[Federal Register: January 4, 2007 (Volume 72, Number 2)]
[Notices]
[Page 336-338]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr04ja07-33]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; Notice to Amend an Existing System of
Records
AGENCY: U.S. Department of Energy.
ACTION: Notice.
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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the
Office of Management and Budget (OMB) Circular A-130, the Department of
Energy (DOE) is publishing a notice of a proposed amendment to an
existing system of records. DOE proposes to amend and change the name
of DOE-21 ``Emergency Defense Mobilization
[[Page 337]]
Files'' to DOE-21 ``Asset Readiness Management System (ARMS)'' and
convert the system from paper records to an electronic information
system.
This notice will provide a clearer description of the categories of
personal information contained in the system of records and identify
the purpose and authorities for collecting and maintaining this
information.
DATES: The proposed amendment to this existing system of records will
become effective without further notice on February 20, 2007 unless DOE
receives adverse comments and determines that this amendment should not
become effective on that date.
ADDRESSES: Written comments should be directed to the following
address: U.S. Department of Energy, Deborah Wilber, Director, Office of
Emergency Response, National Nuclear Security Administration, NA-42,
1000 Independence Avenue, SW, Washington, DC 20585.
FOR FURTHER INFORMATION CONTACT: Abel Lopez, Director, Freedom of
Information Act and Privacy Group, MA-74, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-5955;
Isiah Smith, Deputy Assistant General Counsel for General Law, GC-77,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington DC
20585, (202) 586-5000; David S. Jonas, Office of the General Counsel,
National Nuclear Security Administration, NA-3.1, U.S. Department of
Energy, 1000 Independence Avenue SW., Washington DC 20585, (202) 586-
5000; and Deborah Wilber, Director, Office of Emergency Response,
National Nuclear Security Administration, NA-42, 1000 Independence
Avenue, SW., Washington DC 20585, (202) 586-2920.
SUPPLEMENTARY INFORMATION: In 1974, the Atomic Energy Commission, a
predecessor agency of DOE, established a program called the Nuclear
Emergency Search Team (NEST) to prevent and/or respond to emergencies
involving nuclear or radiological materials by providing the personnel,
equipment and resources necessary to search for, locate and deactivate
nuclear or radiological devices. In this way, NEST provides technical
assistance to the Federal Bureau of Investigation (FBI) and the
Department of State (DOS), the lead federal agency for terrorism
response outside the United States. Under the Atomic Energy Act, the
FBI is responsible for investigating illegal activities, including
terrorist threats, involving the possible illicit use of nuclear
materials within the United States. The events of September 11, 2001
and the threat of nuclear terrorism have resulted in an increased
impetus for ensuring that such federal government emergency response
capabilities are ready to respond on short notice. To deploy NEST
resources more rapidly and effectively, DOE plans to amend its system
of records that maintain information about emergency response
resources.
Since September 11, 2001, DOE's emergency response mission has
expanded and now includes minimizing as well as preventing the
consequences of an event involving nuclear or radiological materials.
For example, in the case of an accidental release of radiological
materials, DOE will be able to use the information in this system of
records to deploy teams that use radiation-monitoring equipment to
detect and measure radiation contamination levels and provide
information to state and local officials to determine what geographical
areas need to be evacuated. DOE also will be able to use the
information in this system of records to mobilize medical personnel to
advise on the treatment of injuries resulting from radiation exposure.
Homeland Security Presidential Directive HSPD-5 ``Management of
Domestic Incidents'' mandated the development of an intergovernmental
agency National Response Plan (NRP) to direct federal government agency
capabilities and resources into a coordinated, unified domestic
catastrophic incident management and response system. DOE's
responsibilities relating to the federal government response to a
domestic nuclear or radiological incident are detailed in the Nuclear/
Radiological Incident Annex of the NRP. The Homeland Security Act of
2002 further outlines DOE's responsibilities for managing the readiness
of capabilities and assets that may be called upon to respond to a
nuclear or radiological incident. The Office of Emergency Response of
the National Nuclear Security Administration (NNSA) at the DOE will use
ARMS to monitor readiness status and fulfill its responsibilities for
managing, training, equipping and deploying DOE's response teams. The
teams will consist of DOE and NNSA employees, contractor employees,
employees from other federal agencies, and military personnel.
DOE proposes to amend and change the name of DOE-21 ``Emergency
Defense Mobilization Files'' to DOE-21 ``Asset Readiness Management
System (ARMS)'' and convert the system from a paper file system to an
electronic information system. In addition, DOE also proposes to
establish a new routine use for the system of records. The proposed
routine use will allow the disclosure of identifiable information to
agents approved by NNSA Office of Emergency Response.
The approved agents will be representatives from the FBI, the
Department of Defense (DOD), the Nuclear Regulatory Commission (NRC),
the Environmental Protection Agency (EPA), the National Aeronautics and
Space Administration (NASA), the Department of Homeland Security (DHS),
and DOS. The agents will use the information exclusively to deploy and
verify the identity of an individual for the purpose of gaining access
to incident response security areas. This disclosure of identifiable
information is compatible with the purpose for which this information
is collected and maintained.
The information maintained in the system of records includes social
security number, employee number, date of hire, DOE badge number,
security clearance number, date of birth, tourist passport number,
official passport number, education level, blood type, immunization
record, and other medical information. An individual's social security
number, DOE badge number, security clearance number, date of birth,
tourist passport number, and official passport number will be used to
gain access to emergency incident areas controlled by the FBI, DOD,
NRC, EPA, NASA, DHS, and DOS, and to create official travel manifests,
to obtain visas necessary for official foreign travel. Date of hire
information will be used to determine seniority and experience level of
emergency response team members. Education level information will be
needed to determine whether an individual meets the initial
qualification level requirements for certain positions on an emergency
response team. Blood type, immunization record, and other medical
information will be used to determine the personal state of readiness
of individual emergency response personnel. Employee number and DOE
badge number information will be used during nuclear incidents to help
DOE keep track of personnel available to deploy.
DOE is submitting the report required by OMB Circular A-130
concurrently with the publication of this notice. The text of this
notice contains information required by the Privacy Act, 5 U.S.C.
552a(e)(4).
[[Page 338]]
Issued in Washington, DC on December 27, 2006.
Ingrid A.C. Kolb,
Director Office of Management.
DOE-21
SYSTEM NAME:
Asset Readiness Management System (ARMS).
SECURITY CLASSIFICATION:
Classified/Unclassified.
SYSTEM LOCATION:
U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees, military personnel, and contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be maintained in the system: Name,
home address, telephone number, e-mail address, social security number,
employee number, date of hire, DOE badge number, security clearance
number, date of birth, tourist passport number, official passport
number, education level, blood type, immunization record, and other
medical information.
AUTHORITY OF MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Homeland Security
Presidential Directive HSPD-5 ``Management of Domestic Incidents,'' The
Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (Nov.
25, 2002), Robert T. Stafford Disaster Relief and Emergency Assistance
Act, Pub. L. 106-390, 114 Stat. 1552-1575 (October 30, 2000).
PURPOSE:
The records will be maintained and used by the Office of Emergency
Response to quantify, monitor, and track readiness of and deploy
personnel and equipment as part of a coordinated federal government
response to an emergency involving nuclear and/or radiological
materials.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
officials of the Federal Bureau of Investigation, Department of
Defense, Nuclear Regulatory Commission, Environmental Protection
Administration, National Aeronautics Space Administration, Department
Homeland Security, and Department of State who have been approved as
agents by NNSA Office of Emergency Response for purposes of managing
and assessing state of readiness, to obtain visas for official foreign
travel, and to provide information to gain access to incident areas
controlled by one or more U.S. government agencies under the National
Response Plan.
2. A record from this system may be disclosed as a routine use to a
DOE contractor employee who has been approved as an agent by NNSA
Office of Emergency Response in performance of the contract. Those
provided information under this routine use are subject to the same
limitations applicable to DOE officers and employees under the Privacy
Act.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records will be stored as electronic records in a computer
database.
RETRIEVABILITY:
Records may be retrieved by name, employee number, e-mail address,
work telephone number, and home telephone number.
SAFEGUARDS:
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Passwords are known only by the system
administrator and users of the system. Access is limited to those whose
official duties require access to the records.
RETENTION AND DISPOSAL:
A request for approval of the records disposition schedule for this
system is being provided to the National Archives and Records
Administration. Questions regarding records contained in the system may
be addressed to Records Manager, ORISE, Oak Ridge, Tennessee (865-576-
2641).
SYSTEM MANAGER(S) AND ADDRESS(ES):
Headquarters: U.S. Department of Energy, Director, Office of
Emergency Response, National Nuclear Security Administration, 1000
Independence Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the Director, Headquarters Freedom
of Information Act and Privacy Act Group, U.S. Department of Energy.
The request should include the requester's complete name and time
period for which records are sought.
RECORD ACCESS PROCEDURES:
Same as Notification Procedures above. In accordance with the DOE
Privacy Act regulation, proper identification is required before the
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and site training records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
None.
[FR Doc. E6-22547 Filed 1-3-07; 8:45 am]
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