[Federal Register Volume 71, Number 136 (Monday, July 17, 2006)]
[Notices]
[Pages 40530-40532]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-11235]
-----------------------------------------------------------------------
DEPARTMENT OF HOMELAND SECURITY
Transportation Security Administration
[Docket No. TSA-2006-25335]
RIN 1652-AZ08
Privacy Act of 1974: System of Records; National Finance Center
(NFC) Payroll Personnel System
AGENCY: Transportation Security Administration, DHS.
ACTION: Notice to establish a new system of records; request for
comments.
-----------------------------------------------------------------------
SUMMARY: The Transportation Security Administration (TSA) is
establishing a new system of records under the Privacy Act of 1974. The
new system is known as the National Finance Center Payroll Personnel
System (DHS/TSA 022) and is to be used to reflect the agency's
migration from its legacy payroll system (the Department of
Transportation's Integrated Personnel and Payroll System (IPPS),
Consolidated Uniform Payroll System (CUPS), and Consolidated Personnel
Management Information System (CPMIS)) to the Department of
Agriculture's National Finance Center (NFC).
DATES: Submit comments by August 16, 2006.
ADDRESSES: You may submit comments, identified by the TSA docket number
to this rulemaking, using any one of the following methods:
Comments Filed Electronically: You may submit comments through the
docket Web site at http://dms.dot.gov. You also may submit comments
through the Federal eRulemaking portal at http://www.regulations.gov.
Comments Submitted by Mail, Fax, or In Person: Address or deliver
your written, signed comments to the Docket Management System, U.S.
Department of Transportation, Room Plaza 401, 400 Seventh Street, SW.,
Washington, DC 20590-0001; Fax: 202-493-2251.
See SUPPLEMENTARY INFORMATION for format and other information
about comment submissions.
FOR FURTHER INFORMATION CONTACT: Lisa S. Dean, Privacy Officer, Office
of Transportation Security Policy, TSA-9, 601 South 12th Street,
Arlington, VA 22202-4220; telephone (571) 227-3947; facsimile (571)
227-2555.
SUPPLEMENTARY INFORMATION:
Comments Invited
TSA invites interested persons to participate by submitting written
comments, data, or views. See ADDRESSES above for information on where
to submit comments.
With each comment, please include your name and address, identify
the docket number at the beginning of your comments, and give the
reason for each comment. The most helpful comments reference a specific
portion of the document, explain the reason for any recommended change,
and include supporting data. You may submit comments and material
electronically, in person, by mail, or fax as provided under ADDRESSES,
but please submit your comments and material by only one means. If you
submit comments by mail or delivery, submit them in two copies, in an
unbound format, no larger than 8.5 by 11 inches, suitable for copying
and electronic filing.
If you want TSA to acknowledge receipt of comments submitted by
mail, include with your comments a self-addressed, stamped postcard on
which the docket number appears. We will stamp the date on the postcard
and mail it to you.
TSA will file in the public docket all comments received by TSA,
except for comments containing confidential information and sensitive
security information (SSI) \1\, TSA will consider all comments received
on or before the closing date for comments and will consider comments
filed late to the extent practicable. The docket is available for
public inspection before and after the comment closing date.
---------------------------------------------------------------------------
\1\ ``Sensitive Security Information'' or ``SSI'' is information
obtained or developed in the conduct of security activities, the
disclosure of which would constitute an unwarranted invasion of
privacy, reveal trade secrets or privileged or confidential
information, or be detrimental to the security of transportation.
The protection of SSI is governed by 49 CFR part 1520.
---------------------------------------------------------------------------
Handling of Confidential or Proprietary Information and Sensitive
Security Information (SSI) Submitted in Public Comments
Do not submit comments that include trade secrets, confidential
commercial or financial information, or SSI to the public regulatory
docket. Please submit such comments separately from other comments on
the rulemaking. Comments containing this type of information should be
appropriately marked as containing such information and submitted by
mail the address listed in FOR FURTHER INFORMATION CONTACT section.
Upon receipt of such comments, TSA will not place the comments in
the public docket and will handle them in accordance with applicable
safeguards and restrictions on access. TSA will hold them in a separate
file to which the public does not have access, and place a note in the
public docket that TSA has received such materials from the commenter.
If TSA receives a request to examine or copy this information, TSA will
treat it as any other request under the Freedom of Information Act
(FOIA) (5 U.S.C. 552) and the Department of Homeland Security's (DHS')
FOIA regulation found in 6 CFR part 5.
Reviewing Comments in the Docket
Please be aware that anyone is able to search the electronic form
of all comments received into any of our dockets by the name of the
individual submitting the comment (or signing the comment, if submitted
on behalf of an association, business, labor union, etc.). You may
review the applicable Privacy Act Statement published in the Federal
Register on April 11, 2000 (65 FR 19477), or you may visit http://dms.dot.gov.
You may review the comments in the public docket by visiting the
Dockets Office between 9 a.m. and 5 p.m., Monday through Friday, except
Federal holidays. The Dockets Office is located on the plaza level of
the Nassif Building at the Department of Transportation address,
previously provided under ADDRESSES. Also, you may review public
dockets on the Internet at http://dms.dot.gov.
Availability of Document
You can get an electronic copy using the Internet by--
(1) Searching the Department of Transportation's electronic Docket
Management System (DMS) Web page (http://dms.dot.gov/search);
[[Page 40531]]
(2) Accessing the Government Printing Office's Web page at http://www.access.gpo.gov/su_docs/aces/aces140.html; or
(3) Visiting TSA's Law and Policy web page at http://www.tsa.gov
and accessing the link for ``Law and Policy'' at the top of the page.
In addition, copies are available by writing or calling the
individual in the FOR FURTHER INFORMATION CONTACT section. Make sure to
identify the docket number of this document.
Background
The Transportation Security Administration (TSA) is establishing a
new system of records to reflect the agency's migration from its legacy
payroll and personnel system, the Department of Transportation's
Integrated Personnel and Payroll System (IPPS), Consolidated Uniform
Payroll System (CUPS), and Consolidated Personnel Management
Information System (CPMIS), to become a payroll customer of the USDA's
National Finance Center (NFC). This migration is part of an effort on
the part of the Department of Homeland Security (DHS) to have all of
its components under one payroll system. TSA's move to the NFC also
supports the government-wide initiative led by the Office of Personnel
Management (OPM) to consolidate executive branch payroll providers. The
complete notice of the new system of records follows.
SYSTEM OF RECORDS
DHS/TSA 022
SYSTEM NAME:
National Finance Center Payroll Personnel System (NFC).
SECURITY CLASSIFICATION:
Sensitive, Unclassified.
SYSTEM LOCATION:
Paper records are maintained by the Transportation Security
Administration, 601 South 12th Street, Arlington, VA 22202; and at
other secure TSA facilities in Reston, Virginia, and Mays Landing, New
Jersey. Computerized data is located at the U.S. Department of
Agriculture (USDA), National Finance Center, New Orleans, LA 70129.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Transportation Security
Administration. Only those individuals employed by TSA at the time of
the migration will have their records transferred to the NFC.
CATEGORIES OF RECORDS IN THE SYSTEM:
All official personnel actions, basic benefits, pay, cash awards,
and leave records of TSA employees. This includes, but is not limited
to, employee information; such as: Name, date of birth, social security
number (SSN), home and mailing addresses, grade, employing
organization, salary, pay plan, number of hours worked, overtime,
compensatory time, leave accrual rate, leave usage and balances, Civil
Service Retirement and Federal Retirement System contributions, FICA
withholdings, Federal, State, and city tax withholdings, Federal
Employee Health Benefits withholdings, garnishments, savings bonds
allotments, union dues withholdings, deductions for Internal Revenue
Service levies, court ordered child support levies, Federal salary
offset deductions, and information on the Leave Transfer Program and
the Leave Bank Program.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 2302(b)(10), 7311, 7313; E.O. 10450 (18 FR 2489, Apr.
29, 1953), 3 CFR, 1949-1953 Comp., p. 936; 5 CFR 731.103.
PURPOSE(S):
Records are maintained to control and facilitate payment of
salaries and benefits to TSA civilian employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) To the Merit Systems Protection Board, the Office of Special
Counsel, the Equal Employment Opportunity Commission, the Social
Security Administration, the Office of Personnel Management, the
Department of Labor, the Department of Treasury, the Internal Revenue
Service, or the Federal Labor Relations Authority, in connection with
functions vested in those agencies.
(2) To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other
decisionmakers in proceedings under grievance procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
(3) To contractors, grantees, experts, consultants, or volunteers,
when necessary, to perform a function or service related to this system
of records for which they have been engaged. Such recipients are
required to comply with the Privacy Act, 5 U.S.C. 552a, as amended.
(4) To the Department of Justice (DOJ) or other Federal agency for
purposes of conducting litigation or proceedings before any court,
adjudicative, or administrative body when--
(a) DHS; or
(b) Any employee of DHS in his/her official capacity; or
(c) Any employee of DHS in his/her individual capacity, where DOJ
or DHS has agreed to represent the employee; or
(d) The United States or any agency thereof, is a party to the
litigation or proceeding, or has an interest in such litigation or
proceeding.
(5) To the appropriate Federal, State, local, tribal, territorial,
foreign, or international agency responsible for investigating,
prosecuting, enforcing, or implementing a statute, rule, regulation, or
order; where TSA becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
(6) To a Federal, State, local, tribal, territorial, foreign, or
international agency, where such agency has requested information
relevant or necessary for the hiring or retention of an individual, or
the issuance of a security clearance, license, contract, grant, or
other benefit.
(7) To a Federal, State, local, tribal, territorial, foreign, or
international agency, if necessary, to obtain information relevant to a
TSA decision concerning the hiring or retention of an employee, the
issuance of a security clearance, license, contract, grant, or other
benefit.
(8) To the Office of Management and Budget in connection with
private relief legislation.
(9) To a Federal, State, or local agency so that the agency may
adjudicate an individual's eligibility for a benefit.
(10) To the Office of Federal Employee's Group Life Insurance to
support a claim for life insurance benefits.
(11) To Federal, State, and local taxing authorities as required by
law.
(12) To the Civil Service Retirement System to report earnings for
members of that system.
(13) To courts to report earnings when garnishments are served, or
in bankruptcy or wage earner proceedings.
(14) To financial institutions and employee organizations to
transmit payroll deduction information.
(15) To officials of labor organizations as to the identity of
employees contributing union dues each pay period, and the amount of
dues withheld from each employee.
(16) To multi-employer health and welfare and pension funds, as
reasonably necessary and appropriate, for proper administration of the
plan of benefits.
(17) To the Federal, State, or local agencies for use in locating
individuals and identifying their income sources to
[[Page 40532]]
establish paternity, establish and modify orders of support, and for
enforcement action.
(18) To the Office of Child Support Enforcement for the release to
the Social Security Administration of verifying social security
numbers, in connection with the operation of the Federal Parent Locator
System.
(19) To Federal agencies as a data source for management
information through he production of summary descriptive statistics and
analytical studies, in support of the functions for which the records
are maintained for related studies.
(20) To the Combined Federal Campaign in connection with payroll
deductions for charitable purposes.
(21) To requesting agencies or non-Federal entities under approved
computer matching efforts to improve program integrity, and to collect
debts and other money owed under those programs (e.g., matching for
delinquent loans or other indebtedness to the Government). Computer
matching efforts are limited only to those data elements considered
relevant to making a determination of eligibility under particular
benefit programs administered by those agencies or entities, or by the
Department of Treasury, or any constituent unit of the Department.
(22) To a congressional office from the record of an individual, in
response to an inquiry from that congressional office made at the
request of the individual.
(23) To the National Archives and Records Administration, or other
appropriate Federal agency, in records management inspections being
conducted under the authority of 44 U.S.C. 2904 and 2906.
(24) To the Department of Justice, United States Attorney's Office,
or other Federal agencies, for further collection action on any
delinquent debt when circumstances warrant.
(25) To a debt collection agency for the purpose of debt
collection.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Privacy Act information may be disclosed pursuant to 5 U.S.C. 552a
(b)(12) and section 3 of the Debt Collection Act of 1982, Pub. L. 97-
365. Debt information concerning a Government claim against an
individual is also furnished to consumer agencies in order to encourage
repayment of an overdue debt. Disclosures may be made to a consumer
reporting agency as defined in the Fair Credit Reporting Act, 15 U.S.C.
1681a(f); or the Federal Claims Collection Act of 1966, 31 U.S.C.
701(a)(3).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Records in this system are stored on paper, in official personnel
folders, located at TSA and its approved storage sites. Computerized
records are stored on an IBM z900 mainframe, with an IBM Shark RAID
DASD system, for direct access storage; and in STK 9840 tape silos for
long-term data storage, which resides at the NFC.
RETRIEVABILITY:
Records are retrievable by the individual's name or SSN.
SAFEGUARDS:
The National Finance Center is located in a secured Federal
complex. Within this secured building, the Computer Operations Center
is located in a controlled access room. Specific employees have been
identified as system and database administrators having specific
responsibilities allowing access to TSA personnel and payroll data.
Security is embedded within the software in both the operating system
and at the application level. Individuals not granted access rights
cannot view or change data. The database is monitored by software
applications that provide audits of log-ins, both successful and
failed.
Output documents from the system are maintained as hard copy
documents by TSA and are safeguarded in secured cabinets within secured
rooms.
RETENTION AND DISPOSAL:
Some records are retained and disposed of in accordance with the
National Archives and Records Administration's General Records Schedule
1 (Civilian Personnel Records). Other records are retained and disposed
of in accordance with General Records Schedule 2 (Payrolling and Pay
Administration Records).
SYSTEM MANAGER(S) AND ADDRESS:
The TSA and the USDA National Finance Center share responsibility
for system management. The first point of contact is the Director,
Human Resources IT and Decision Support, TSA-21, Transportation
Security Administration (TSA), 601 South 12th Street, Arlington, VA
22202.
NOTIFICATION PROCEDURE:
To determine whether this system contains records relating to you,
write to the System Manager identified above.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedures'' above. Provide your full name
and a description of information that you seek, including the time
frame during which you may have generated the records. Individuals
requesting access must comply with the Department of Homeland Security
Privacy Act regulations on verification of identity (6 CFR 5.21(d)).
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedure'' and ``Record Access Procedure,''
above.
RECORD SOURCE CATEGORIES:
Information contained in the system is obtained from the USDA
National Finance Center Payroll/Personnel System, the employee's
supervisors, and the employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Issued in Arlington, Virginia.
Peter Pietra,
Director of Privacy Policy and Compliance.
[FR Doc. E6-11235 Filed 7-14-06; 8:45 am]
BILLING CODE 9110-05-P