[Federal Register: March 29, 2005 (Volume 70, Number 59)]
[Notices]
[Page 15899-15937]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr29mr05-103]
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DEPARTMENT OF LABOR
Veterans' Employment and Training Service
Urban Homeless Veterans' Reintegration Program (HVRP) Grants for
Program Year (PY) 2005
Announcement Type: Initial Solicitation for Grant Applications
(SGA).
Funding Opportunity Number: SGA 05-01.
Catalogue of Federal Domestic Assistance #: 17-805.
Dates: Applications are due on April 28, 2005.
Period of Performance is PY 2005, July 1, 2005 through June 30,
2006.
Executive Summary (Applicants For Grant Funds Should Read This
Notice In Its Entirety): The U.S. Department of Labor (USDOL),
Veterans' Employment and Training Service (VETS), announces a grant
competition under 38 U.S.C. Section 2021, as added by Section 5 of
Public Law 107-95, the Homeless Veterans Comprehensive Assistance Act
of 2001 (HVCAA). Section 2021 requires the Secretary of Labor to
conduct, directly or through grant or contract, such programs as the
Secretary determines appropriate to expedite the reintegration of
homeless veterans into the labor force.
Due to limited available funding and the high concentration of
homeless veterans in the metropolitan areas of the 75 U.S. cities
largest in population and the metropolitan area of San Juan, Puerto
Rico, the only jurisdictions eligible to be served through this urban
competition for HVRPs are those areas listed in Appendix I.
HVRP grants are intended to address two objectives: (1) To provide
services to assist in reintegrating homeless veterans into meaningful
employment within the labor force, and (2) to stimulate the development
of effective service delivery systems that will address the complex
problems facing homeless veterans. Successful applicants will design
programs that assist eligible veterans by providing job placement
services, job training, counseling, supportive services, and other
assistance to expedite the reintegration of homeless veterans into the
labor force. Successful programs will also be designed to be flexible
in addressing the universal as well as the local or regional problems
that have had a negative impact on homeless veterans reentering the
workforce.
Under this solicitation covering Fiscal Year (FY) 2005, VETS
anticipates that up to $2,000,000 will be available for grant awards up
to a maximum of $300,000 for each grant award. VETS expects to award
approximately seven (7) grants. This notice contains all of the
necessary information and forms to apply for grant funding. The period
of performance for these PY 2005 grants will be July 1, 2005 through
June 30, 2006. Two (2) optional years of funding may be available,
depending upon Congressional appropriations, the agency's decision to
exercise the optional year(s) of funding, and satisfactory grantee
performance.
I. Funding Opportunity Description
The U.S. Department of Labor (USDOL), Veterans' Employment and
Training Service (VETS), announces a grant competition under 38 U.S.C.
Section 2021, as added by Section 5 of Public Law 107-95, the Homeless
Veterans Comprehensive Assistance Act of 2001 (HVCAA) . Section 2021
requires the Secretary of Labor to conduct, directly or through grant
or contract, such programs as the Secretary determines appropriate to
provide job training, counseling, and placement services (including job
readiness, literacy training, and skills training) to expedite the
reintegration of homeless veterans into the labor force.
1. Program Concept and Emphasis
HVRP grants are intended to address two objectives: (a) To provide
services to assist in reintegrating homeless veterans into meaningful
employment within the labor force, and (b) to stimulate the development
of effective service delivery systems that will address the complex
problems facing homeless veterans.
For this Fiscal Year (FY) 2005 grant solicitation, VETS seeks
applicants that will provide direct services through a case management
approach that networks with Federal, State, and local resources for
veteran support programs. Successful applicants will have clear
strategies for employment and retention of employment for homeless
veterans. Successful applicants will design programs that assist
eligible veterans by providing job placement services, job training,
counseling, mentoring, supportive services, and other assistance to
expedite the reintegration of homeless veterans into the labor force.
Successful applicants will also
[[Page 15900]]
design programs that are flexible in addressing the universal as well
as the local or regional problems that have had a negative impact on
homeless veterans reentering the workforce. The HVRP in PY 2005 will
seek to continue to strengthen development of effective service
delivery systems, to provide comprehensive services through a case
management approach that address complex problems facing eligible
veterans trying to transition into gainful employment, and to improve
strategies for employment and retention in employment.
Due to the limited amount of funding and the high concentration of
homeless veterans in the metropolitan areas of the 75 U.S. cities
largest in population and the metropolitan area of San Juan, Puerto
Rico, the only jurisdictions eligible to be served through this urban
competition for HVRP are those areas listed in Appendix I.
2. Project Awareness Program Information and Orientation Activities
In order to promote networking between the HVRP funded program and
local service providers (and thereby eliminate gaps or duplication in
services and enhance the provision of assistance to participants), the
grantee must provide project orientation workshops and/or program
awareness activities that it determines are the most feasible for the
types of providers listed below. Grantees are encouraged to demonstrate
strategies for incorporating small faith-based and community
organizations (defined as organizations with social services budgets of
$350,000 or less and six (6) or fewer full-time employees) into their
outreach plans. Project orientation workshops conducted by grantees
have been an effective means of sharing information and informing the
community of the availability of other services; they are encouraged
but not mandatory. Rather, grantees will have the flexibility to attend
service provider meetings, seminars, and conferences, to outstation
staff, and to develop individual service contracts as well as to
involve other agencies in program planning.
The grantee will be responsible for providing project awareness,
program information, and orientation activities to the following:
A. Direct providers of services to homeless veterans, including
shelter and soup kitchen operators, to make them aware of the services
available to homeless veterans to make them job-ready and to aid their
placement into jobs.
B. Federal, State, and local agencies such as the Social Security
Administration (SSA), Department of Veterans Affairs (DVA), State
Workforce Agencies (SWAs) and local One-Stop Centers (which integrate
Workforce Investment Act (WIA) and other employment and training
services), mental health services, and healthcare detoxification
facilities: to familiarize them with the nature and needs of homeless
veterans.
C. Civic and private sector groups, in particular Veterans' Service
Organizations, support groups, job training and employment services,
and community-based organizations (including faith-based
organizations), to provide information on homeless veterans and their
needs.
The grantee will also be responsible for participating in ``Stand
Down'' events. A ``Stand Down'' is an event held in a locality, usually
for one (1) to three (3) days, where services are provided to homeless
veterans along with shelter, meals, clothing, employment services, and
medical attention. This type of event is mostly a volunteer effort,
which is organized within a community and brings service providers
together such as the Department of Veterans Affairs, Disabled Veterans'
Outreach Program Specialists (DVOP) and Local Veterans' Employment
Representatives (LVER) staff from the State Workforce Agencies, Veteran
Service Organizations, military personnel, civic leaders, and a variety
of other interested persons, groups, and organizations. Many services
are provided on-site with referrals also made for continued assistance
after the Stand Down event. These events can often be the catalyst that
enables homeless veterans to get back into mainstream society. The
Department of Labor has supported replication of these events and many
have been held throughout the nation.
In areas where an HVRP is operating, grantees are expected and
encouraged to participate fully and offer their services for all
locally planned Stand Down event(s). Toward this end, up to $8,000 of
the requested HVRP grant funds may be used to supplement the Stand Down
efforts, where funds are not otherwise available, and may be requested
in the budget and explained in the budget narrative.
3. Scope of Program Design
In addition to the activities described above, the project design
must include the following services:
A. Outreach, intake, assessment, peer counseling to the degree
practical, employment services, and follow-up support services to
enhance retention in employment. Program staff providing outreach
services should have experience in dealing with, and an understanding
of the needs of, homeless veterans. Outreach activities must include
and coordinate with the DVOP and LVER staff in the State Workforce
Agencies or in the workforce investment systems' One-Stop Career
Centers, Veterans' Workforce Investment Program (VWIP), and the
Department of Veterans Affairs.
B. Provision of or referral to employment services such as: job
search workshops, job counseling, assessment of skills, resume writing
techniques, interviewing skills, subsidized trial employment (work
experience), job development services, job placement into unsubsidized
employment, job placement follow-up services to enhance retention in
employment.
C. Provision of or referral to training services such as: basic
skills instruction, remedial education activities, life skills and
money management training, on-the-job training, classroom training,
vocational training, specialized and/or licensing training programs,
and other formal training programs as deemed appropriate to benefit the
participant. At least 80% of the enrolled HVRP participants must
participate in training activities.
D. Grantees must perform a preliminary assessment of each
participant's eligibility for Department of Veterans Affairs (DVA)
service-connected disability, compensation, and/or pension benefits. As
appropriate, grantees will work with the Veterans Service Organizations
or refer the participants to DVA in order to file a claim for
compensation or pension. Grantees will track progress of claims and
report outcomes in case management records.
E. Coordination with veterans' services programs, including: DVOPs
and LVERs in the workforce investment system's One-Stop Career Centers,
as well as Veterans' Workforce Investment Programs (VWIPs), Department
of Veterans Affairs (DVA) services, including its Health Care for
Homeless Veterans, Domiciliary Care, Regional Benefits Assistance
Program, and Transitional Housing under Homeless Provider Grant and per
diem programs.
F. Networking with Veterans' Service Organizations such as: The
American Legion, Disabled American Veterans, Veterans of Foreign Wars,
Vietnam Veterans of America, the American Veterans (AMVETS).
G. Referral as necessary to health care, counseling, and
rehabilitative services including, but not limited to: alcohol and drug
rehabilitation, therapeutic services, Post Traumatic Stress Disorder
[[Page 15901]]
(PTSD) services, and mental health services as well as coordination
with Stewart B. McKinney Homeless Assistance Act (MHAA) programs for
health care for the homeless, and health care programs under the
Homeless Veterans Comprehensive Assistance Act (HVCAA) of 2001.
H. Referral to housing assistance, as appropriate, provided by:
local shelters, Federal Emergency Management Administration (FEMA) food
and shelter programs, transitional housing programs and single room
occupancy housing programs funded under MHAA and HVCAA, and permanent
housing programs for disabled homeless persons funded under MHAA and
HVCAA.
4. Results-Oriented Model: No specific model is mandatory, but
successful applicants will design a program that is responsive to the
needs of the local community and achieves the HVRP objectives. The HVRP
objectives are to successfully reintegrate homeless veterans into the
workforce and to stimulate the development of effective service
delivery systems that will address the complex problems facing homeless
veterans.
Under the Government Performance and Results Act (GPRA), Congress
and the public are looking for program results rather than program
processes. The outcome measurement established for HVRP grants is for
grantees to meet a minimum entered employment rate of 58%, determined
by dividing the number of participants who entered employment by the
number of HVRP enrollments. (Actual performance outcomes will be
reported quarterly using an Internet-based reporting system for HVRP
with access provided to successful grantees after the award process has
been completed.) While the percentage of HVRP enrollments that enter
employment is an important outcome, it is also necessary to evaluate
and measure the program's long-term results, through the 90-day and
180-day follow-up periods, to determine the quality and success of the
program.
The applicant's program should be based on a results-oriented
model. The first phase of activity should consist of the level of
outreach necessary to introduce the program to eligible homeless
veterans. Outreach also includes establishing contact with other
agencies that encounter homeless veterans. Once the eligible homeless
veterans have been identified, an assessment must be made of each
individual's abilities, interests, needs, and barriers to employment.
In some cases, participants may require referrals to services such as
rehabilitation, drug or alcohol treatment, or a temporary shelter
before they can be enrolled into the HVRP program. Once the eligible
homeless veteran is stabilized, the assessment must concentrate on the
employability of the individual and whether the individual is to be
enrolled into the HVRP program.
A determination should be made as to whether the HVRP enrolled
participant would benefit from pre-employment preparation such as
resume writing, job search workshops, related employment counseling,
and case management, or possibly an initial entry into the job market
through temporary jobs. Additionally, sheltered work environments,
classroom training, and/or on-the-job training must be evaluated. Such
services should be noted in an Employability Development Plan to
facilitate the staff's successful monitoring of the plan. Entry into
full-time employment or a specific job-training program should follow,
in keeping with the overall objective of HVRP, to bring the participant
closer to self-sufficiency. Supportive services may assist the HVRP
enrolled participant at this point or even earlier.
Job development, a crucial part of the employability process,
usually occurs when there are no competitive job openings that the
HVRP-enrolled participant is qualified to apply for, therefore, a job
opportunity is created or developed specifically for that HVRP enrolled
participant with an employer. HVRP-enrolled participants who are ready
to enter employment and/or who are in need of intensive case management
services are to be referred to the DVOP and LVER staff at a One-Stop
Career Center. DVOP and LVER staff are able to provide HVRP-enrolled
participants the following services: job development, employment
services, case management and career counseling. Most DVOP and LVER
staff received training in case management at the National Veterans'
Training Institute. All DVOP and LVER staff provide employment-related
services to veterans who are most at a disadvantage in the labor
market. VETS' recommends working hand-in-hand with DVOP/LVER and other
One-Stop Career Center staff to achieve economies of resources and to
avoid duplication of services. DVOP/LVER staff may also be able to
provide valuable assistance in tracking participants in their State
wage record management information system for follow-up purposes at 90
and 180 days after a participant enters employment.
The applicant's program must include tracking of program
participants. Tracking should begin with the referral to employment and
continue through the 90-day and 180-day follow-up periods after
entering employment to determine whether the veteran is in the same or
similar job. It is important that the grantee maintain contact with
veterans after placement to ensure that employment-related problems are
addressed. The 90-day and 180-day follow-ups are fundamental to
assessing program results. Grantees need to budget for 90-day and 180-
day follow-up activity so that it can be performed for those
participants placed at or near the end of the grant performance period.
All grantees, prior to the end of the grant performance period, must
obligate sufficient funds to ensure that follow-up activities are
completed. Such results will be reported in the final technical
performance report.
II. Award Information
1. Type of Funding Instrument: One (1) year grant.
2. Funding Levels: The total funding available for this Urban HVRP
solicitation is up to $2,000,000. It is anticipated that approximately
seven (7) awards will be made under this solicitation. Awards are
expected to range from $75,000 to a maximum of $300,000. The Department
of Labor reserves the right to negotiate the amounts to be awarded
under this competition. Please be advised that requests exceeding
$300,000 will be considered non-responsive and will not be evaluated.
3. Period of Performance: The period of performance will be for the
twelve (12) month period of July 1, 2005 to June 30, 2006, unless
modified by the Grant Officer. It is expected that successful
applicants will begin program operations under this solicitation on
July 1, 2005. All program funds must be obligated by June 30, 2006; a
limited amount of funds may be obligated and reserved for follow-up
activities and closeout.
4. Optional Year Funding: Should Congress appropriate additional
funds for this purpose, VETS may consider up to an optional two (2)
years of funding. The Government does not, however, guarantee optional
year funding for any grantee. In deciding whether to exercise any
optional year(s) of funding, VETS will consider grantee performance
during the previous period of operations as follows:
A. The grantee must meet, at minimum, 85% of planned goals for
Federal expenditures, enrollments, and placements in each quarter and/
or at least 85% of planned cumulative goals by the end of the third
quarter; and
B. The grantee must be in compliance with all terms identified in
the
[[Page 15902]]
Solicitation for Grant Application (SGA) and grant award document; and
C. All program and fiscal reports must have been submitted by the
established due dates and must be verified for accuracy.
III. Eligibility Information
1. Eligible Applicants: Applications for funds will be accepted
from State and local Workforce Investment Boards, local public
agencies, for-profit/commercial entities, and nonprofit organizations,
including faith-based and community organizations. Applicants must have
a familiarity with the area and population to be served and the ability
to administer an effective and timely program.
Eligible applicants will generally fall into one of the following
categories:
State and local Workforce Investment Boards (WIBs),
established under Sections 111 and 117 of the Workforce Investment Act.
Public agencies, meaning any public agency of a State or
of a general purpose political subdivision of a State that has the
power to levy taxes and spend funds, as well as general corporate and
police powers. (This typically refers to cities and counties.) A State
agency may propose in its application to serve one or more of the
potential jurisdictions located in its State. This does not preclude a
city or county agency from submitting an application to serve its own
jurisdiction.
For-profit/commercial entities.
Nonprofit organizations. If claiming 501(c)(3) status, the
Internal Revenue Service statement indicating 501(c)(3) status approval
must be submitted.
Note that entities organized under Section 501(c)(4) of the
Internal Revenue Code that engage in lobbying activities are not
eligible to receive funds under this announcement. Section 18 of the
Lobbying Disclosure Act of 1995, Public Law 104-65, 109 Stat. 691 (2
U.S.C. 1611) prohibits instituting an award, grant, or loan of federal
funds to 501(c) (4) entities that engage in lobbying.
2. Cost Sharing: Cost sharing and/or matching funds are not
required. However, we do encourage grantees to maximize the resources
available to the project.
3. Other Eligibility Criteria:
A. The proposal must include a participant outreach component that
uses DVOP/LVER staff and/or trained outreach staff. Programs must be
``employment-focused.'' An ``employment-focused'' program is a program
directed toward: (1) increasing the employability of homeless veterans
through training or arranging for the provision of services that will
enable them to work and (2) matching homeless veterans with potential
employers.
B. Applicants are encouraged to utilize, through partnerships or
sub-awards, experienced public agencies, private nonprofit
organizations, private businesses, faith-based and community
organizations, and colleges and universities (especially those with
traditionally high enrollments of minorities) that have an
understanding of unemployment and the barriers to employment unique to
homeless veterans, a familiarity with the area to be served, and the
capability to effectively provide the necessary services.
C. To be eligible for enrollment as a participant under this HVRP
grant an individual must be homeless and a veteran defined as follows:
The term ``homeless or homeless individual'' includes
persons who lack a fixed, regular, and adequate nighttime residence. It
also includes persons whose primary nighttime residence is either a
supervised public or private shelter designed to provide temporary
living accommodations; an institution that provides a temporary
residence for individuals intended to be institutionalized; or a public
or private place not designed for, or ordinarily used as, a regular
sleeping accommodation for human beings. [42 U.S.C. 11302 (a)].
The term ``veteran'' means a person who served in the
active military, naval, or air service, and who was discharged or
released under conditions other than dishonorable. [38 U.S.C. 101(2)].
IV. Application and Submission Information
1. Address to Request an Application and Amendments: Application
announcements or forms will not be mailed. The Federal Register may be
obtained from your nearest government office or library. Additional
application packages may be obtained from http://www.dol.gov/vets or
http://www.fedgrants.gov/. The application forms and their
instructions, and other pertinent materials are included in the
Appendices. If copies of the standard forms are needed, they can also
be downloaded from: http://www.whitehouse.gov/omb/grants/grants_forms.html
.
To receive amendments to this Solicitation, all applicants must
register their name and address in writing with the Grant Officer at
the following address: U.S. Department of Labor, Procurement Services
Center, Attn: Cassandra Mitchell, Reference SGA 05-01, 200
Constitution Avenue, NW., Room N-5416, Washington, DC 20210, Phone
Number: (202) 693-4570 (not a toll-free number).
2. Content and Form of Application: In addition to the cover
letter, the grant application must consist of three (3) separate and
distinct sections: the Executive Summary, the Technical Proposal, and
the Cost Proposal. The information provided in these three (3) sections
is essential to gain an understanding of the programmatic and fiscal
contents of the grant proposal. A complete grant application package
must not exceed 75 single-sided pages and is to include:
An original, blue ink-signed, and two (2) copies of the
cover letter.
An original and two (2) copies of the Executive Summary
(see below).
An original and two (2) copies of the Technical Proposal
(see below) that includes a completed Technical Performance Goals Form
(Appendix D). Also include all attachments with the technical proposal.
An original and two (2) copies of the Cost Proposal (see
below) that includes an original, blue ink-signed, Application for
Federal Assistance, SF-424 (Appendix A), a Budget Narrative, Budget
Information Sheet SF-424A (Appendix B), an original, blue ink-signed,
Assurances and Certifications Signature Page (Appendix C), a Direct
Cost Description for Applicants and Sub-applicants (Appendix E), and a
completed Survey on Ensuring Equal Opportunity for Applicants (Appendix
F).
A. Section 1--Executive Summary: A one to two page ``Executive
Summary'' reflecting the grantee's overall strategy, timeline, and
outcomes to be achieved in their grant proposal is required. The
Executive Summary should include:
The proposed area to be served through the activities of
this grant.
The years the grantee has served the residents in the
proposed area to be served.
The projects and activities that will expedite the
reintegration of homeless veterans into the workforce.
A summary of outcomes, benefits, and value added by the
project.
B. Section 2--Technical Proposal consists of a narrative proposal
that demonstrates the need for this particular grant program, the
services and activities proposed to obtain successful outcomes for the
homeless veterans to be served; and the applicant's ability to
accomplish the expected outcomes of the proposed project design.
The technical proposal narrative must not exceed fifteen (15) pages
double-spaced, font size no less than 11 pt., no
[[Page 15903]]
less than 1 inch margins, and typewritten on one (1) side of the paper
only. Note: Resumes, charts, standard forms, transmittal letters,
Memorandums of Understanding, agreements, lists of contracts and
grants, and letters of support are not included in the technical
proposal narrative page count. If provided, include these documents as
attachments to the technical proposal. Attachments to the technical
proposal are included in the maximum 75 single-sided pages per grant
application limitation.
Required Content: There are program activities that all
applications must contain to be found technically acceptable under this
SGA. Programs must be ``employment-focused'' and must be responsive to
the rating criteria in Section V(1). The required program activities
are: participant outreach and project awareness activities, pre-
enrollment assessments, employment development plans for each enrolled
participant, case management, job placement, job retention follow-up
(at 90 and 180 days) after individual enters employment, utilization
and coordination of employment services through the One-Stop System,
including the DVOP and LVER staff, and with community linkages with
other programs that provide support to homeless veterans. These
activities are described in section I.3. of this SGA.
The following format for the technical proposal is recommended:
Need for the program: The applicant must identify the geographical area
to be served and provide an estimate of the number of homeless veterans
in the designated geographical area. Include poverty and unemployment
rates in the area and identify the disparities in the local community
infrastructure that exacerbate the employment barriers faced by the
targeted veterans. Include labor market information and job
opportunities in the employment fields and industries that are in
demand in the geographical area to be served. Applicants are to clearly
describe the proposed program awareness and participant outreach
strategies.
Approach or strategy to increase employment and job retention:
Applicants must be responsive to the Rating Criteria contained in
Section V(1) and address all of the rating factors as thoroughly as
possible in the narrative. The applicant must:
Describe the specific supportive employment and training
services to be provided under this grant and the sequence or flow of
such services;
Indicate the type(s) of training that will be provided
under the grant and how it relates to the jobs that are in demand,
length of training, training curriculum, and how the training will
improve the eligible veterans' employment opportunities within that
geographical area;
Provide a follow-up plan that addresses retention after 90
and 180 days with participants who have entered employment;
Include the completed Planned Quarterly Technical
Performance Goals (and planned expenditures) form listed in Appendix D.
Linkages with facilities that serve homeless veterans: Describe
program and resource linkages with other facilities that will be
involved in identifying potential clients for this program. Describe
any networks with other related resources and/or other programs that
serve homeless veterans. Indicate how the program will be coordinated
with any efforts that are conducted by public and private agencies in
the community. Indicate how the applicant will coordinate with any
continuum of care efforts for the homeless among agencies in the
community. If a Memorandum of Understanding (MOU) or other service
agreement with service providers exists, copies should be provided.
Linkages with other providers of employment and training services
to homeless veterans: Describe the linkages, networks, and
relationships the proposed program will have with other providers of
services to homeless veterans; include a description of the
relationship with other employment and training programs in the One
Stop System such as Disabled Veterans' Outreach Program (DVOP), the
Local Veterans' Employment Representative (LVER) program, and programs
under the Workforce Investment Act such as the Veterans' Workforce
Investment Program (VWIP); list the type of services that will be
provided by each. Note the type of agreement in place, if applicable.
Linkages with the workforce investment system are required. Describe
any networks with any other resources and/or other programs for
homeless veterans. If a Memorandum of Understanding (MOU) or other
service agreement with other service providers exists, copies should be
provided.
Linkages with other Federal agencies: Describe program and resource
linkages with the Department of Housing and Urban Development (HUD),
Department of Health and Human Services (HHS), and Department of
Veterans Affairs (DVA), to include the Compensated Work Therapy (CWT)
and per diem programs. If a Memorandum of Understanding (MOU) or other
service agreement with other service providers exists, copies should be
provided.
Proposed supportive service strategy for veterans: Describe how
supportive service resources for veterans will be obtained and used. If
resources are provided by other sources or linkages, such as Federal,
State, local, or faith-based and community programs, the applicant must
fully explain the use of these resources and how they will be applied.
If a Memorandum of Understanding (MOU) or other service agreement with
other service providers exist, copies should be provided.
Organizational capability to provide required program activities:
The applicant's relevant current and prior experience (within the last
three year period) in operating employment and training programs is to
be clearly described, if applicable. A summary narrative of program
experience and employment and training performance outcomes is
required. The applicant must provide information showing outcomes of
employment and training programs that it has had in the past three (3)
years in terms of enrollments and participants who have entered into
employment. An applicant that has operated a HVRP, other Homeless
Employment and Training program, or VWIP program must also include the
final or most recent technical performance report.
Please note that the Department of Labor grant review panel
members, who will be reviewing all grant applications submitted as a
result of this SGA, do not have access to any reporting information
systems during the review process, therefore, if final or most recent
technical performance reports are not submitted, the grant application
may be considered non-responsive.
The applicant must also provide evidence of key staff capability.
It is preferred that the grantee be a well established service provider
and not in the initial start-up phase or process.
Proposed housing strategy for homeless veterans: Describe how
housing resources for eligible homeless veterans will be obtained or
accessed. These resources must be from linkages or sources other than
the HVRP grant such as HUD, HHS, community housing resources, DVA
leasing, or other programs.
C. Section 3--The Cost Proposal must contain the following:
Applicants can expect that the cost proposal will be reviewed for
allocability, allowability, and reasonableness.
(1) Standard Form SF-424, ``Application for Federal Assistance''
(with the original signed in blue-ink) (Appendix A) must be completed;
[[Page 15904]]
The Catalog of Federal Domestic Assistance number for this program
is 17.805 and it must be entered on the SF-424, in Block 10.
The organizational unit section of Block 5 of the SF-424 must
contain the Dun and Bradstreet Number (DUNS) of the applicant.
Beginning October 1, 2003, all applicants for Federal grant funding
opportunities are required to include a DUNS number with their
application. See OMB Notice of Final Policy Issuance, 68 Federal
Register 38402 (June 27, 2003). Applicants' DUNS number is to be
entered into Block 5 of SF-424. The DUNS number is a nine-digit
identification number that uniquely identifies business entities. There
is no charge for obtaining a DUNS number. To obtain a DUNS number call
1-866-705-5711 or access the following Web site: http://www.dunandbradstreet.com/
Requests for exemption from the DUNS number
requirement must be made to the Office of Management and Budget.
(2) Standard Form SF-424A ``Budget Information Sheet'' (Appendix B)
must be included;
(3) As an attachment to SF-424A, the applicant must provide a
detailed cost breakout of each line item on the Budget Information
Sheet. Please label this page or pages the ``Budget Narrative'' and
ensure that costs reported on the SF-424A correspond accurately with
the Budget Narrative;
The Budget Narrative must include, at a minimum:
Breakout of all personnel costs by position, title, annual
salary rates, and percent of time of each position to be devoted to the
proposed project (including sub-grantees) by completing the ``Direct
Cost Descriptions for Applicants and Sub-Applicants'' form (Appendix
E);
Explanation and breakout of extraordinary fringe benefit
rates and associated charges (i.e., rates exceeding 35% of salaries and
wages);
Explanation of the purpose and composition of, and method
used to derive the costs of each of the following: travel, equipment,
supplies, sub-awards/contracts, and any other costs. The applicant must
include costs of any required travel described in this Solicitation.
Planned travel expenditures will not exceed 5% of the total HVRP funds
requested. Mileage charges may not exceed 40.5 cents per mile or the
current Federal rate;
All associated costs for obtaining and retaining
participant information pertinent to the follow-up survey, at 90 and
180 days after the program performance period ends;
Description/specification of, and justification for,
equipment purchases, if any. Tangible, non-expendable, personal
property having a useful life of more than one year and a unit
acquisition cost of $5,000 or more per unit must be specifically
identified; and
Matching funds, leveraged funds, and in-kind services are
not required for HVRP grants. However, if matching funds, leverage
funds, or in-kind services are to be used, an identification of all
sources of leveraged or matching funds and an explanation of the
derivation of the value of matching/in-kind services must be provided.
When resources such as matching funds, leveraged funds, and/or the
value of in-kind contributions are made available, please show in
Section B of the Budget Information Sheet.
(4) A completed Assurance and Certification signature page
(Appendix C) (signed in blue ink) must be submitted;
(5) All applicants must submit evidence of satisfactory financial
management capability, which must include recent (within the last 18
months) financial and/or audit statements. All successful grantees are
required to utilize Generally Accepted Accounting Practices (GAAP),
maintain a separate accounting for these grant funds, and have a
checking account;
(6) All applicants must include, as a separate appendix, a list of
all employment and training government grants and contracts that it has
had in the past three (3) years, including grant/contract officer
contact information. VETS reserves the right to have a DOL
representative review and verify this data;
(7) A completed Survey on Ensuring Equal Opportunity for Applicants
(Appendix F) must be provided.
3. Submission Dates and Times (Acceptable Methods of Submission):
The grant application package must be received at the designated place
by the date and time specified or it will not be considered. Any
application received at the Office of Procurement Services after 4:45
p.m. EDT, April 28, 2005, will not be considered unless it is received
before the award is made and:
It is determined by the Government that the late receipt
was due solely to mishandling by the Government after receipt at the
U.S. Department of Labor at the address indicated; or
It was sent by registered or certified mail not later than
the fifth calendar day before April 28, 2005; or
It was sent by U.S. Postal Service Express Mail Next Day
Service-Post Office to Addressee, not later than 5 p.m. at the place of
mailing two (2) working days, excluding weekends and Federal holidays,
prior to April 28, 2005.
[rtarr8] Applicants may apply online at http://grants.gov.
Applicants submitting proposals online are requested to refrain from
mailing an application as well. Any application received after the
deadline will not be considered and will not be evaluated.
4. Intergovernmental Review: Not Applicable.
5. Funding Restrictions:
A. Proposals exceeding $300,000 will be considered non-responsive
and will not be evaluated.
B. There is a limit of one (1) application per submitting
organization and physical location serving the same HVRP participant
population. If two (2) applications from the same organization for the
same physical location serving the same HVRP participant population are
submitted, the application with the later date will be considered non-
responsive. Please do not submit duplicate original grant applications
as only one (1) grant application will be considered for funding
purposes.
C. Due to the limited availability of funding, if an organization
was awarded Fiscal Year 2003 or Fiscal Year 2004 HVRP funds for a
specific physical location serving the same HVRP participant population
and will be receiving second and possible third year funding, then that
organization at that specific physical location serving the same HVRP
participant population will be considered ineligible to compete for FY
2005 HVRP funds. Therefore, due to the limited funding availability, we
are unable to award more than one (1) HVRP grant per organization at a
specific physical location serving the same HVRP participant
population.
D. There will not be reimbursement of pre-award costs unless
specifically agreed upon in writing by the Department of Labor.
E. Entities described in Section 501(c)(4) of the Internal Revenue
Code that engage in lobbying activities are not eligible to receive
funds under this announcement because Section 18 of the Lobbying
Disclosure Act of 1995, Public Law No. 104-65, 109 Stat. 691, prohibits
the award of Federal funds to these entities.
F. The only potential areas that will be served through this urban
competition for HVRPs in FY 2005 are the metropolitan areas of the 75
U.S. cities largest in population and the metropolitan area of San
Juan, Puerto Rico (see Appendix I).
G. The U.S. Government is generally prohibited from providing
direct financial assistance for inherently
[[Page 15905]]
religious activities. The grantee may work with and partner with
religious institutions; however, direct Federal assistance provided
under grants with the U.S. Department of Labor may not be used for
religious instruction, worship, prayer, proselytizing or other
inherently religious activities. 29 CFR part 2, Subpart D governs the
treatment in government programs of religious organizations and
religious activities; the grantee and sub-awardees are expected to be
aware of and observe the regulations in this Subpart.
H. Limitations on Administrative and Indirect Costs
Administrative costs, which consist of all direct and
indirect costs associated with the supervision and management of the
program, are limited to and will not exceed 20% of the total grant
award.
Indirect costs claimed by the applicant must be based on a
Federally approved rate. A copy of the current negotiated approved and
signed indirect cost negotiation agreement must be submitted with the
application. Furthermore, indirect costs are considered a part of
administrative costs for HVRP purposes and, therefore, may not exceed
20% of the total grant award.
If the applicant does not presently have an approved
indirect cost rate, a proposed rate with justification may be
submitted. Successful applicants will be required to negotiate an
acceptable and allowable rate within 90 days of grant award with the
appropriate DOL Regional Office of Cost Determination or with the
applicant's cognizant agency for indirect cost rates (See Office of
Management and Budget web site at http://www.whitehouse. gov/omb/
grants/attach.html).
Indirect cost rates traceable and trackable through the
State Workforce Agency's Cost Accounting System represent an acceptable
means of allocating costs to DOL and, therefore, can be approved for
use in grants to State Workforce Agencies.
6. Other Submission Requirements:
The only acceptable evidence to establish the date of mailing of a
late application sent by registered or certified mail is the U.S.
Postal Service postmark on the envelope or wrapper and on the original
receipt from the U.S. Postal Service. If the postmark is not legible,
an application received after the above closing time and date shall be
processed as if mailed late. ``Postmark'' means a printed, stamped or
otherwise placed impression (not a postage meter machine impression)
that is readily identifiable without further action as having been
applied and affixed by an employee of the U.S. Postal Service on the
date of mailing. Therefore applicants should request that the postal
clerk place a legible hand cancellation ``bull's-eye'' postmark on both
the receipt and the envelope or wrapper. Applications cannot be
accepted by e-mail or facsimile machine.
The only acceptable evidence to establish the date of mailing of a
late application sent by U.S. Postal Service Express Mail Next Day
Service-Post Office to Addressee is the date entered by the Post Office
clerk on the ``Express Mail Next Day Service-Post Office to Addressee''
label and the postmark on the envelope or wrapper and on the original
receipt from the U.S. Postal Service. ``Postmark'' has the same meaning
as defined above. Therefore, applicants should request that the postal
clerk place a legible hand cancellation ``bull's-eye'' postmark on both
the receipt and the envelope or wrapper.
The only acceptable evidence to establish the time of receipt at
the U.S. Department of Labor is the date/time stamp of the Procurement
Services Center on the application wrapper or other documentary
evidence or receipt maintained by that office. Applications sent by
other delivery services, such as Federal Express, UPS, etc., will also
be accepted.
All applicants are advised that U.S. mail delivery in the
Washington, DC area has been erratic due to security concerns. All
applicants must take this into consideration when preparing to meet the
application deadline, as you assume the risk for ensuring a timely
submission, that is, if, because of these mail problems, the Department
does not receive an application or receives it too late to give proper
consideration, even if it was timely mailed, the Department is not
required to consider the application.
V. Application Review Information
1. Application Evaluation Criteria: Applications will receive up to
110 total points based on the following criteria:
A. Need for the Project: 10 Points
The applicant will document the need for this project, as
demonstrated by: (i) The potential number or concentration of homeless
individuals and homeless veterans in the proposed project area relative
to other similar areas; (ii) the rates of poverty and/or unemployment
in the proposed project area as determined by the census or other
surveys; and (iii) the extent of the gaps in the local infrastructure
to effectively address the employment barriers that characterize the
target population.
B. Overall Strategy To Increase Employment and Retention in Employment:
35 Points [and Up to 10 Additional Points (for a Total of 45 Points) if
Overall Strategy Includes an Approach for Addressing Barriers to
Employment Faced by Homeless Female Veterans as Described Below.]
The application must include a description of the approach to
providing comprehensive employment and training services, including job
training, job development, obtaining employer commitments to hire,
placement, and post-placement follow-up services. Applicants must
address how they will target occupations in emerging industries.
Supportive services provided as part of the strategy of promoting job
readiness and job retention must be indicated. The applicant must
identify the local services and sources of training to be used for
participants. At least 80% of enrolled participants must participate in
training activities. A description of the relationship with other
employment and training programs delivered through the One-Stop Career
Center System must be specified. Applicants must indicate how the
activities will be tailored or responsive to the needs of homeless
veterans. A participant flow chart may be used to show the sequence and
mix of services.
Additional Points: Up to an additional 10 points under this section
will be awarded to grant proposals that focus some of their effort on
addressing the barriers to employment faced by homeless female
veterans. For such purposes, it is recommended that grant applicants
have an established network of service providers to assist the children
of homeless veterans, including but not limited to, housing, child
care, medical care, etc. It is recommended that formal Memorandum of
Understandings with providers of children services be established and
attached to the grant application request.
Note: The applicant must complete Appendix D, the Recommended
Format for Planned Quarterly Technical Performance Goals, with
proposed programmatic outcomes, including participants served,
placement/entered employments and job retention.
C. Quality and Extent of Linkages With Other Providers of Services to
the Homeless and to Veterans: 20 Points
The application must provide information on the quality and extent
of the linkages this program will have with other providers of services
to homeless veterans in the local community including faith-based and
community
[[Page 15906]]
organizations. For each service, the applicant must specify who the
provider is, the source of funding (if known), and the type of
linkages/referral system established or proposed. Describe, to the
extent possible, how the project would be incorporated into the
community's continuum of care approach and/or the ten (10) year plan to
end homelessness. Describe how the proposed project links to the
appropriate State Workforce Agency and One-Stop Center(s) including
coordination and collaboration with DVOP/LVER and other One Stop Center
staff, HUD, HHS, DVA, and/or other local community based programs and
the services that will be provided as necessary on behalf of the
homeless veteran participants to be served.
D. Demonstrated Capability in Providing Required Program Services,
Including Programmatic Reporting and Participant Tracking: 25 Points
The applicant must describe its relevant prior experience in
operating employment and training programs and providing services to
participants similar to those that are proposed under this
solicitation. Specific outcomes previously achieved by the applicant
must be described, such as job placements, benefits secured, network
coalitions, etc. The applicant must also address its capacity for
timely startup of the program, programmatic reporting, and participant
tracking. The applicant should describe its staff experience and
ability to manage the administrative, programmatic and financial
aspects of a grant program. Include a recent (within the last 18
months) financial statement or audit. Final or most recent technical
reports for other relevant programs must be submitted, if applicable.
Because prior HVRP experience is not a requirement for this grant, some
applicants may not have any HVRP technical performance reports to
submit but may have other similar type programmatic performance reports
to submit as evidence of experience in operating other employment and
training type programs.
E. Quality of Overall Housing Strategy: 10 Points
The application must demonstrate how the applicant proposes to
obtain or access housing resources for veterans in the program and
entering the labor force. This discussion should specify the provisions
made to access temporary, transitional, and permanent housing for
participants through community resources, HUD, DVA lease, or other
means. HVRP funds may not be used for housing purposes or purchasing or
leasing of vehicles.
2. Review and Selection Process:
Applications will initially be screened to ensure timeliness,
completeness, and compliance with the SGA requirements. Applications
that satisfy this initial screening will receive further review as
explained below.
Technical proposals will be reviewed by a Department of Labor grant
review panel using the point scoring system specified above in Section
V(1). The review panel will assign scores after careful evaluation by
each panel member and rank applications based on this score. The
ranking will be the primary basis to identify applicants as potential
grantees. The review panel may establish a competitive range, based
upon the proposal evaluation, for the purpose of selecting qualified
applicants. The review panel may further evaluate grant applications
deemed within the competitive range by assigning a point system for
proposed grantee performance goals in order to compare goals of other
grant applications deemed within the competitive range. The review
panel's conclusions are advisory in nature and not binding on the Grant
Officer.
Cost proposals will be considered in two (2) ways. The Department
of Labor review panel will screen all applicant cost proposals to
ensure expenses are allocable, allowable, and reasonable. If the review
panel concludes that the cost proposal contains an expense(s) that is
not allocable, allowable, and/or reasonable, the application may be
considered ineligible for funding. Further, VETS and the Grant Officer
will consider applicant information concerning the proposed cost per
placement, percentage of participants placed into unsubsidized
employment, average wage at placement, 90 and 180-day retention in
employment percentages, and geographical balance. The national average
cost per placement for HVRP for last year was $2,200.
The Government reserves the right to ask for clarification on any
aspect of a grant application. The Government also reserves the right
to discuss any potential grantee concerns amongst Department of Labor
staff. The Government further reserves the right to select applicants
out of rank order if such a selection would, in its opinion, result in
the most effective and appropriate combination of funding, program, and
administrative costs, e.g., cost per enrollment and placement,
demonstration models, and geographic service areas. The Grant Officer's
determination for award under SGA 05-01 is the final agency
action. The submission of the same proposal from any prior year HVRP
competition does not guarantee an award under this Solicitation.
VI. Award Administration Information
1. Award Notices
A. The Notice of Award signed by the Grant Officer is the
authorizing document and will be provided through postal mail and/or by
electronic means to the authorized representative listed on the SF-424
Grant Application. Notice that an organization has been selected as a
grant recipient does not constitute approval of the grant application
as submitted. Before the actual grant award, the Grant Officer may
enter into negotiations concerning such items as program components,
funding levels, and administrative systems. If the negotiations do not
result in an acceptable submittal, the Grant Officer reserves the right
to terminate the negotiation and decline to fund the proposal.
B. A post-award conference will be held for those grantees awarded
FY 2005 HVRP funds through this competition. The post-award conference
is expected to be held in August 2005 and up to two (2) representatives
must be present. The site of the post-award conference has not yet been
determined, however, for planning and budgeting purposes, please allot
five (5) days and use Denver, Colorado as the conference site. The
post-award conference will focus on providing information and
assistance on reporting, recordkeeping, grant requirements, and also
include networking opportunities to learn of best practices from more
experienced and successful grantees. Costs associated with attending
this conference for up to two (2) grantee representatives will be
allowed as long as they are incurred in accordance with Federal travel
regulations. Such costs must be charged as administrative costs and
reflected in the proposed budget.
2. Administrative and National Policy Requirements
Unless specifically provided in the grant agreement, DOL's
acceptance of a proposal and an award of Federal funds to sponsor any
program(s) does not provide a waiver of any grant requirements and/or
procedures. For example, the OMB circulars require that an entity's
procurement procedures must provide all procurement transactions will
be conducted, as practical, to provide open and free competition. If a
proposal identifies a specific entity to provide the services, the DOL
award does not provide the
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justification or basis to sole-source the procurement, i.e., avoid
competition. All grants will be subject to the following administrative
standards and provisions, as applicable to the particular grantee:
29 CFR part 2, Subpart D--Equal Treatment in Department of
Labor Programs for Faith-Based and Community Organizations; Protection
of Religious Liberty of Department of Labor Social Service Providers
and Beneficiaries.
29 CFR part 31--Nondiscrimination in Federally Assisted
Programs of the Department of Labor--Effectuation of Title VI of the
Civil Rights Act of 1964.
29 CFR part 32--Nondiscrimination on the Basis of Handicap
in Programs or Activities Receiving or Benefiting from Federal
Financial Assistance.
29 CFR part 33--Enforcement of Nondiscrimination on the
Basis of Handicap in Programs or Activities Conducted by the Department
of Labor.
29 CFR part 35--Nondiscrimination on the Basis of Age in
Programs and Activities Receiving Federal Financial Assistance from the
Department of Labor.
29 CFR part 36--Nondiscrimination on the Basis of Sex in
Education Programs or Activities Receiving Federal Assistance.
29 CFR part 37--Implementation of the Nondiscrimination
and Equal Opportunity Provisions of the Workforce Investment Act of
1998.
29 CFR part 93--Lobbying.
29 CFR part 95--Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals,
and other Nonprofit Organizations, and with Commercial Organizations.
29 CFR part 96--Federal Standards for Audit of Federally
Funded Grants, Contracts and Agreements.
29 CFR part 97--Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments.
29 CFR part 98--Federal Standards for Government-wide
Debarment and Suspension (Non procurement) and Government-wide
Requirements for Drug-Free Workplace (Grants).
29 CFR part 99--Audit of States, Local Governments, and
Nonprofit Organization.
Applicable cost principles under OMB Circulars A-21, A-87,
A-122, or 48 CFR part 31.
3. Reporting
The grantee will submit the reports and documents listed below:
A. Quarterly Financial Reports
No later than 30 days after the end of each Federal fiscal quarter,
the grantee must report outlays, program income, and other financial
information on a federal fiscal quarterly basis using SF-269A,
Financial Status Report, Short Form, and submit a copy of the HHS/PMS
272 draw down report. These reports must cite the assigned grant number
and be submitted to the appropriate State Director for Veterans'
Employment and Training (DVET).
B. Quarterly Program Reports
No later than 30 days after the end of each Federal fiscal quarter,
grantees also must submit a Quarterly Technical Performance Report to
the DVET that contains the following:
(1) A comparison of actual accomplishments to planned goals for the
reporting period and any findings related to monitoring efforts;
(2) An explanation for variances of plus or minus 15% of planned
program and/or expenditure goals, to include: identification of
corrective action that will be taken to meet the planned goals, if
required; and a timetable for accomplishment of the corrective action.
C. 90-Day Final Performance Report
No later than 120 days after the grant performance expiration date,
the grantee must submit a final report showing results and performance
as of the 90th day after the grant period, and containing the
following:
(1) Final Financial Status Report SF-269A Short Form (that zeros
out all unliquidated obligations); and
(2) Final Technical Performance Report comparing goals vs. actual
performance levels.
D. 180-Day Follow-Up Report/Longitudinal Survey
No later than 210 days after the grant performance expiration date,
the grantee must submit a Follow-Up Report/Longitudinal Survey showing
results and performance as of the 180th day after the grant expiration
date, and containing the following:
(1) Final Financial Status Report SF-269A Short Form (if not
previously submitted); and
(2) 180-Day Follow-Up Report/Longitudinal Survey identifying:
(a) The total combined (directed/assisted) number of veterans
placed into employment during the entire grant period;
(b) The number of veterans still employed after the 90 and 180 day
follow-up period;
(c) If the veterans are still employed at the same or similar job,
and if not, what are the reason(s);
(d) Whether training received was applicable to jobs held;
(e) Wages at placement and at the 90 and 180 day follow-up period;
(f) An explanation of why those veterans placed during the grant,
but not employed at the end of the follow-up period, are not so
employed; and
(g) Any recommendations to improve the program.
VII. Agency Contact
Questions and applications are to be forwarded to: Department of
Labor, Procurement Services Center, Attention: Cassandra Mitchell,
Reference SGA 05-01, 200 Constitution Avenue NW., Room N-
5416, Washington, DC 20210, phone number: (202) 693-4570 (this is not a
toll-free number).
Resources for the Applicant: Applicants may review ``VETS'' Guide
to Competitive and Discretionary Grants'' located at http://www.dol.gov/vets/
grants/Final--VETS--Guide-linked.pdf. Applicants may
also find these resources useful: The Department of Labor's Homeless
and Service Providers of Homeless Information site at http://www2.dol.gov/dol/audience/aud-homeless.htm
, America's Service Locator
http://www.servicelocator.org/ provides a directory of our nation's
One-Stop Career Centers. The National Association of Workforce Boards
maintains an Web site (http://www.nawb.org/asp/wibdir.asp) that
contains contact information for the State and local Workforce
Investment Boards. The web page for the Department of Labor, Center for
Faith-Based & Community Initiatives (http://www.dol.gov/cfbci).
Comments: Comments are to be submitted to the Veterans' Employment
and Training Service (VETS), U.S. Department of Labor, Room S-1312, 200
Constitution Avenue, NW., Washington, DC 20210, telephone (202) 693-
4701. Written comments are limited to ten (10) pages or fewer and may
be transmitted by facsimile to (202) 693-4755. Receipt of submissions,
whether by U.S. mail, e-mail, or facsimile transmittal, will not be
automatically acknowledged; however, the sender may request
confirmation that a submission has been received, by telephoning VETS
at (202) 693-4701 or (202) 693-4753 (TTY/TDD).
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BILLING CODE 4510-74-C
Signed at Washington, DC this 23rd day of March, 2005.
Lisa Harvey,
Acting Grant Officer.
Appendices
Appendix A: Application for Federal Assistance SF-424
Appendix B: Budget Information Sheet SF-424A
Appendix C: Assurances and Certifications Signature Page
Appendix D: Recommended Format for Planned Quarterly Technical
Performance Goals
Appendix E: Direct Cost Descriptions for Applicants and Sub-
Applicants
Appendix F: Survey on Ensuring Equal Opportunity for Applicants
Appendix G: The Glossary of Terms
Appendix H: List of Common Acronyms
Appendix I: List of 75 Largest Cities Nationwide
[FR Doc. 05-6132 Filed 3-20-05; 8:45 am]
BILLING CODE 4510-79-P