[Federal Register: August 16, 2007 (Volume 72, Number 158)]
[Notices]
[Page 46042-46045]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr16au07-62]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DoD-2007-OS-0087]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DOD.
[[Page 46043]]
ACTION: Notice to alter a system of records.
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SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
September 17, 2007 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system reports, as required by 5 U.S.C. 552a(r), of
the Privacy Act of 1974, as amended, were submitted on August 9, 2007,
to the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 10, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.40 CAAS
System Name:
Police Force Records (September 14, 1999, 64 FR 49780).
Changes:
System Identifier:
Delete ``CAAS'' from entry.
System Name:
Delete entry and replace with ``DLA Security Force and Staff
Records.''
System Location:
Delete entry and replace with ``Public Safety and Security Office,
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety or
Security Offices of the DLA Field Activities. Addresses may be obtained
from the System manager.''
Categories of Individuals Covered by the System:
Delete entry and replace with ``Defense Logistics Agency (DLA)
security and investigations personnel.''
Categories of Records in the System:
Delete entry and replace with ``Records contain individual's name,
Social Security Number (SSN), date of birth, home address, telephone
number, emergency notification data, driver's license number and
expiration date, security clearance, weapons qualification, education
and training data, professional certifications, issuance and receipt of
property and equipment (uniforms, shields, credentials, weapons,
ammunition), shift assignments, and related papers.''
Authority for Maintenance of the System:
Delete entry and replace with ``10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; section 21 of the Internal
Security Act of 1950 (50 U.S.C. 797); 18 U.S.C. 499, Military, Naval,
or Official Passes; 18 U.S.C. 701, Official Badges, Identification
Cards, Other Insignia; 18 U.S.C. 716, Police Badges; DOD Directive
5200.8, Security of Military Installations and Resources; 10 U.S.C.
1580, Emergency Essential Personnel, designation; 10 U.S.C. 1585,
Carrying of Firearms; DOD 5210.56, Use of Deadly Force and the Carrying
of Firearms by DOD Personnel Engaged in Law Enforcement and Security
Duties; CJCSI 3121.01B, Standing Rules of Engagement/Standing rules for
the Use of Force for U.S. Forces; 10 U.S.C. 1593, Uniform allowance:
civilian employees; and E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``Information is maintained and used
by DLA Security Managers, Security and Public Safety staffs, and
Security Force Supervisors to provide data concerning the professional
qualifications, training requirements, and health and readiness of
Security Force personnel at DLA Headquarters and Field Activities.
Records are also used for identification and emergency notification in
case of accident or casualty; to maintain control and accountability of
property (i.e., uniforms, shields, credentials, weapons, ammunition,
and equipment); to ensure proper training; to develop schedules and
procedures to improve efficiency. Records are used to determine if an
individual is qualified in the use of firearms and vehicles, and for
security clearance to handle classified information.''
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or information contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To Federal, state or local law enforcement agencies for training or
assistance in police or security operations.
To local hospitals and medical personnel for emergency treatment in
case of accident or casualty.
To Federal and non-federal schools, academies, and similar
institutions for training or certification purposes.
To Federal, state, or local disaster relief agencies for mutual
aid.
The DOD ``Blanket Routine Uses'' set forth at the beginning of
DLA's compilation of systems of records notices apply to this system.''
Retrievability:
Delete entry and replace with ``Retrieved by individual's name,
Social Security Number (SSN), shield or credential number, and/or by
duty station.''
Safeguards:
Delete entry and replace with ``Records are maintained in areas
accessible only to DLA Headquarters and Field Activities security
supervisory and staff personnel who uses the records to perform their
duties. All records are maintained on closed military installations
with security force personnel performing installation access control
and random patrols. Common Access Cards and personal identification
numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to assess
system vulnerabilities. Systems security updates are accomplished
daily. The computer files are password protected with access restricted
to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty
hours to authorized users with a need for the information.''
Retention and Disposal:
Delete entry and replace with ``Records are destroyed after 1 year,
when no longer needed, superseded or obsolete, or upon termination of
record subject, as applicable.''
[[Page 46044]]
System Manager(s) and Address:
Delete entry and replace with ``Program Manager, Security Plans and
Policy, Headquarters, Defense Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA Field Activity
responsible for the operation of security forces and staff at the DLA
Field Activity.''
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the HQ DLA Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy),
8725 John J. Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.
Requests should contain the individual's full name, Social Security
Number (SSN), and the DLA activity where employed.''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the HQ DLA Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J.
Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.
Requests should contain individual's full name, Social Security
Number (SSN), and the DLA activity where employed.''
Contesting Record Procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the HQ DLA Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP
1644, Fort Belvior, VA 22060-6221.''
Record Source Categories:
Delete entry and replace with ``The record subject, DLA Security
Managers, Security Staff, Security Force Supervisors, and training and
educational institutions.''
S500.40
System Name:
DLA Security Force and Staff Records.
System Location:
Public Safety and Security Office, Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA Field
Activities. Addresses may be obtained from the System manager.
Categories of Individuals Covered by the System:
Defense Logistics Agency (DLA) security and investigations
personnel.
Categories of Records in the System:
Records contain individual's name, Social Security Number (SSN),
date of birth, home address, telephone number, emergency notification
data, driver's license number and expiration date, security clearance,
weapons qualification, education and training data, professional
certifications, issuance and receipt of property and equipment
(uniforms, shields, credentials, weapons, ammunition), shift
assignments, and related papers.
Authority for Maintenance of the System:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; Section 21 of the Internal Security Act of 1950 (50 U.S.C.
797); 18 U.S.C. 499, Military, Naval, or Official Passes; 18 U.S.C.
701, Official Badges, Identification Cards, Other Insignia; 18 U.S.C.
716, Police Badges; DOD Directive 5200.8, Security of Military
Installations and Resources; 10 U.S.C. 1580, Emergency Essential
Personnel, designation; 10 U.S.C. 1585, Carrying of Firearms; DOD
5210.56, Use of Deadly Force and the Carrying of Firearms by DOD
Personnel Engaged in Law Enforcement and Security Duties; CJCSI
3121.01B, Standing Rules of Engagement/Standing rules for the Use of
Force for U.S. Forces; 10 U.S.C. 1593, Uniform allowance: civilian
employees; and E.O. 9397 (SSN).
Purpose(s):
Information is maintained and used by DLA Security Managers,
Security and Public Safety staffs, and Security Force Supervisors to
provide data concerning the professional qualifications, training
requirements, and health and readiness of Security Force personnel at
DLA Headquarters and Field Activities. Records are also used for
identification and emergency notification in case of accident or
casualty; to maintain control and accountability of property (i.e.
uniforms, shields, credentials, weapons, ammunition, and equipment); to
ensure proper training; to develop schedules and procedures to improve
efficiency. Records are used to determine if an individual is qualified
in the use of firearms and vehicles and for security clearance to
handle classified information.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, state or local law enforcement agencies for training or
assistance in police or security operations.
To local hospitals and medical personnel for emergency treatment in
case of accident or casualty.
To Federal and non-federal schools, academies, and similar
institutions for training or certification purposes.
To Federal, state, or local disaster relief agencies for mutual
aid.
The DOD ``Blanket Routine Uses'' that appear at the beginning of
DLA's compilation of systems of records notices apply to this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Retrieved by individual's name, Social Security Number (SSN),
shield or credential number, and/or by duty station.
Safeguards:
Records are maintained in areas accessible only to DLA Headquarters
and Field Activities security supervisory and staff personnel who use
the records to perform their duties. All records are maintained on
closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and
personal identification numbers are used to authenticate authorized
desktop and laptop computer users. Computer servers are scanned
quarterly or monthly to assess system vulnerabilities. Systems security
updates are accomplished daily. The computer files are password
protected with access restricted to authorized users with a need for
the information. Records are secured in locked or guarded buildings,
locked offices, or locked cabinets during non duty hours,
[[Page 46045]]
with access restricted during duty hours to authorized users with a
need for the information.
Retention and Disposal:
Records are destroyed after 1 year, when no longer needed,
superseded or obsolete, or upon termination of record subject, as
applicable.
System Manager(s) and Address:
Program Manager, Security Plans and Policy, Headquarters, Defense
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers
within the DLA Field Activity responsible for the operation of security
forces and staff at the DLA Field Activity.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the HQ DLA Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP
1644, Fort Belvior, VA 22060-6221.
Requests should contain individual's full name, Social Security
Number (SSN), and the DLA activity where employed.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the HQ DLA
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP 1644, Fort
Belvior, VA 22060-6221.
Request should contain individual's full name, Social Security
Number (SSN), and the DLA activity where employed.
Contesting Record Procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the HQ DLA Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy),
8725 John J. Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.
Record Source Categories:
The record subject, DLA Security Managers, Security Staff, Security
Force Supervisors, and training and educational institutions.
Exemptions Claimed for the System:
None.
[FR Doc. E7-16137 Filed 8-15-07; 8:45 am]
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