[Federal Register: November 14, 2007 (Volume 72, Number 219)]
[Notices]
[Page 64055-64056]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14no07-52]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2007-OS-0121]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DOD.
ACTION: Notice To Add a New System of Records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on December
14, 2007 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on November 5, 2007, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239.
Dated: November 7, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7330a
System name:
Salary Offset Reporting System (SORS).
System location:
Defense Finance and Accounting Service--Cleveland, 1240 East Ninth
Street, Cleveland, OH 44199-8006.
Defense Finance and Accounting Service--Indianapolis, 8899 East
56th Street, Indianapolis, IN 46249-0150.
Categories of individuals covered by the system:
DoD employees that include Active, Reserve, National Guard, and
Retired military members, DoD civilian employees, and civilian
employees of other non-DoD Federal agencies such as the Department of
Energy, the Department of Health and Human Services, the Environmental
Protection Agency, the Broadcasting Board of Governors, and the
Department of Veterans Affairs for which DFAS provides e-payroll
processing services.
Categories of records in the system:
Individual's name, Social Security Number (SSN), delinquent debt
balances, collection amounts, and duty status of individuals.
Authority for maintenance of the system:
Debt Collection Improvement Act of 1996; 5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. Chapter 53, 55, and 81; 31 U.S.C. 3716; 31 CFR
Part 285, 5 CFR Part 550, 26 U.S.C. 6331(h) and 6103(k)6, and E.O. 9397
(SSN).
Purpose(s):
A Web based system which provides for the collection, processing,
and reporting of salary offsets for DoD employees who have incurred
delinquent debts with non-DoD entities. It will centralize the
management of the salary offset process established by the Debt
Collection Improvement Act of 1996 for debts owed to the Federal
Government by individuals receiving a federal salary.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To individuals authorized to act as a guardian, trustee, or other
legal representative of an Active, Reserve, National Guard, or Retired
military member, or civilian employee.
To Department of Health and Human Services, Department of Energy,
Department of Veterans Affairs, the Environmental Protection Agency,
and the Broadcasting Board of Governors for which DFAS provides e-
payroll services for the purpose of informing the affected employees
and resolving payroll issues.
To the U.S. Department of the Treasury for use in the collection of
debts for the Treasury Offset Program.
To the Internal Revenue Service for use in the collection of debts
for the Treasury Offset Program.
The DoD ``Blanket Routine Uses'' published at the beginning of the
DoD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Files in file folders and electronic storage media.
Retrievability:
Individual's name and Social Security Number (SSN).
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by
[[Page 64056]]
passwords, which are changed according to agency security policy.
Retention and disposal:
Records may be temporary in nature and destroyed when actions are
completed, they are superseded, obsolete, or no longer needed. Other
records may be cut off at the end of the payroll year, and destroyed up
to 6 years and 3 months after cutoff. Records are destroyed by
degaussing, shredding, or burning.
System manager(s) and address:
Salary Offset Manager, Defense Finance and Accounting Service--
Cleveland, 1240 East Ninth Street, Cleveland, OH 44199-8006.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number (SSN), current address, telephone number, and provide a
reasonable description of what the requestor is seeking.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
6760 E. Irvington Place, Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number (SSN), current address, telephone number, and provide a
reasonable description of what the requestor is seeking.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From the individual concerned, Department of Defense Components,
Federal agencies owed debts, and from electronic interfaces with the
Department of Treasury.
Exemptions claimed for the system:
None.
[FR Doc. E7-22257 Filed 11-13-07; 8:45 am]
BILLING CODE 5001-06-P