[Federal Register: October 3, 2006 (Volume 71, Number 191)]
[Notices]
[Page 58379-58382]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr03oc06-55]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2006-OS-0199]
Privacy Act of 1974; System of Records
AGENCY: National Reconnaissance Office.
ACTION: Notice to alter a system of records.
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SUMMARY: The National Reconnaissance Office is altering a system of
records to its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
November 2, 2006 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the FOIA/Privacy Official, National
Reconnaissance Office, Information Access and Release, 14675 Lee Road,
Chantilly, VA 20151-1715.
FOR FURTHER INFORMATION CONTACT: Contact Ms. Linda Hathaway at (703)
227-9128.
SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 13, 2006,
to the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I,
`Federal Agency Responsibilities for Maintaining Records About
Individuals', to OMB Circular No. A-130, dated November 30, 2000.
[[Page 58380]]
Dated: September 27, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-24
System name:
Administrative Personnel Management Systems (September 1, 2005, 70
FR 52081).
Changes:
* * * * *
Categories of records in the system:
Add at the end of the second paragraph ``employee timecards and
leave records; and military specialty codes (job identifier).''
Add a new paragraph between the fourth and fifth paragraphs to read
``Safety related information such as workplace violence protection
issues and reports.''
In the last paragraph, delete ``Air Force specialty code.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C 301, Departmental
Regulations; National Security Act of 1947, as amended, 50 U.S.C. 401,
et. seq.; and E.O. 9397.''
Purpose(s):
Delete entry and replace with ``To manage, supervise, and
administer NRO personnel support programs relating to personnel
management, official travel, timecards and leave records, awards,
training, loan of property, security, emergency recall rosters and
contact information; to support organizational and personnel reporting
requirements; to support organizational and strategic planning and
workforce modeling; to support workplace violence protection programs;
to support diversity initiatives; and to respond to personnel or
related taskings.''.
* * * * *
Retention and disposal:
Add a seventh paragraph to read ``Timecard and leave records are
destroyed after six years or GAO audit. Employee personal safety and
violence protection records are destroyed after 3 years old unless
retention is authorized for official purposes.''
* * * * *
Contesting record procedures:
Delete ``110-3a'' and replace with ``110-3b'' and delete ``110-5a''
and replace with ``110-3-1.''
* * * * *
QNRO-24
System name:
Administrative Personnel Management Systems (September 1, 2005, 70
FR 52081)
System location:
Organizational elements of the National Reconnaissance Office,
14675 Lee Road, Chantilly, VA 20151.
Categories of individuals covered by the system:
All NRO civilian, military and contract personnel.
Categories of records in the system:
Personal Information such as name, aliases or nicknames, social
security number (SSN), date of birth, place of birth, home address,
home telephone number, cell phone number, pager, education, spouse
name, emergency contact information, vehicle and tag information,
gender, nationality, citizenship, marital status, age, annual salary,
wage type, ethnicity, disability, personal assignment code;
Work related information such as work e-mail address, accesses,
parent organization, work telephone number, employee number, company,
company address, position number and title, rank and date, agency/
organization/office arrival and departure dates, assignment history,
labor type, pay grade, network logon, location, career service,
employee status (active/inactive), duty title, last assignment, badge
numbers, personal classification number, space professional codes;
employee timecards and leave records; and military specialty codes (job
identifier).
Performance related information such as awards, performance report
due dates, raters, training history (course name, date, hours, course
provider, certificate, program call), Contracting Officers Technical
Representative (COTR) certifications and date, Individual Development
Plan (IDP) courses.
Travel related information such as government credit card number
and expiration date, airline/hotel/rental car information and frequent
flyer/club numbers, airline seating preference, miles from home to
office, miles from home to airport.
Safety related information such as workplace violence protection
issues and reports.
Other information such as property checked out to individual,
report closeout dates; and any other information deemed necessary to
manage personnel.
Authority for maintenance of the system:
5 U.S.C 301, Departmental Regulations; National Security Act of
1947, as amended, 50 U.S.C. 401, et seq.; and E.O. 9397.
Purpose(s):
To manage, supervise, and administer NRO personnel support programs
relating to personnel management, official travel, timecards and leave
records, awards, training, loan of property, security, emergency recall
rosters and contact information; to support organizational and
personnel reporting requirements; to support organizational and
strategic planning and workforce modeling; to support workplace
violence protection programs; to support diversity initiatives; and to
respond to personnel or related taskings.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the National
Reconnaissance Office as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
The DoD `Blanket Routines Uses' published at the beginning of the
National Reconnaissance Office's compilation of systems of records
notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper files and Automated Information Systems.
Retrievability:
Information may be retrieved by an individual's name, Social
Security Number (SSN), employee number, home or work telephone number,
parent organization, company, and/or position number.
Safeguards:
Records are stored in a secure, gated facility, guard, badge, and
password access protected. Access to and use of these records are
limited to staff whose official duties require such access.
Retention and disposal:
Office administrative files, tracking and control files, and
property inventory records are temporary; they are kept for 2 years
from the date of the list or date of the report.
Training administrative files are temporary; they are kept for 3
years.
[[Page 58381]]
Supervisory files are temporary; they are kept for 1 year.
Security reports generated from information systems are temporary;
they are kept for 5 years. Data files created consisting of summarized
information are temporary; they are kept until no longer needed.
Reports created in response to any tasking from Congress, Community
Management Staff, DoD and other external agencies are temporary; they
are kept until superceded or when no longer needed.
Award related files such as recommendations, decisions, and
announcements are temporary; they are kept for 25 years. Electronic
documentation used to create the award related files is destroyed 180
days after the record copy has been produced.
Timecard and leave records are destroyed after six years or GAO
audit. Employee personal safety and violence protection records are
destroyed after 3 years old unless retention is authorized for official
purposes.
System manager(s) and address:
Chiefs of organizational elements of the National Reconnaissance
Office, 14675 Lee Road, Chantilly, VA 20151-1715.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the National Reconnaissance Office, Information Access and Release
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
Request should include full name and any aliases or nicknames,
address, Social Security Number, current citizenship status, and date
and place of birth, and other information identifiable from the record.
In addition, the requester must provide a notarized statement or an
unsworn declaration in accordance with 28 U.S.C. 1746, in the following
format:
If executed outside the United States: I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).
If executed within the United States, its territories, possessions,
or commonwealths: I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
National Reconnaissance Office, Information Access and Release Center,
14675 Lee Road, Chantilly, VA 20151-1715.
Request should include full name and any aliases or nicknames,
address, Social Security Number, current citizenship status, and date
and place of birth, and other information identifiable from the record.
In addition, the requester must provide a notarized statement or an
unsworn declaration in accordance with 28 U.S.C. 1746, in the following
format:
If executed outside the United States: I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).
If executed within the United States, its territories, possessions,
or commonwealths: I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).
Contesting record procedures:
The National Reconnaissance Office rules for accessing records, for
contesting contents and appealing initial agency determinations are
published in National Reconnaissance Office Directive 110-3b and
National Reconnaissance Office Instruction 110-3-1; 32 CFR part 326; or
may be obtained from the Privacy Act Coordinator, National
Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-1715.
Record source categories:
Information is supplied by the individual, by persons other than
the individual, and by documentation gathered in the background
investigation, and other government agencies.
Exemptions claimed for the system:
None.
The Honorable Susan M. Collins,
Chairwoman, Committee on Homeland Security, And Governmental
Affairs, United States Senate, Washington, DC 20510-6250.
Dear Madam Chairwoman: In accordance with the Privacy Act of
1974, as amended, (Title 5, United States Code, section 552a(r)),
and under guidelines established by paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals'', dated February 8, 1996, the
Department of Defense is transmitting an alteration to a system of
records submitted by the National Reconnaissance Office.
------------------------------------------------------------------------
System identifier Title
------------------------------------------------------------------------
QNRO-24................................... Administrative Personnel
Management Systems.
------------------------------------------------------------------------
The alteration expands the category of records for which the
system is being maintained and the purposes for which the system is
used. The alteration requires no change to existing National
Reconnaissance Office procedural or exemption rules.
Inquiries or comments concerning this record system should be
addressed to the Executive Secretary, Defense Privacy Board, 1901 S.
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703)
607-2943.
Sincerely,
Vahan Moushegian, Jr.,
Director.
Attachments:
As stated
Copy to:
Chairman, House Committee on Government Reform Administrator, Office
of Information and Regulatory Affairs, OMB
The Honorable Thomas M. Davis III,
Chairman, Committee on Government Reform, House of Representatives,
Washington, DC 20515-6143.
Dear Mr. Chairman: In accordance with the Privacy Act of 1974,
as amended, (Title 5, United States Code, section 552a(r)), and
under guidelines established by paragraph 4c of Appendix I to OMB
Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals'', dated February 8, 1996, the
Department of Defense is transmitting an alteration to a system of
records submitted by the National Reconnaissance Office.
------------------------------------------------------------------------
System identifier Title
------------------------------------------------------------------------
QNRO-24................................... Administrative Personnel
Management Systems.
------------------------------------------------------------------------
The alteration expands the category of records for which the
system is being maintained and the purposes for which the system is
used. The alteration requires no change to existing National
Reconnaissance Office procedural or exemption rules.
Inquiries or comments concerning this record system should be
addressed to the Executive Secretary, Defense Privacy Board, 1901 S.
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703)
607-2943.
Sincerely,
Vahan Moushegian, Jr.,
Director.
Attachments:
As stated
Copy to:
Chairwoman, Senate Committee on Homeland Security and Governmental
Affairs Administrator, Office of Information and Regulatory Affairs,
OMB
Mr. John D. Graham,
Administrator, Office of Information and Regulatory Affairs, ATTN:
Docket Library, NEOB 725, Room 10201, Office
[[Page 58382]]
of Management and Budget, 17th Street, Washington, DC 20503.
Dear Mr. Graham: In accordance with the Privacy Act of 1974, as
amended, (Title 5, United States Code, section 552a(r)), and under
guidelines established by paragraph 4c of Appendix I to OMB Circular
No. A-130, ``Federal Agency Responsibilities for Maintaining Records
About Individuals'', dated February 8, 1996, the Department of
Defense is transmitting an alteration to a system of records
submitted by the National Reconnaissance Office.
------------------------------------------------------------------------
System identifier Title
------------------------------------------------------------------------
QNRO-24................................... Administrative Personnel
Management Systems.
------------------------------------------------------------------------
The alteration expands the category of records for which the
system is being maintained and the purposes for which the system is
used. The alteration requires no change to existing National
Reconnaissance Office procedural or exemption rules.
Inquiries or comments concerning this record system should be
addressed to the Executive Secretary, Defense Privacy Board, 1901 S.
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703)
607-2943.
Sincerely,
Vahan Moushegian, Jr.,
Director.
Attachments:
As stated
Copy to:
Chairman, House Committee on Government Reform Chairwoman, Senate
Committee on Homeland Security and Governmental Affairs
The Honorable Thomas M. Davis III,
Chairman, Committee on Government Reform, House of Representatives,
Washington, DC 20515-6143.
Dear Mr. Chairman: In accordance with the Privacy Act of 1974,
as amended, (Title 5, United States Code, section 552a(r)), and
under guidelines established by paragraph 4c of Appendix I to OMB
Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals'', dated February 8, 1996, the
Department of Defense is transmitting an alteration to a system of
records submitted by the National Reconnaissance Office.
------------------------------------------------------------------------
System identifier Title
------------------------------------------------------------------------
QNRO-24................................... Administrative Personnel
Management Systems.
------------------------------------------------------------------------
The alteration expands the category of records for which the
system is being maintained and the purposes for which the system is
used. The alteration requires no change to existing National
Reconnaissance Office procedural or exemption rules.
Inquiries or comments concerning this record system should be
addressed to the Executive Secretary, Defense Privacy Board, 1901 S.
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703)
607-2943.
Sincerely,
Vahan Moushegian, Jr.,
Director.
Attachments:
As stated
Copy to:
Chairwoman, Senate Committee on Homeland Security and Governmental
Affairs Administrator, Office of Information and Regulatory Affairs,
OMB
COORDINATION:
[fxsp0]OASD(LA):-------------------------------------------------------
[fxsp0]Date:-----------------------------------------------------------
[fxsp0]Vahan Moushegian, Jr.:------------------------------------------
[fxsp0]Date:-----------------------------------------------------------
1901 S. Bell Street, 920
Arlington, VA 22202-4512; telephone (703) 607-294
[FR Doc. E6-16288 Filed 10-2-06; 8:45 am]
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