[Federal Register: August 13, 2007 (Volume 72, Number 155)]
[Notices]
[Page 45233-45234]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13au07-51]
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DEPARTMENT OF DEFENSE
Office of Secretary
[DOD-2007-OS-0081]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service.
ACTION: Notice to add a system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on
September 12, 2007 unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to the Defense Finance and Accounting Service,
Corporate Communications and Legislative Liaison, Freedom of
Information Act/Privacy Act Program Manager, 6760 E. Irvington Place,
Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 6, 2007, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239.
Dated: August 7, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7320a
System name:
Centralized Finance & Accounting Support Systems (CFASS).
System location:
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC)--Mechanicsburg, 5450 Carlisle Pike,
Mechanicsburg, PA 17050-0975.
Categories of individuals covered by the system:
Active and Reserve duly Air Force, Army, Navy, Marine Corps,
National Guard, retired military members, DoD civilian employees, and
other Federal agencies' civilian employees whose pay is processed by
Defense Finance and Accounting Service.
Categories of records in the system:
Individual's name, Social Security Number (SSN), address, and check
and bond number.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; Department of Defense
Financial Management Regulation (DoDFMR) 7000.14-R, Vol. 5; 31 U.S.C.
Sections 3325, 3511, 3513; and E.O. 9397(SSN).
Purpose(s):
To provide a history and tracking system for checks and bonds
printed, reissued, and non-delivered, that will be used for on-line
inquiry purposes by disbursing personnel.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Treasury Department to provide information on checks
and bonds issued, returned checks, and bonds.
To the American Red Cross and military relief societies to assist
military personnel and dependents of deceased members, in determining
the status of checks and bonds issued to the member or dependent.
To the Federal Reserve banks to distribute payments made through
the direct deposit system to financial organizations or their
processing agents authorized by individuals to receive and deposit
payments in their accounts.
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
DoD compilation of systems of records notices apply to this system of
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
[[Page 45234]]
Retrievability:
Social Security Number (SSN) and check or bond number.
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by use of locks and guards. It is accessible only to
authorized personnel. Access to records is limited to individuals who
are properly screened and cleared on a need-to-know basis in the
performance of their official duties. Passwords and user identification
are used to control access to the system data, and procedures are in
place to deter and detect browsing and unauthorized access.
Retention and disposal:
Records are retained in the system for one year and then destroyed.
Electronic records are destroyed by degaussing the media and hardcopy
documents are destroyed by recycling, burning, pulping or shredding.
System manager(s) and address:
CFASS System Manager, Defense Finance and Accounting Service--
Denver, Systems Management Directorate, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Notification procedure:
Individuals seeking to determine whether information about them is
contained in this system of records should address written inquiries to
the Defense Finance and Accounting Service, Corporate Communications
and Legislative Liaison, Freedom of Information/Privacy Act Program
Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number (SSN), current address, and telephone number.
Record access procedures:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to the Defense
Finance and Accounting Service, Corporate Communications and
Legislative Liaison, Freedom of Information Act/Privacy Act Program
Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number, current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Defense Finance and Accounting Service, Freedom of Information Act/
Privacy Act Program Manager, Corporate Communications and Legislative
Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From the individual concerned, DoD Components, and other Federal
agencies such as, Department of Health and Human Services, Department
of Veterans Affairs, Environmental Protection Agency, Department of
Energy, whose civilian pay is processed by a DFAS payroll system.
Exemptions claimed for the system:
None.
[FR Doc. E7-15776 Filed 8-10-07; 8:45 am]
BILLING CODE 5001-06-P