a(r) of the
Privacy Act, and an advance copy of this notice was submitted on March
16, 2004, to the House Committee on Government Reform, the Senate
Committee on Governmental Affairs, and the Administrator of the Office
of Information and Regulatory Affairs, Office of Management and Budget
pursuant to paragraph 4d of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records about
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
[[Page 13821]]
Dated: March 18, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Computer Matching Program Between the Department of the Treasury/Bureau
of Public Debt, and the Defense Manpower Data Center, Department of
Defense for Debt Collection
A. Participating Agencies
Participants in this computer matching program are in the Bureau of
Public Debt, Department of the Treasury and the Defense Manpower Data
Center (DMDC), Department of Defense (DoD). The Bureau of Public Debt
is the source agency, i.e., the agency disclosing the records for the
purpose of the match. DMDC is the specific recipient or matching
agency, i.e., the agency that actually performs the computer matching.
B. Purpose of the Match
The purpose of the match is to identify and locate any matched
Federal personnel, employed, serving or retired, who owe delinquent
debts to the Federal Government under certain programs administered by
the Bureau of Public Debt. The Bureau will use this information to
initiate independent collection of those debts under the provisions of
the Debt Collection Act of 1982, as amended, when voluntary payment is
not forthcoming. These collection efforts will include requests by
Public Debt of the military service/employing agency in the case of
military personnel (either active, reserve, or retired) and current
non-postal civilian employees, and to the Office of Personnel
Management in the case of retired non-postal civilian employees to
apply administrative and/or salary offset procedures until such time as
the obligation is paid in full.
C. Authority for Conducting the Match
The legal authority for conducting the matching program is
contained in the Debt Collection Act of 1982 (Pub. L. 97-365), as
amended by the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134, section 31001); 31 U.S.C. chapter 37, subchapter I (General) and
subchapter II (Claims of the United States Government); 31 U.S.C. 3711,
Collection and Compromise; 31 U.S.C. 3716, Administrative Offset; 5
U.S.C. 5514, Installment Deduction for Indebtedness (Salary Offset); 10
U.S.C. 135, Under Secretary of Defense (Comptroller); Section 101(1) of
Executive order 12731; 31 CFR chapter IX, Federal Claims Collection
Standards; 5 CFR 550.1101-550.1108 Collection by Offset from Indebted
Government Employees (OPM); 31 CFR part 5, subparts B & D (Department
of Treasury).
D. Records To Be Matched
The systems of records maintained by the respective agencies under
the Privacy Act of 1974, as amended, from which records will be
disclosed for the purpose of this computer match are as follows:
1. The Bureau of Public Debt will use personal data from the
following records systems for the match:
a. Record system identified as Treasury/BPD.001, entitled ``Human
Resources and Administrative Records,'' last published in the Federal
Register at 66 FR 28222, May 22, 2001.
b. Record system identified as Treasury/BPD.002, entitled ``United
States Savings-Type Securities,'' last published in the Federal
Register at 66 FR 28224, May 22, 2001.
c. Record system identified as Treasury/BPD.003 entitled ``United
States Securities (Other than Savings- Type Securities),'' last
published in the Federal Register at 66 FR 28227, May 22, 2001.
d. Record system identified as Treasury/BPD.008, entitled ``Retail
Treasury Securities Access Application,'' last published in the Federal
Register at 66 FR 28235, May 22, 2001.
e. Record system identified as Treasury .001, entitled ``Treasury
Personnel and Payroll System,'' last published in the Federal Register
at 68 FR 38112, June 26, 2003.
f. Record system identified as Treasury .009, entitled ``Treasury
Financial Management Systems,'' last published in the Federal Register
at 67 FR 7473, February 19, 2002.
g. Record system identified as Treasury .010, entitled ``Telephone
Call Detail Records,'' last published in the Federal Register at 63 FR
69741, December 17, 1998.
2. DOD will use personal data from the record system identified as
S322.11 DMDC, entitled ``Federal Creditor Agency Debt Collection
Database,'' last published in the Federal Register at 64 FR 42101,
August 3, 1999.
E. Description of Computer Matching Program
The Bureau of Public Debt, as the source agency, will provide DMDC
with an electronic file which contains the names of delinquent debtors
in programs the Bureau administers. Upon receipt of the electronic file
of debtor accounts, DMDC will perform a computer match using all nine
digits of the SSN of the Bureau's file against a DMDC computer
database. The DMC database, established under an interagency agreement
between DOD, OPM, OMB and the Treasury Department consists of
employment records of non-postal Federal employees and military
members, both active and retired. The `hits' or matches will be
furnished to the Bureau. The Bureau is responsible for verifying and
determining that the data on the DMDC reply tape file are consistent
with the Bureau's source file and for resolving any discrepancies or
inconsistencies on an individual basis. The Bureau will also be
responsible for making final determinations as to positive
identification, amount of indebtedness and recovery efforts as a result
of the match.
The electronic file provided by the Bureau of Public Debt will
contain data elements of the debtor's name, SSN, internal account
numbers and the total amount owed for each debtor on approximately 4000
delinquent debtors. The electronic file provided by DMDC will contain
an individual's name, SSN, military service or employing agency and
current work or home address.
The DMDC computer database file contains approximately 5.78 million
records of active duty and retired military members, including Reserve
and Guard, and approximately 2.03 million records of active and retired
non-postal Federal civilian employees.
F. Inclusive Dates of the Matching Program
This computer matching program is subject to review by the Office
of Management and Budget and Congress. If the mandatory 30 day period
for public comment has expired and if no objections are raised by
either Congress or the Office of Management and Budget within 40 days
of being notified of the proposed match, the computer matching program
becomes effective and the respective agencies may begin the exchange of
data at a mutually agreeable time on an annual basis. By agreement
between the Department of the Treasury and DoD, the matching program
will be in effect and continue for 18 months with an option to extend
for 12 additional months unless one of the parties to the agreement
advises the other by written request to terminate or modify the
agreement.
G. Address for Receipt of Public Comments or Inquiries
Director, Defense Privacy Office, 1941 Jefferson Davis Highway,
Suite 920,
[[Page 13822]]
Arlington, VA 22202-4502. Telephone (703) 607-2943.
[FR Doc. 04-6490 Filed 3-23-04; 8:45 am]
BILLING CODE 5001-06-M