[Federal Register: February 25, 2005 (Volume 70, Number 37)]
[Notices]
[Page 9282-9283]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr25fe05-56]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on March 28, 2005 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722,
extension 110.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on (date), to the
House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DHA 11
System Name:
Defense Medical Personnel Preparedness Database.
System location:
Department of Defense, TRICARE Management Activity, 5205 Leesburg
[[Page 9283]]
Pike, Suite 1100, Falls Church, VA 22041-3238.
Categories of Individuals Covered by the System:
Active Duty Military, Reserve, National Guard, and DoD civilian
employees, to include non-appropriated fund employees and foreign
nationals.
Categories of records in the system:
Individual's name, gender, work address and telephone number,
Social Security Number, medical training information including class
names and class dates, and personnel readiness documentation that
includes immunization and other health information required to
determine an individual's fitness to perform their duties related to
the mission of the Armed Forces and the Military Health System.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental regulations; E.O. 12656, Assignment of
Emergency Preparedness Responsibilities; DOD-I 1322.24, Military
Medical Readiness Skills Training; DoD 6013.13-M, Medical Expense
Performance Reporting System (MEPRS) for Fixed, Medical/Dental
Treatment Facilities; DoD 5136.1-P, Medical Readiness Strategic Plan
(MRSP); and E.O. 9397 (SSN).
Purpose(s):
The Office of the Secretary is establishing a single Department of
Defense electronic database that provides the preparedness of DoD
medical personnel to meet national security emergencies.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of
OSD's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
The records are maintained in computers and computer output
products.
Retrievability:
Records are retrieved by individual's name and Social Security
Number.
Safeguards:
The records are maintained in a government-controlled facility.
Physical access is limited to personnel with appropriate clearance and
need-to-know. Access to computerized data is restricted by password.
Passwords are changed periodically.
Retention and disposal:
Maintained for as long as DoD medical personnel are active and in
Military Health Services System. Upon death or disenrollment from
system, records are marked for inactive file and kept an additional
five years. Storage media containing data with personal identifiers
will be erased (degaussed) after the five-year inactive record
retention.
System manager(s) and address:
Program Manager, Resources Information Technology Program Office,
5205 Leesburg Pike, Suite 1100, Falls Church, VA 22041-3238.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the TRICARE Management Activity Privacy Office,
5111 Leesburg Pike, Suite 810, Falls Church, VA 22041-3238.
Requests must contain the individual's full name and Social
Security Number.
Record access procedures:
Individuals seeking to determine whether information about
themselves is contained within the system should address written
inquiries to the TRICARE Management Activity Privacy Office, 5111
Leesburg Pike, Suite 810, Falls Church, VA 22041-3238.
Requests must contain the individual's full name and Social
Security Number.
Contesting record procedures:
Individuals may request a record be amended. Correspondence should
be sent to TRICARE Management Activity Privacy Office, 511 Leesburg
Pike, Suite 810, Falls Church, VA 22041-3238.
Individual must include as much information, documentation, or
other evidence as needed to support your request to amend the pertinent
record.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Records source categories:
Information about individuals in the records is obtained primarily
from DoD Pay and Personnel Systems, the Military Medical Eligibility
System (known as the Defense Enrollment Eligibility Reporting System),
and from personnel who work at DoD Medical facilities. Additional
information may be obtained from DoD supervisors or DoD operational
records.
Exemptions claimed for the system:
None.
[FR Doc. 05-3672 Filed 2-24-05; 8:45 am]
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