[Federal Register: December 8, 2005 (Volume 70, Number 235)]
[Notices]
[Page 72998-72999]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08de05-51]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Department of the Army proposes to alter a system of
records notice in its inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
January 9, 2006 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to Department of the Army, Freedom of
Information/Privacy Division, U.S. Army Records Management and
Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 2, 2005, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 2, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-210a USAREC
System name:
Enlisted Eligibility Files (April 4, 2003 68 FR 16484).
[[Page 72999]]
Changes:
* * * * *
Categories of records in the system:
Add the following: ``entrance applications, date of birth, home
address and telephone number, and video tapes of the interview.''
Authority for maintenance of the system:
Add the following: ``and E.O. 9397 (SSN).''
* * * * *
Storage:
Add the following: ``and electronic storage media.''
* * * * *
System manager(s) and address:
Delete entry and replace with: ``Commander, U.S. Army Recruiting
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''
Notification procedure:
Delete address and replace with: ``Commander, U.S. Army Recruiting
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''
Record source categories:
Delete address and replace with: ``Commander, U.S. Army Recruiting
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''
Record access procedure:
Delete address and replace with: ``Commander, U.S. Army Recruiting
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''
* * * * *
A0601-210a USAREC
System name:
Enlisted Eligibility Files.
System location:
U.S. Army Recruiting Command, Fort Knox, KY 40121-5000.
Categories of individuals covered by the system:
Applicants for the Regular Army who have requested a waiver of
moral eligibility for a juvenile or adult felony; determination of
medical/Military Occupational Specialty qualifications, determination
of Stripes for Skills qualification; exceptions to policy;
determination of enlistment eligibility, and prior service personnel
requesting a mental retest.
Categories of records in the system:
Individual's request, evaluation documents, decisions, replies
concerning approval/disapproval, entrance applications, date of birth,
home address and telephone number, and video tapes of the interview.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 504, Persons not
qualified; Army Regulation 601-210, Regular Army and Army Reserve
Enlistment Program, and E.O. 9397 (SSN).
Purpose(s):
To make determinations on the moral, medical, and administrative
waivers of applicants for the Regular Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and in electronic storage media.
Retrievability:
By individual's surname.
Safeguards:
Records are maintained within secured buildings in areas accessible
only to persons having official need-to-know, and who are properly
trained and screened. In addition, access to all records is restricted
to designated individuals whose official duties dictate an official
need-to-know. Information in automated media is further protected from
unauthorized access in locked rooms.
Retention and disposal:
Destroyed after 2 years, by shredding.
System manager(s) and address:
Commander, U.S. Army Recruiting Command, ATTN: USARCRM-M, Fort
Knox, KY 40121-5000.
Notification procedure:
Individuals wishing to know whether or not information on them is
contained in this system of records should write to the Commander, U.S.
Army Recruiting Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000,
furnishing full name, Military Status, current address and telephone
number, and signature.
Record access procedures:
Individuals desiring access to records about themselves should
write to the Commander, U.S. Army Recruiting Command, ATTN: USARCRM-M,
Fort Knox, KY 40121-5000, furnishing full name, Military Status,
current address and telephone number, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, employers, probation officials, law
enforcement officials, school officials, personal references,
transcripts, medical records, Army records and report.
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.
[FR Doc. 05-23780 Filed 12-7-05; 8:45 am]
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