[Federal Register: August 28, 2006 (Volume 71, Number 166)]
[Notices]
[Page 50899-50901]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28au06-27]
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DEPARTMENT OF DEFENSE
Department of the Army
[USA-2006-0029]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army.
ACTION: Notice to alter a system of records.
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SUMMARY: The Department of the Army is proposing to alter a system of
records to its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on September 27, 2006
unless comments are received that would result in a contrary
determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144,
Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6503.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
[[Page 50900]]
The proposed system report, as required by 5 U.S.C. 52a(r) of the
Privacy Act of 1974, as amended, was submitted on August 14, 2006, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 21, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AFFES 0207.02
System name:
Customer Comments, Inquiries, and Direct Line Files (August 9,
1996, 61 FR 41572).
Changes:
* * * * *
Name:
Delete name and replace with ``Customer Solicitations, comments,
Inquiries, and Direct Line Records.''
* * * * *
Categories of records in the system:
Add to entry ``customers' e-mail solicitations.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 60-
10, Army and Air Force Exchange Service General Policies; and Army
Regulation 60-20, Army and Air Force Exchange Service Operating
Policies.''
Purpose(s):
Delete entry and replace with ``To aid the Exchange management in
determining needs of customers and action required to settle customer
complaints and to electronically notify potential customers, who
voluntarily provide their e-mail address, information about special
events, sales, and other information about shopping at the Exchange.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
on electronic storage media.''
* * * * *
System manager(s) and address:
Add at the end of the entry ``and local managers at Exchanges
world-wide.''
* * * * *
AAFES 0207.02
System name:
Customer Solicitations, Comments, Inquiries, and Direct Line
Records.
System location:
Headquarters, Army and Air Force Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598; Army and Air Force Exchange
Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
Kastel, Germany; and Exchange Regions and Area Exchanges at posts,
bases, and satellites world-wide. Official mailing addresses are
published as an appendix to the Army's compilation of systems of
records notices.
Categories of individuals covered by the system:
Users of the Army and Air Force Exchange Service who make
inquiries, complaints, or comments on its operations.
Categories of records in the system:
Customer's name, address and telephone number, information
pertaining to the subject of inquiry, complaint, or comment and
response thereto; customer opinion survey data; and customers' e-mail
solicitations.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of
the Air Force; Army Regulation 60-10, Army and Air Force Exchange
Service General Policies; and Army Regulation 60-20, Army and Air Force
Exchange Service Operating Policies.
Purpose(s):
To aid the Exchange management in determining needs of customers
and action required to settle customer complaints and to electronically
notify potential customers, who voluntarily provide their e-mail
address, information about special events, sales, and other information
about shopping at the Exchange.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
By customer's name.
Safeguards:
Records are accessible only by designated employees having official
need therefore. Buildings housing records are protected by security
guards.
Retention and disposal:
Records are destroyed by shredding after 3 years.
System manager(s) and address:
Commander, Army and Air Force Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598, and local managers at
Exchanges world-wide.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, Army and Air Force Exchange Service, ATTN: Director,
Public Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX
75236-1598.
Individual should provide their full name, current address and
telephone number, case number that appeared on correspondence received
from AAFES, and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, Army and Air Force Exchange Service, ATTN: Director, Public
Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
Individual should provide their full name, current address and
telephone number, case number that appeared on correspondence received
from AAFES, and signature.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
[[Page 50901]]
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
[FR Doc. 06-7185 Filed 8-25-06; 8:45 am]
BILLING CODE 5001-06-M