[Federal Register: November 25, 2005 (Volume 70, Number 226)]
[Notices]
[Page 71097-71098]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr25no05-41]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974, System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army proposes to alter a system of
records notice in its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
December 27, 2005, unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to Department of the Army, Freedom of
Information/Privacy Division, U.S. Army Records Management and
Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on November 18, 2005 to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: November 18, 2005.
L.M. Bynum,
Federal Register Liaison Officer, Department of Defense.
A040-66a DASG
System name:
Medical Staff Credentials File (March 27, 2003 68 FR 14954).
Changes:
* * * * *
System Location:
Add the following address: ``U.S. Army Center for Health Promotion
and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground,
MD 21010-5403.''
Categories of individuals covered by the system:
Delete entry and replace with: ``Individuals performing clinical
practice, occupational health, industrial hygiene, and emergency
medical activities in support of medical treatment facilities.''
Categories of records in the System:
Add the following: ``education, training, and occupational
experience and competencies.''
Authority for Maintenance of the System:
Delete entry and replace with: ``10 U.S.C. 3013, Secretary of the
Army; 10 U.S.C. Chapter 55, Medical and Dental Care; Army Regulation
40-66, Medical Record Administration and Health Care Documentation;
Army Regulation 40-68, Clinical Quality Management; Army Regulation 40-
5, Preventive Medicine, and E.O. 9397 (SSN).''
Purpose(s):
Add the following: ``and identify service-wide occupational health
program strengths and weaknesses.''
* * * * *
Storage:
Add the following: ``and electronic storage media.''
Retrievability:
Add the following: ``and/or Social Security Number.''
Safeguards:
Delete entry and replace with: ``Records are maintained in
monitored or controlled access rooms or areas; public access to the
records is not permitted; computer hardware is located in supervised
areas; access is controlled by password or other user code system;
utilization reviews ensure that the system is not violated. Access is
restricted to personnel having a need for the record in the performance
of their duties. Buildings/rooms are locked outside regular working
hours.''
Retention and Disposal:
Delete first sentence and replace with: ``Records are retained in
medical treatment facility of individual's last assignment and in the
U.S. Army Center for Health Promotion and Preventive Medicine
database.''
System manager(s) and address:
Add the following address: ``Commander, U.S. Army Center for Health
Promotion and Prevention Medicine, 5158 Blackhawk Road, Aberdeen, MD
21010-5403.''
* * * * *
Record source categories:
Delete entry and replace with: ``Interviewer, individual's
application, medical audit results, voluntary self-reporting, and other
administrative or investigative records obtained from civilian or
military sources.''
* * * * *
A0040-66a DASG
System name:
Medical Staff Credentials File.
System location:
U.S. Army Center for Health Promotion and Prevention Medicine, 5158
Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
Medical treatment facilities at Army commands, installations and
activities. Official mailing addresses are published as an appendix to
the Army's compilation of record systems notices.
Categories of individuals covered by the system:
Individuals performing clinical practice, occupational health,
industrial hygiene, and emergency medical activities in support of
medical treatment facilities.
Categories of records in the system:
Documents reflecting delineation of clinical privileges and
clinical
[[Page 71098]]
performance and medical malpractice case files, education, training,
and occupational experience and competencies.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. Chapter 55,
Medical and Dental Care; Army Regulation 40-66, Medical Record
Administration and Health Care Documentation; Army Regulation 40-68,
Clinical Quality Management, Army Regulation 40-5, Preventive Medicine,
and E.O. 9397 (SSN).
Purpose(s):
To determine and assess capability of practitioner's clinical
practice and identify service-wide occupational health program
strengths and weaknesses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In specific instances, clinical privileged information from this
system of records may be provided to civilian and military medical
facilities, Federal of State medical Boards of the United States, State
Licensure Authorities and other appropriate professional regulating
bodies for use in assuring high quality health care.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's surname and/or Social Security Number.
Safeguards:
Records are maintained in monitored or controlled access rooms or
areas; public access to the records is not permitted; computer hardware
is located ins supervised areas; access is controlled by password or
other user code system; utilization reviews ensure that the system is
not violated. Access is restricted to personnel having a need for the
record in the performance of their duties. Buildings/rooms are locked
outside regular working hours.
Retention and disposal:
Records are retained in medical treatment facility of individual's
last assignment and in the U.S. Army Center for Health Promotion and
Preventive Medicine database. Records of military members are
transferred to individual's Military Personnel Records Jacket upon
separation or retirement. Records on civilian personnel are destroyed 5
years after employment terminates.
Medical malpractice case files are destroyed after 10 years.
System manager(s) and address:
Chief Information Officer, Office of the Surgeon General, U.S. Army
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam
Houston, TX 78234-6013.
Commander, U.S. Army Center for Health Promotion and Preventive
Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
Notification procedure:
Individual's seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the commander of the medical treatment where practitioner provided
clinical service. Official mailing addresses are published as an
appendix to the Army's compilation of record systems notices.
For verification purposes, the individual should provide the full
name, Social Security Number, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the commander of
the medical treatment where practitioner provided clinical service.
Official mailing addresses are published as an appendix to the Army's
compilation of record systems notices.
For verification purposes, the individual should provide the full
name, Social Security Number, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determination are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Interviewer, individual's application, medical audit results,
voluntary self-reporting, and other administrative or investigative
records obtained from civilian or military sources.
Exemptions claimed for the system:
None.
[FR Doc. 05-23264 Filed 11-23-05; 8:45 am]
BILLING CODE 5001-06-M