[Federal Register: October 2, 2007 (Volume 72, Number 190)]
[Notices]
[Page 56068-56071]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02oc07-35]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[DoD-2007-OS-0110]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to amend two systems of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is amending two systems
of records notices in its existing inventory of record systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
November 1, 2007 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Karen Finnegan at (703) 696-3081.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
[[Page 56069]]
Dated: September 26, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of
Defense.
S322.09 DMDC
System name:
Joint Duty Assignment Management Information System (JDAMIS)
(January 8, 2007, 72 FR 737).
Changes:
System identifier:
Delete entry and replace with ``DMDC 05''.
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``The DoD `Blanket Routine Uses' set
forth at the beginning of the OSD compilation of systems of records
notices apply to this system.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Officer, Office of Freedom
of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Privacy Act Officer, Office of Freedom of
Information, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.''
Contesting record procedures:
Delete entry and replace with ``The OSD rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the Privacy Act Officer, Office
of Freedom of Information, Washington Headquarters Services, 1155
Defense Pentagon, Washington, DC 20301-1155.''
* * * * *
DMDC 05
System name:
Joint Duty Assignment Management Information System (JDAMIS).
System location:
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling
Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
All active duty officers who are serving or have served in billets
designated as joint duty assignment positions; are attending or have
completed joint professional military education schools; are joint
specialty officers or nominees.
Categories of records in the system:
The information on billets includes service, unit identification
code, tour length, rank, job title, skill and critical billet.
Information on individuals includes social security number, joint duty
qualification, departure reason, joint professional military education
status, service, occupation, gender, date of rank and duty station.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 667, Annual Report to Congress; and E.O. 9397
(SSN).
Purpose(s):
To allow the Department of Defense to monitor Joint Duty Assignment
positions and personnel and to report to the Congress as required by
Title IV, Chapter 38, Section 667 (Annual Report to Congress) of the
DoD Reorganization Act of 1986; Public Law 99-433.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Records may be retrieved by individual identifier such as Social
Security Number (SSN) or by demographic characteristic.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted by the
use of locks, guards, and administrative procedures. Access to personal
information is limited to those who require the records in the
performance of their official duties. Access to personal information is
further restricted by the use of passwords which are changed
periodically.
Retention and disposal:
Delete when 5 years old or when no longer needed for operational
purposes, whichever is later.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
[[Page 56070]]
Record source categories:
The military services and Office of the Joint Chiefs of Staff.
Exemptions claimed for the system:
None.
S322.11 DMDC
System name:
Federal Creditor Agency Debt Collection Data Base (May 4, 2007, 72
FR 25269).
Changes:
System identifier:
Delete entry and replace with ``DMDC 06''.
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``Individual's name, Social Security
Number (SSN), Federal agency or military service, category of
employees, Federal salary or benefit payments, record of debts and
current work or home address and any other appropriate demographic data
to a Federal creditor agency for the purpose of contacting the debtor
to obtain voluntary repayment and, if necessary, to initiate any
administrative or salary offset measures to recover the debt.
To the Office of Finance of the U.S. House of Representatives and
the Disbursing Office of the U.S. Senate, records of individual
indebtedness from this system of records consisting of individual name,
Social Security Number and amount, to be used to identify House and
Senate members and their employees indebted to the Federal government
for the purpose of collecting the debts.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Officer, Office of Freedom
of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Privacy Act Officer, Office of Freedom of
Information, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.''
Contesting record procedures:
Delete entry and replace with ``The OSD rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81; 32
CFR part 311; or may be obtained from the Privacy Act Officer, Office
of Freedom of Information, Washington Headquarters Services, 1155
Defense Pentagon, Washington, DC 20301-1155.''
* * * * *
DMDC 06
System name:
Federal Creditor Agency Debt Collection Data Base.
System location:
Naval Postgraduate School Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
Categories of individuals covered by the system:
Department of Defense officers and enlisted personnel, members of
reserve and guard components, retired military personnel. All Federal-
wide civilian employees and retirees and postal workers covered by the
civil service retirement system. Individuals identified by Federal
creditor agencies as delinquent in repayment of debts owed to the U.S.
Government.
Categories of records in the system:
Name, Social Security Number (SSN), debt principal amount, interest
and penalty amount, if any, debt reason, debt status, demographic
information such as grade or rank, sex, date of birth, duty and home
address, and various dates identifying the status changes occurring in
the debt collection process.
Authority for maintenance of the system:
Debt Collection Act of 1982 (Pub. L. 97-365), as amended by the
Debt Collection Improvement Act of 1996 (Pub. L. 104-134); 5 U.S.C.
5514, Installment Deduction of Indebtedness; 31 U.S.C. 3711, Collection
and Compromise; 31 U.S.C. 3716, Administrative Offset; 10 U.S.C. 136; 4
CFR 101.1-105.5, Federal Claims Collection Standards; 5 CFR 550.1101-
1108, Collection by Offset from Indebted Government Employees;
Guidelines on the Relationship Between the Privacy Act of 1974 and the
Debt Collection Act of 1982, March 30, 1983 (48 FR 15556, April, 1983);
the Interagency Agreement for Federal Salary Offset Initiative (Office
of Management and Budget, Department of the Treasury, Office of
Personnel Management and the Department of Defense, April 1987); and
Office of Management and Budget Guidelines (54 FR 52818, June 19, 1989)
interpreting the provisions of the Privacy Act (5 U.S.C. 552a)
pertaining to computer matching; and E.O. 9397 (SSN).
Purpose(s):
To maintain a computer data base permitting computer matching in
compliance with the Privacy Act of 1974 (5 U.S.C. 552a) as amended; to
assist and implement debt collection efforts by Federal creditor
agencies under the Debt Collection Act of 1982; to identify and locate
individual debtors; to increase the efficiency of U.S. Government-wide
efforts to collect debts owed the U.S. Government; to provide a
centralized Federal data bank for computer matching of Federal
employment records with delinquent debt records furnished by Federal
creditor agencies under an Interagency agreement sponsored and
monitored by the Department of the Treasury and the Office of
Management and Budget; and to identify and locate employees or
beneficiaries who are receiving Federal salaries or other benefit
payments and indebted to the creditor agency in order to recoup the
debt either through voluntary repayment or by administrative or salary
offset procedures established by law.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Individual's name, Social Security Number (SSN), Federal agency or
military service, category of employees, Federal salary or benefit
payments, record of debts and current work or home address and any
other appropriate demographic data to a Federal creditor agency for the
purpose of contacting the
[[Page 56071]]
debtor to obtain voluntary repayment and, if necessary, to initiate any
administrative or salary offset measures to recover the debt.
To the Office of Finance of the U.S. House of Representatives and
the Disbursing Office of the U.S. Senate, records of individual
indebtedness from this system of records consisting of individual name,
Social Security Number and amount, to be used to identify House and
Senate members and their employees indebted to the Federal government
for the purpose of collecting the debts.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Records are retrieved by the individual's name and Social Security
Number (SSN) from a computerized index.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted by the
use of locks, guards, and administrative procedures. Access to personal
information is limited to those who require the records in the
performance of their official duties. Access to personal information is
further restricted by the use of passwords which are changed
periodically.
Retention and disposal:
Records are erased within six months after each match cycle.
System manager(s) and address:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the individual's full name, Social
Security Number (SSN), date of birth, and current address and telephone
number.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Record source categories:
Federal creditor agencies, the Office of Personnel Management and
DoD personnel, and finance centers.
Exemptions claimed for the system:
None.
[FR Doc. E7-19430 Filed 10-1-07; 8:45 am]
BILLING CODE 5001-06-P