[Federal Register: April 23, 2004 (Volume 69, Number 79)]
[Notices]
[Page 22079-22080]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23ap04-93]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Medicare & Medicaid Services
[CMS-1273-N]
Medicare Program; Public Meetings in Calendar Year 2004 for New
Durable Medical Equipment Coding and Payment Determinations
AGENCY: Centers for Medicare & Medicaid Services (CMS), HHS.
ACTION: Notice of meetings.
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SUMMARY: This notice announces the dates and location of public
meetings to be held in calendar year 2004 to discuss our preliminary
coding and payment determinations for new durable medical equipment
(DME). These meetings provide a forum for interested parties to make
oral presentations or to submit written comments in response to
preliminary coding and pricing recommendations for DME that have been
submitted using the Healthcare Common Procedure Coding System coding
modification process. Discussion is directed toward response to our
specific preliminary recommendations, and will be limited to items on
the new DME public meeting agenda.
DATES: The public meetings are scheduled for Tuesday, June 29;
Wednesday, June 30; and Thursday, July 1, 2004. Each meeting day will
begin at 9 a.m. and end at 5 p.m., e.d.t. A meeting will only be held
on July 1, 2004, if the number of agenda items cannot be managed in two
meeting days.
ADDRESSES: The public meetings will be held in the Centers for Medicare
& Medicaid Services (CMS) Auditorium, located at 7500 Security
Boulevard, Baltimore, MD 21244.
Web site: Additional details regarding the public meeting process
for new DME, along with information on how to register and guidelines
for an effective presentation, will be posted at least one month before
the first meeting date on the official HCPCS Web site, and can be
accessed at http://cms.hhs.gov/medicare/hcpcs/default.asp.
Individuals who intend to provide a presentation at a public
meeting for new DME need to familiarize themselves with this
information. This Web site also includes a description of the HCPCS
coding process, along with a detailed explanation of the procedures
used to make coding and payment determinations for DME and other items
and services that are coded in the HCPCS.
A summary of each public meeting for new DME will be posted on the
above Web site within one month after the meeting.
FOR FURTHER INFORMATION CONTACT: Jennifer Carver, (410) 786-6610.
SUPPLEMENTARY INFORMATION:
I. Background
On December 21, 2000, the Congress passed the Medicare, Medicaid,
and SCHIP Benefits Improvement and Protection Act of 2000 (BIPA),
Public Law 106-554. Section 531(b) of BIPA mandated that we establish
procedures that permit public consultation for coding and payment
determinations for new DME under Medicare Part B of title XVIII of the
Social Security Act (the Act). The procedures and public meetings
announced in this notice for new DME are in response to the mandate of
section 531(b) of BIPA.
We published a notice in the November 23, 2001, Federal Register
(66 FR 58743) with information regarding the establishment of the
public meeting process for DME.
II. Registration
Registration Procedures: Registration may be completed online at
http://cms.hhs.gov/medicare/hcpcs/default.asp, or you may contact the
DME Public Meeting Coordinator, Jennifer Carver at 410-786-6610, to
register by phone. The following information must be provided when
registering: Name, company name and address, telephone and fax numbers,
e-mail address and special needs information. Registrants must also
indicate whether they are the ``Primary Speaker'' for an agenda item,
designated by the entity that submitted the HCPCS coding request. A CMS
staff member will confirm your registration by mail, e-mail or fax.
Registration Deadline: Individuals must register for each date they
plan to attend and/or provide a presentation. The deadline for
registration for all of the meetings dates is Tuesday, June 15, 2004.
III. Presentations and Comment Format
A. Primary Speaker Presentations
The entity that submitted the HCPCS coding request for an item that
appears on the Public Meeting agenda may designate one person to be the
``Primary Speaker'' and make a presentation at the meeting. We will
post guidelines regarding the amount of time allotted to the speaker,
as well as other presentation guidelines, on the official HCPCS website
at least a month before the first public meeting in 2004 for new DME.
Persons designated to be a Primary Speaker must register to attend the
meeting using the registration procedures described above and, at least
15 days before the meeting, contact the DME Public Meeting Coordinator,
Jennifer Carver at 410-786-6610. At the time of registration, Primary
Speakers must provide a brief, written statement regarding the nature
of the information they intend to provide, and advise the meeting
coordinator regarding needs for Audio/Visual Support. In order to avoid
disruption of the meeting and ensure compatibility with our systems,
tapes and disk files are tested and arranged in speaker sequence well
in advance of the meeting. We will accommodate tapes and disk files
that are received by the DME Public Meeting Coordinator 7 or
[[Page 22080]]
more calendar days before the meeting. In addition, on the day of the
meeting, Primary Speakers must provide a written summary of their
comments to the DME Public Meeting Coordinator.
B. ``5-Minute'' Speaker Presentations
Meeting attendees will be permitted to sign up at the meeting, on a
first-come, first-served basis, to make 5-Minute presentations on
individual agenda items. Based on the number of items on the agenda and
the progress of the meeting, a determination will be made at the
meeting by the meeting coordinator and the meeting moderator, regarding
how many 5-Minute speakers can be accommodated. In order to offer the
same opportunity to all attendees, there is no pre-registration for 5-
Minute speakers. Attendees may signup only on the day of the meeting to
do a 5-Minute presentation. They must provide their name, company name
and address, contact information as specified on the sign-up sheet, and
identify the specific agenda item that will be addressed. On the day of
the meeting, 5-Minute speakers must provide a written summary of their
comments to the DME Public Meeting Coordinator.
C. Speaker Declaration
The Primary Speakers and the 5-Minute Speakers must declare, at the
meeting as well as in their written summary, whether or not they have
any financial involvement with the manufacturers or competitors of any
items or services being discussed. This includes any payment, salary,
remuneration, or benefit provided to the speaker by the manufacturer.
D. Written Comments from Meeting Attendees
We welcome written comments from persons in attendance at a public
meeting, whether or not they had the opportunity to make an oral
presentation. Written comments may be submitted at the meeting, or
prior to the meeting via e-mail to http://www.cms.hhs.gov/medicare/hcpcs or
via regular mail to the HCPCS Coordinator, Centers for Medicare &
Medicaid Services, 7500 Security Boulevard, Mail Stop C5-08-27,
Baltimore, MD 21244.
IV. General Information
The meetings are held in a Federal government building; therefore,
Federal measures are applicable. In planning your arrival time, we
recommend allowing additional time to clear security. In order to gain
access to the building and grounds, participants must bring a
government-issued photo identification and a copy of your confirmation
of pre-registration for the meeting. Access may be denied to persons
without proper identification.
Security measures also include inspection of vehicles, inside and
out, at the entrance to the grounds. In addition, all persons entering
the building must pass through a metal detector. All items brought to
CMS, whether personal or for the purpose of demonstration or to support
a presentation, are subject to inspection. CMS cannot assume
responsibility for coordinating the receipt, transfer, transport,
storage, set-up, safety, or timely arrival of any personal belongings
or items used for demonstration or to support a presentation.
Special Accommodations: Persons attending a meeting who are hearing
or visually impaired and have special requirements, or a condition that
requires special assistance or accommodations, must provide this
information upon registering for the meeting.
Each meeting day will begin at 9 a.m. and end at 5 p.m., e.d.t.
Because it is impossible to anticipate, in advance of the April 1,
2004, submission deadline, the nature and the number of coding requests
that will be submitted for new DME, we can only estimate the amount of
meeting time that will be needed, and we are unable to post a final
agenda at this time. We may not need three full-day meetings. We will
consider each meeting individually, and we may modify the meeting dates
and times published in this notice. Final confirmation of meeting dates
and times, and agenda items will be posted three weeks in advance of
each scheduled meeting, on the official HCPCS Web site and can be
accessed at http://cms.hhs.gov/medicare/hcpcs/default.asp.
Authority: Section 1102 and 1871 of the Social Security Act (42
U.S.C. 1302 and 42 U.S.C. 1395hh).
(Catalog of Federal Domestic Assistance Program No. 93.774,
Medicare--Supplementary Medical Insurance Program)
Dated: March 25, 2004.
Dennis G. Smith,
Acting Administrator, Centers for Medicare & Medicaid Services.
[FR Doc. 04-8832 Filed 4-22-04; 8:45 am]
BILLING CODE 4120-01-P