[Federal Register: September 4, 2007 (Volume 72, Number 170)]
[Notices]
[Page 50666-50668]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr04se07-30]
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DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
[DoD-2007-OS-0100]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Logistics Agency is amending a system of records
notice to its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on October
4, 2007 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: August 28, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S700.10 DES
System name:
Travel Input Records (December 1, 2000, 65 FR 75254).
Changes:
System identifier:
Delete ``DES'' from entry.
* * * * *
System location:
Delete entry and replace with ``Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221 and at
the Defense Logistics Agency Field Activities. Official mailing
addresses may be obtained from the System manager below.
* * * * *
System manager(s) and address:
Delete entry and replace with ``Policy Office: Chief, Travel
Services Division, Headquarters Defense Logistics Agency, ATTN: DES-BD,
8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221.
Record holder: Financial Liaison Officers at the DLA Field
Activities.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the HQ DLA Privacy Act Office,
Headquarters,
[[Page 50667]]
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J.
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
Request should contain individual's full name, order number and/or
Social Security Number (SSN).
DLA employees and military members with direct access to the on-
line database may query the database by providing their name and
password.
Records older than 15 months are contained within the electronic
system, individuals should address a written inquiry to the HQ DLA
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort
Belvoir, VA 22060-6221.
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the HQ DLA Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J.
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
Request should contain individual's full name, order number and/or
Social Security Number (SSN).
DLA employees and military members with direct access to the on-
line database may query the database by providing their name and
password.
For access to electronic records created at HQ DLA within the past
15 months, DLA employees and military members with online access to the
database may query the database by providing their name and password.
For access to archived electronic records stored off-line, address
written inquiries to the HQ DLA Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J.
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
Individuals who do not have access to the HQ DLA database should
submit written inquiries to the HQ DLA Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy),
8725 John J. Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the HQ DLA Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop
1644, Fort Belvoir, VA 22060-6221.''
* * * * *
S700.10
System name:
Travel Input Records.
System location:
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060-6221 and at the Defense Logistics Agency Field
Activities. Official mailing addresses may be obtained from the system
manager below.
Categories of individuals covered by the system:
All DLA military members, civilian employees, and dependents who
perform travel, Temporary Duty (TDY) or Permanent Change of Station
(PCS); individuals of other DoD agencies serviced by DLA under an
interservice support agreement; and public and private sector
individuals traveling under invitational travel orders.
Categories of records in the system:
Consists of name, Social Security Number, home address, security
clearance level, order number, travel itinerary, claim data, and
financial details of real estate transactions.
Authority for maintenance of the system:
Chapter 57, 5 U.S.C., Travel, Transportation, and Subsistence; 10
U.S.C. 133, Under Secretary of Defense for Acquisition and Technology;
and E.O. 9397 (SSN).
Purpose(s):
Records are used in administering the travel program, managing and
tracking funds, and accounting for employee status for pay and leave
tracking purposes.
Data is also used to determine that expenses relating to the sale
or purchase of a residence for a Permanent Change of Station are
reasonable and customary for the locality of the transaction.
Statistical data, with all personal identifiers removed, is used to
assess trends, manage funds, and forecast future expenses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Federal agency or private sector organization employing the
traveler for funds control, personnel administration, or program
management purposes.
To banking establishments for the purpose of facilitating direct
deposit and to confirm billing or expense data.
To Federal, State, and Local government agencies for taxing, audit,
or oversight purposes.
To Government and private sector entities to provide for or
facilitate transportation, lodging, relocation or related travel
services.
The DOD ``Blanket Routine Uses'' also apply to this system of
records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are in file folders and electronic storage media.
Retrievability:
By name, Social Security Number (SSN) or order number.
Safeguards:
Records are maintained in areas that are accessible only to
individuals who must service the record in the performance of their
official duties. Electronic records are password protected with access
restricted to authorized users.
Retention and disposal:
Paper records are retained for 6 years and then destroyed.
Electronic records are retained on line for 15 months and then removed
to disk where they are retained for an additional 4 years and 9 months.
System manager(s) and address:
Policy Office: Chief, Travel Services Division, Headquarters
Defense Logistics Agency, ATTN: DES-BD, 8725 John J. Kingman Road, Stop
6220, Fort Belvoir, VA 22060-6221.
Record holder: Financial Liaison Officers at the DLA Field
Activities.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the HQ DLA Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop
1644, Fort Belvior, VA 22060-6221.
Request should contain individuals full name, order number and/or
Social Security Number (SSN).
DLA employees and military members with direct access to the on-
line
[[Page 50668]]
database may query the database by providing their name and password.
Records older than 15 months are contained within the electronic
system, individuals should address a written inquiry to the HQ DLA
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort
Belvior, VA 22060-6221.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the HQ DLA
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort
Belvior, VA 22060-6221.
Request should contain individuals full name, order number and/or
Social Security Number (SSN).
DLA employees and military members with direct access to the on-
line database may query the database by providing their name and
password.
For access to electronic records created at HQ DLA within the past
15 months, DLA employees and military members with online access to the
database may query the database by providing their name and password.
For access to archived electronic records stored off-line, address
written inquiries to the HQ DLA Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J.
Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.
Individuals who do not have access to the HQ DLA database should
submit written inquiries to the HQ DLA Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy),
8725 John J. Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the HQ DLA Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy),
8725 John J. Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.
Record source categories:
Information is collected from the individual and the individual's
supervisor, from the hiring activity's personnel office, and from
travel and expense forms.
Exemptions claimed for the system:
None.
[FR Doc. E7-17441 Filed 8-31-07; 8:45 am]
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