[Federal Register: August 13, 2007 (Volume 72, Number 155)]
[Notices]
[Page 45230-45231]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13au07-48]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of Secretary of Defense
[DOD-2007-OS-0084]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service.
ACTION: Notice to add a new system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on
September 12, 2007 unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 6, 2007, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239.
Dated: August 7, 2007.
C.R. Choate
Alternative Federal Register Liaison Officer, Department of Defense.
T7901b
System name:
Consolidated Returned Check System.
System locations:
Defense Information Systems Agency, Defense Enterprise Computing
Center--Ogden, 7879 Wardleigh Road, Building 891, Hill Air Force Base,
UT 84056-5997.
Defense Finance and Accounting Service--Indianapolis, 8899 E. 56th
Street, Indianapolis, IN 46249-2700.
Categories of individuals covered by the system:
Active U.S. Army and Reserve military members.
Categories of records in the system:
Individual's name, Social Security Number (SSN), home address,
employing military branch of service, member's status, check payment
information such as check numbers, payee name, and addresses.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, Department of Defense
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5; 31 U.S.C.
3512 and 3513; and E.O. 9397.
Purpose(s):
The system will assist in the processing and tracking of military
pay returned checks for the active U.S. Army and Reserve military
members.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Department of the Treasury to provide information on
the check issued and electronic funds transfers.
The `Blanket Routine Uses' published at the beginning of the DoD
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Individual's name, Social Security Number (SSN), and check number.
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need-to-know basis in the performance of
their duties. Passwords and digital signatures are required to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the system.
Retention and disposal:
Records may be temporary in nature and deleted when actions are
completed, superseded, obsolete, or no longer needed. Other records may
be cut off at the end of the payroll year, or destroyed up to 6 years
and 3 months after cutoff. Records are destroyed by degaussing
shredding, or burning.
System manager(s) and address:
Defense Finance and Accounting Service--Indianapolis, Information
Technology Directorate, System Manager, 8899 East 56th Street,
Indianapolis, IN 46249-2700.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Requests should contain individual's name, Social Security Number
(SSN), current address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
6760 E. Irvington Place, Denver, CO 80279-8000.
Requests should contain individual's name, Social Security Number
(SSN), current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are
[[Page 45231]]
published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be
obtained from Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From the subject individual, DFAS Defense Joint Military Pay
System, active U.S. Army and Reserve Components systems and the United
States Department of the Treasury.
Exemptions claimed for the system:
None.
[FR Doc. E7-15773 Filed 8-10-07; 8:45 am]
BILLING CODE 5001-06-P