[Federal Register Volume 70, Number 184 (Friday, September 23, 2005)]
[Notices]
[Pages 55817-55818]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-19071]
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DEPARTMENT OF EDUCATION
Privacy Act of 1974; System of Records--Education Publications
Center
AGENCY: Office of Management, U.S. Department of Education.
ACTION: Notice of an altered system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the U.S. Department of Education (Department) publishes
this notice of an altered system of records entitled ``Education
Publications Center'' (ED PUBS) (18-05-18), last published in 64 FR
72384, 72404-05 (December 27, 1999). The Department amends this notice
by: (1) Deleting the old numbering of the system, 18-13-05, and
renumbering the system as 18-05-18 to reflect that the system is
managed by the Department's Office of Management; (2) changing the
system location to reflect that the central database is maintained by
the Department's contractor, Aspen Systems Corporation; (3) revising
the routine use that allows disclosures to labor organizations; (4)
updating the paragraphs on storage and retrievability; (5) updating the
paragraph on safeguards to reflect current measures; and (6) updating
the paragraph on system manager to reflect the location in the
Department's Office of Management.
DATES: We must receive your comments on the proposed routine use for
the system of records included in this notice on or before October 24,
2005. The changes made in this notice will become effective October 24,
2005 unless the system of records needs to be changed as a result of
public comment.
ADDRESSES: Address all comments about the proposed routine use to Judy
Craig, U.S. Department of Education, 400 Maryland Avenue, SW., room
2E103, Washington, DC 20202-4573. If you prefer to send comments
through the Internet, use the following address: [email protected]. You
must include
[[Page 55818]]
the term ``ED PUBS'' in the subject line of the electronic message.
During and after the comment period, you may inspect all comments
about this notice in room 2E103, 400 Maryland Avenue, SW., Washington,
DC, between the hours of 8 a.m. and 4:30 p.m., Eastern time, Monday
through Friday of each week except Federal holidays.
Assistance to Individuals With Disabilities in Reviewing the Rulemaking
Record
On request, we will supply an appropriate aid, such as a reader or
print magnifier, to an individual with a disability who needs
assistance to review the comments or other documents in the public
rulemaking record for this notice. If you want to schedule an
appointment for this type of aid, please contact the person listed
under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Judy Craig. Telephone: (202) 401-0480.
If you use a telecommunications device for the deaf (TDD), you may call
the Federal Relay Service (FRS) at 1-800-877-8339.
Individuals with disabilities may obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person listed under FOR FURTHER
INFORMATION CONTACT.
SUPPLEMENTARY INFORMATION:
Introduction
The Privacy Act (5 U.S.C. 552a) requires the Department to publish
in the Federal Register this notice of an altered system of records
maintained by the Department. The Department's regulations implementing
the Privacy Act are contained in the Code of Federal Regulations (CFR)
in 34 CFR part 5b.
The Privacy Act applies to information about an individual that
contains individually identifiable information that is retrieved by a
unique identifier associated with the individual, such as a name or
social security number. The information about the individual is called
a ``record,'' and the system, whether manual or computer-based, is
called a ``system of records.''
The Privacy Act requires each agency to publish a notice of new or
altered systems of records in the Federal Register. Each agency also
must submit reports to the Administrator of the Office of Information
and Regulatory Affairs, Office of Management and Budget (OMB) and the
Chair of the Senate Committee on Homeland Security and Governmental
Affairs, and the Chair of the House Committee on Government Reform,
whenever the agency publishes a new system of records or makes a
significant change to an established system of records. Minor changes
to an established system of records, such as the amendments to the ED
PUBS system of records, do not require an agency to prepare a report.
Electronic Access to This Document
You may view this document, as well as all other Department
documents published in the Federal Register, in text or Adobe Portable
Document Format (PDF) on the Internet at the following site: http://www.ed.gov/news/fedregister.
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498, or in
the Washington, DC, area at (202) 512-1530.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara/index.html.
Dated: September 20, 2005.
Michell Clark,
Acting Assistant Secretary for Management and Chief Information
Officer.
For the reasons discussed in the preamble, the Acting Assistant
Secretary for Management of the Department publishes a notice of an
altered system of records. The following amendments are made to the
Notice of New and Altered Systems of Records and Corrections published
in the Federal Register on December 27, 1999 (64 FR 72384-72408):
1. On page 72404, first column, the numbering, ``18-13-05,'' is
revised to read as follows: 18-05-18.
2. On page 72404, first column, under the heading ``SYSTEM
LOCATION,'' the paragraph is revised to read as follows: Aspen Systems
Corporation, 2277 Research Boulevard, Rockville, MD 20850.
3. On page 72405, first column, under the heading, ``(6) Labor
Organization Disclosure.'' the paragraph is revised to read as follows:
The Department may disclose records from this system of records to
an arbitrator to resolve disputes under a negotiated grievance
procedure or to officials of labor organizations recognized under 5
U.S.C. chapter 71 when relevant and necessary to their duties of
exclusive representation.
4. On page 72405, second column, ``STORAGE:,'' ``RETRIEVABILITY:,''
and ``SAFEGUARDS:'' are revised to read as follows:
Storage
The records are retained in a computer database.
Retrievability
The records are retrieved by customer type (this is a categorical
description of the customer such as school administrator, parent,
teacher K-12, etc.), order date, the title of the requested product,
and the region of the country from which the order was placed.
Safeguards
Records in the system will be maintained in a secure password-
protected electronic system that will utilize security hardware and
software to include: firewalls to block external access to the system,
the required use of a unique user ID with personal identifiers, and the
recording of all interactions with the system. A maximum of one trusted
individual with a Department of Justice Civil clearance has system
logon access. This clearance is based on a National Agency Checks with
Written Inquiries and Credit (NACIC) review, equivalent to the
Department's moderate risk 5C clearance process. All physical access to
the site of the Department's contractor, where this system of records
is maintained, is controlled and monitored by security personnel who
check each individual entering the building for his or her employee or
visitor badge. The ED PUBS system has been granted Certification and
Full Accreditation in accordance with the Department's Certification
and Accreditation Program, and applicable Federal laws and policies.
5. On page 72405, second column, under the heading, ``SYSTEM
MANAGER(S) AND ADDRESS:,'' the paragraph is revised to read as follows:
ED PUBS Contract Officer's Representative & Program Manager/
Analyst, Office of Management, U.S. Department of Education, 400
Maryland Avenue, SW., room 2E103, Washington, DC 20202.
[FR Doc. 05-19071 Filed 9-22-05; 8:45 am]
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