[Federal Register: September 28, 2005 (Volume 70, Number 187)]
[Notices]
[Page 56646-56647]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28se05-45]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Department of the Army is proposing to add a system of
records to its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on October 28, 2005 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
ATTN: AHRC-PPD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144,
Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552(r) of the
Privacy Act of 1974, as amended, was submitted on September 21, 2005,
to the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130 `Federal Agency Responsibilities for Maintaining
Records About Individuals,' dated February 8, 1996 (February 20, 1996,
61 FR 6427).
Dated: September 22, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4
System name:
Support Personnel Deployment Records.
System Location:
Primary location: The Army Knowledge Office, 10125 Beach Road, Fort
Belvoir, VA 22060-5801.
Secondary location: Major Army commands, field operating agencies,
installations and activities Army-wide. Official mailing addresses are
published as an appendix to the Army's compilation of systems of
records notices.
Categories of individuals covered by the system:
Military and civilian employees and contractors who are supporting
ongoing contingency operations for active military missions.
Categories of records in the system:
Records include a profile containing: full name of the individual;
social security number; home, office, and deployed telephone numbers;
home address and deployed address; home, office, and deployed e-mail
addresses; emergency contact name and telephone numbers; contract
number and contractor organization name, along with employer's contact
name, address, and telephone number; next of kin name, phone and
address; air travel itineraries and movements in theater of operations;
copies of passport and/or visa and common access or identification
card; photograph; trip information (e.g., destinations, reservation
information); travel authorization information (e.g., Government orders
or letters of authorization); trip dates; deployment processing
information including training completed certifications, medical and
dental screenings, blood type; and other official deployment-related
information.
Authority for maintenance of the system:
Public Law 108-375, Section 1205 and 1206; 10 U.S.C. 3013,
Secretary of the Army; AR 715-9, Army Contractor Accompanying The
Force; Field Manual 3-100.21, Contactor on the Battlefield; and E.O.
9397 (SSN).
Purpose(s):
To plan and manage support personnel who deploy in support of
ongoing contingency operations for active military missions; to conduct
statistical studies for assisting in the management and accountability
of support services.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b(3) as follows: The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of systems
of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name and Social Security Number (SSN).
[[Page 56647]]
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of lock, guards, and
administrative procedures. Access to any specific record is based on
the need-to-know and the specific level of authorization granted to the
user. Physical and electronic access is restricted to designated
individuals having a need-to-know in the performance of official
duties. Access to personal information is further restricted by the use
of the Army Knowledge Online database (AKO) single sign-on and password
authorization.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration has approved retention and disposition of these records,
treat as permanent).
System manager(s) and address:
Commander, Communication--Electronics Life Cycle Management
Command, ATTN: CE-LCMC SPO, Fort Monmouth, NJ 07703-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the appropriate administrative office of their employing agency.
For verification purposes, individual should provide full name,
SSN, sufficient details to permit locating pertinent records, and
signature.
Records Access Procedure:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
appropriate administrative office of their employing agency.
For verification purposes, individual should provide full name,
SSN, sufficient details to permit locating pertinent records, and
signature.
Contesting Records Procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record Source Categories:
Individuals, their employers, travel documentation, and service
providers.
Exemptions claimed for the system:
None.
[FR Doc. 05-19326 Filed 9-27-05; 8:45 am]
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