[Federal Register: September 19, 2005 (Volume 70, Number 180)]
[Notices]
[Page 54906-54907]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr19se05-38]
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DEPARTMENT OF DEFENSE
Defense Finance and Accounting Service; Privacy Act of 1974;
Systems of Records
AGENCY: Defense Finance and Accounting Service; DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Finance and Accounting Service is amending a
system of records notice to its existing inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on October
19, 2005, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of
Information Act/Privacy Act Program Manager, Defense Finance and
Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279-
8000, telephone (303) 676-6045.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: September 12, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7333
System name:
Travel Payment System (August 22, 2000, 65 FR 50973).
Changes:
* * * * *
Retention and disposal:
Delete entry and replace with ``Records may be temporary in nature
and destroyed when superseded, obsolete, no longer needed, or cut off
at the end of the fiscal year and destroyed 6 years and 3 months after
cutoff.''
* * * * *
T7333
System name:
Travel Payment System.
System location:
Defense Finance and Accounting Service, Finance Directorate (Travel
Programs and Services Division), 1931 Jefferson Davis Highway, Room
416, Arlington, VA 22240-5291.
Categories of individuals covered by the system:
DoD civilian personnel; active, former, and retired military
members; military reserve personnel; Army and Air National Guard
personnel; Air Force Academy nominees, applicants, and cadets;
dependents of military personnel; and foreign nationals residing in the
United States in all receipt of competent government travel orders.
Categories of records in the system:
Travel vouchers and subvouchers; travel allowance payment lists;
travel voucher or subvoucher continuation sheets; vouchers and claims
for dependent travel and dislocation or trailer allowances; certificate
of non-availability of government quarters and mess; multiple travel
payments list; travel payment card; requests for fiscal information
concerning transportation requests; bills of lading; meal tickets;
public vouchers for fees and claim for reimbursement for expenditures
on official business; claim for fees and mileage of witness;
certifications for travel under classified orders; travel card
envelopes; and statements of adverse effect utilization of government
facilities.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; DoD 7000.14-R, Volume 9;
and E.O. 9397 (SSN).
Purpose(s):
To provide a basis for reimbursing individuals for expenses
incident to travel for official Government business purposes and to
account for such payments.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Internal Revenue Service to provide information concerning
the pay of travel allowances which are subject to federal income tax.
The `Blanket Routine Uses' published at the beginning of the DFAS
Compilation of system of records notices apply to this system.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act, 15 U.S.C. 1671a(f) of the Federal Claims Collection Act
of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid
in the collection of outstanding debts owed to the Federal Government;
typically, to provide an incentive for debtors to repay delinquent
Federal Government debts by making these debts part of their credit
records.
The disclosure is limited to information necessary to establish the
identity for the individual, including name, address, and taxpayer
identification number (Social Security Number); the amount, status, and
history of the claim; and the agency or program under which the claim
arose for the sole purpose of allowing the consumer reporting agency to
prepare a commercial credit report.
[[Page 54907]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders, card files, notebooks,
binders, visible file binders, cabinets, magnetic tape, cassettes, and
computer printouts.
Retrievability:
Retrieved by individual's name and/or Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record, and who are authorized to use the record system in the
performance of their official duties. All individuals are properly
screened and cleared for need-to-know. Additionally, at some Centers,
records are in office buildings protected by guards and controlled by
screening of personnel and registering of visitors.
Retention and disposal:
Records may be temporary in nature and destroyed when superseded,
obsolete, no longer needed, or cut off at the end of the fiscal year
and destroyed 6 years and 3 months after cutoff.
System manager(s) and address:
Director, Financial Services Directorate, Defense Finance and
Accounting Service, Finance Directorate, 1931 Jefferson Davis Highway,
Arlington, VA 22240-5291.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Director, Financial Services Directorate,
Defense Finance and Accounting Service-Columbus Center, 4280 E. 5th
Avenue, Building 6, Columbus, OH 43218-2317.
Individual should furnish full name, Social Security Number,
current address, and other information verifiable from the record
itself.
Record access procedures:
Individuals seeking access to information about themselves in this
system of records should address written inquiries to the Director,
Financial Services Directorate, Defense Finance and Accounting Service-
Columbus Center, 4280 E. 5th Avenue, Building 6, Columbus, OH 43218-
2317.
Individual should furnish full name, Social Security Number,
current address, and other information verifiable from the record
itself.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, Office of Corporate
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Information is obtained from the individual traveler, related
voucher documents, Defense Accounting Officers; and other DoD
Components.
Exemptions claimed for the system:
None.
[FR Doc. 05-18569 Filed 9-16-05; 8:45 am]
BILLING CODE 5001-06-M