[Federal Register: August 10, 2005 (Volume 70, Number 153)]
[Notices]
[Page 46495-46496]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10au05-41]
[[Page 46495]]
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DEPARTMENT OF DEFENSE
Defense Contract Audit Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Contract Audit Agency, DoD.
ACTION: Notice to alter a system of records; RDCAA 590.8-DCAA
Management Information System (DMIS)
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SUMMARY: The Defense Contract Audit Agency proposes to alter a system
of records notice in its existing inventory of records systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
September 9, 2005 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to Senior Advisor, Defense Contract Audit
Agency, Information and Privacy, CM, 8725 John J. Kingman Road, Suite
2135, Fort Belvoir, VA 22060-6201.
FOR FURTHER INFORMATION CONTACT: Ms. Debbie Teer at (703) 767-1002.
SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system reports, as required by 5 U.S.C. 552a (r), of
the Privacy Act of 1974, as amended, were submitted on August 3, 2005,
to the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 4, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 590.8
System name:
DCAA Management Information System (DMIS) (April 29, 2004, 69 FR
23497).
Changes:
* * * * *
Category of individuals covered by the system:
Delete the following: ``and contractors''.
Category of records in the system:
Delete entry and replace with ``Records relating to audit work
performed in terms of hours expended by individual employees, dollar
amounts audited, exceptions reported, and net savings to the government
as a result of those exceptions; records containing employee data;
records containing reimbursable billing information; name, Social
Security Number, time and attendance, and work schedule; and records
containing office information, e.g., duty station address and telephone
number.''
* * * * *
Purpose(s):
Delete entry and replace with ``To provide managers, supervisors
and team members with timely, on-line information regarding audit
requirements, programs, and performance. To provide timekeepers with
access to time and attendance records.''
* * * * *
Record Source Categories:
Delete entry and replace with ``Individual employees, supervisors,
time keepers, audit reports and working papers.''
* * * * *
RDCAA 590.8
System name:
DCAA Management Information System (DMIS)
System location:
Defense Contract Audit Agency, Information Technology Division,
System Design and Development Branch, 4075 Park Avenue, Memphis, TN
38111-7492.
Categories of individuals covered by the system:
DCAA employees.
Categories of records in the system:
Records relating to audit work performed in terms of hours expended
by individual employees, dollar amounts audited, exceptions reported,
and net savings to the government as a result of those exceptions;
records containing employee data; records containing reimbursable
billing information; name, Social Security Number, time and attendance,
and work schedule; and records containing office information, e.g.,
duty station address and telephone number.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
Purpose(s):
To provide managers, supervisors, and team members with timely, on-
line information regarding audit requirements, programs, and
performance. To provide timekeepers with access to time and attendance
records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' that appear at the beginning of
DCAA's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in an on-line database and on magnetic tape
at secure offsite storage.
Retrievability:
Records are retrieved by organizational levels, name of employee,
Social Security Number, office symbol, audit activity codes, or any
other combination of these identifiers.
Safeguards:
Automated records are protected by restricted access procedures.
Access to records is strictly limited to authorized officials with a
bona fide need for the records.
Retention and disposal:
Records are retained indefinitely.
System manager(s) and address:
Chief, Information Technology Division, System Design and
Development Branch, Defense Contract Audit Agency, 4075 Park Avenue,
Memphis, TN 38111-7492.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, Information Technology Division, System Design and
Development Branch, Defense Contract Audit Agency, 4075 Park Avenue,
Memphis, TN 38111-7492.
[[Page 46496]]
Individuals must furnish name, Social Security Number, approximate
date of record, and geographic area in which consideration was
requested for record to be located and identified. Official mailing
addresses are published as an appendix to the DCAA's compilation of
systems notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
Information Technology Division, System Design and Development Branch,
Defense Contract Audit Agency, 4075 Park Avenue, Memphis, TN 38111-
7492.
Individuals must furnish name, Social Security Number, approximate
date of record, and geographic area in which consideration was
requested for record to be located and identified.
Contesting record procedures:
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Regulation 5410.10; 32 CFR part 317; or may be obtained from the system
manager.
Record source categories:
Individual employees, supervisors, time keepers, audit reports and
working papers.
Exemptions claimed for the system:
None.
[FR Doc. 05-15788 Filed 8-9-05; 8:45 am]
BILLING CODE 5001-06-P