[Federal Register: February 13, 2006 (Volume 71, Number 29)]
[Notices]
[Page 7547-7549]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13fe06-62]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Inspector General, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Office of the Inspector General (OIG) is amending a system
of records notice in its existing inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 15, 2006 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General,
[[Page 7548]]
Department of Defense, 400 Army-Navy Drive, Room 201, Arlington, VA
22202-4704.
FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.
SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG)
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: February 7, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
CIG-01
System name:
Privacy Act and Freedom of Information Act Case Files (June 16,
2003, 68 FR 35636).
Changes:
* * * * *
System location:
Delete entry and replace with: ``Freedom of Information Act and
Privacy Act Office, Assistant Inspector General for Communications and
Congressional Liaison, Office of the Inspector General of the
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with: ``5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552a, as amended; DoD 5400.11-R, Department of
Defense Privacy Program; 5 U.S.C. 552, The Freedom of Information Act,
as amended; DoD 5400.7-R, DoD Freedom of Information Act Program; DoD
IG Instruction 5400.7; and DoD IG Instruction 5400.7; and DoD IG
Instruction 5400.11.''
* * * * *
System manager(s) and address:
Delete entry and replace with: ``Chief, Freedom of Information Act
and Privacy Act Office, Assistant Inspector General for Communications
and Congressional Liaison, Office of the Inspector General, DoD, 400
Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
Notification procedure:
Delete first paragraph and replace with: ``Individuals seeking to
determine whether information about themselves is contained in this
system should address written inquiries to the Chief, Freedom of
Information Act and Privacy Act Office, Assistant Inspector General for
Communications and Congressional Liaison, Office of the Inspector
General DoD, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
Record access procedures:
Delete first paragraph and replace with: ``Individuals seeking
access to information about themselves contained in this system should
address written inquiries to the Chief, Freedom of Information Act and
Privacy Act Office, Assistant Inspector General for Communications and
Congressional Liaison, Office of the Inspector General and
Congressional Liaison, Office of the Inspector General, DoD, 400 Army
Navy Drive, Arlington, VA 22202-4704.''
* * * * *
CIG-01
System name:
Privacy Act and Freedom of Information Act Case Files.
System location:
Freedom of Information Act and Privacy Act Office, Assistant
Inspector General for Communications and Congressional Liaison, Office
of the Inspector General of the Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202-4704.
Categories of individuals covered by the system:
All individuals who submit Freedom of Information Act (FOIA) and
Privacy Act (PA) requests and administrative appeals to the Office of
the Inspector General (OIG), DoD and other activities receiving
administrative FOIA and Privacy Act support from the OIG; individuals
whose FOIA and Privacy Act support from the OIG; individuals whose FOIA
and Privacy Act requests and/or records have been referred by other
Federal agencies to the OIG for release to the requester; attorneys
representing individuals submitting such requests and appeals,
individuals who are the subject of such requests and appeals, and/or
the OIG personnel assigned to handle such requests and appeals.
Categories of records in the system:
Records created or compiled in response to FOIA and Privacy Act
requests and administrative appeals, i.e., original requests and
administrative appeals; responses to such requests and administrative
appeals; all related memoranda, correspondence, notes, and other
related or supporting documentation; and copies of requested records
and records under administrative appeal.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulation; 5 U.S.C. 552, as amended;
DoD 5400.11-R, Department of Defense Privacy Program; 5 U.S.C. 552, The
Freedom of Information Act, as amended; DoD 5400.7-R, DoD Freedom of
Information Act Program; DoD IG Instruction 5400.7; and DoD IG
Instruction 5400.11.
Purpose(s):
Information is being collected and maintained for the purpose of
processing FOIA and Privacy Act requests and administrative appeals;
for participating in litigation regarding agency action on such
requests and appeals; for amendment to records made under the Privacy
Act and to document OIG actions in response to these requests; and for
assisting the Office of the Inspector General, DoD in carrying out any
other responsibilities under the FOIA.
Also, information may be provided to the appropriate OIG element
when further action is needed to verify assertions of the requester or
to obtain permission to release information obtained from sources.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information from this system may be provided to other Federal
agencies and state and local agencies when it is necessary to
coordinate responses or denials.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OIG's compilation of systems of records notices also apply to this
system.
[[Page 7549]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
Retrieved by individual's name, subject matter, date of document,
and request number.
Safeguards:
Records are stored in locked security containers accessible only to
authorized personnel.
Retention and disposal:
FOIA and Privacy Act paper records that are granted in full are
destroyed 2 years after the date of reply. Paper records that are
denied in whole or in part, no records responses, responses to
requesters who do not adequately describe records being sought, do not
state a willingness to pay fees, and records which are appealed or
litigated, are destroyed 6 years after final FOIA action and 5 years
after final Privacy Act action, or three years after final adjudication
by courts, whichever is later. Electronic records are deleted within
180 days or when no longer needed to support office business needs.
System manager(s) and address:
Chief, Freedom of Information Act and Privacy Act Office, Assistant
Inspector General for Communications and Congressional Liaison, Office
of the Inspector General, DoD, 400 Army Navy Drive, Arlington, VA
22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, Freedom of Information Act and Privacy Act Office,
Assistant Inspector General for Communications and Congressional
Liaison, Office of the Inspector General, DoD, 400 Army Navy Drive,
Arlington, VA 22202-4704.
Please include full information regarding the previous request such
as date, subject matter, and if available, copies of the previous OIG
reply.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
Freedom of Information Act and Privacy Act Office, Assistant Inspector
General for Communications and Congressional Liaison, Office of the
Inspector General, DoD, 400 Army Navy Drive, Arlington, VA 22202-4704.
Please include full information regarding the previous request such
as date, subject matter, and if available, copies of the previous OIG
reply.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
From the individuals on whom records are maintained and official
records.
Exemptions claimed for the system:
During the course of a FOIA and Privacy Act action, exempt
materials from other systems of records may in turn become part of the
case records in this system. To the extent that copies of exempt
records from those `other' systems of records are entered into this
FOIA or Privacy Act case record, Office of the Inspector General hereby
claims the same exemptions for the records from those `other' systems
that are entered into this system, as claimed for the original primary
systems of records which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 312. For additional information
contact the system manager.
[FR Doc. 06-1263 Filed 2-10-06; 8:45 am]
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