[Federal Register: November 14, 2007 (Volume 72, Number 219)]
[Notices]
[Page 64056-64057]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14no07-53]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2007-OS-0123]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Add a System of Records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on December 14, 2007 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Freedom of
Information Division, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall, OSD/JS Privacy Act
Coordinator, (703) 696-4495.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on November 2,
2007, to the House Committee on Government Reform, the Senate Committee
on Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: November 7, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 35
System name:
Defense Injury and Unemployment Compensation System.
System location:
Civilian Personnel Management Services (CPMS) 1400 Key Blvd.,
Rosslyn, VA 22209-5144.
Categories of individuals covered by the system:
Current and former Department of Defense (DoD) civilian
appropriated fund employees. Employees and/or their survivors who have
filed a claim for workers' compensation benefits under the Federal
Employees' Compensation Act (FECA) by reason of injuries sustained
while in the performance of civilian duty or who have filed claims for
Unemployment Compensation through state employment security agencies.
Categories of records in the system:
Individual's name, Social Security Number (SSN), date of birth,
component, occupation, assignment and duty location information, wages,
benefits, entitlement data necessary to injury or unemployment claim
management, Department of Labor/Office of Workers' Compensation
Programs (DOL/OWCP) claim data, authorization for medical care, related
DoD personnel records such as timekeeping and payroll data, reports
descriptive of the incident and extent of injury for use in DOL/OWCP
adjudication of the claim, initial notification to agency Safety
personnel for Occupational Safety and Health Act (OSHA) reporting
purposes, and reports related to payment of benefits through State
Employment Security Agency (SESA) offices.
Authority for maintenance of the system:
5 U.S.C. 8101, Federal Employee Compensation Act, as amended; 10
U.S.C. 136, Under Secretary of Defense for Personnel and Readiness;
Department of Defense Directive 1400.25-M, DoD Civilian Personnel
Management System; and E.O. 9397(SSN).
Purpose(s):
For processing Federal Employee Compensation Act claims seeking
monetary, medical, and similar benefits for injuries or deaths
sustained by civilian employees while performing assigned duties.
[[Page 64057]]
Data is collected for incident notification to safety personnel
responsible for Occupational Safety and Health Act (OSHA) recording.
Safety claim records are used to support DoD management
responsibilities under the applicable regulations and to obtain
appropriate injury compensation benefits for qualifying employees or
their dependents.
Records are maintained for the purpose of auditing the State
itemized listings of Unemployment Compensation charges, identifying
erroneous charges and requesting credits from the State Employment
Security Agencies (SESAs), and tracking the charges to ensure that
credits are received from the appropriate State jurisdictions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To agency employees tasked with management of the Federal Employee
Compensation Act claims, for the purpose of billing verification,
administration of the agency's responsibilities under Federal Employees
Compensation Act, answer questions about the status of the claim, or to
consider rehire, retention or other actions the agency may be required
to take with regard to the claim.
To the Office of Personnel Management (OPM) and Social Security
Administration (SSA) for purposes of ensuring appropriate payment of
benefits.
The DoD ``Blanket Routine Uses'' apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Individual's name, Social Security Number (SSN), and/or claim
number.
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for a need-to-know.
Access to computerized data is restricted by passwords, which are
changed periodically according to agency security policy.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration approves retention and disposal schedule).
System manager(s) and address:
Human Resources Specialist, Benefits and Information Systems,
Civilian Personnel Management Services (CPMS), Injury and Unemployment
Compensation Division, 1400 Key Blvd., Rosslyn, VA 22209-5144.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Injury Compensation Program Administrator (ICPA) designated by
their servicing Human Resources office, or contact the Benefits and
Information Systems, Civilian Personnel Management Services (CPMS),
Injury Compensation Unemployment Compensation (ICUC) Division, 1400 Key
Boulevard, Rosslyn, VA 22209-5144 for assistance in identifying the
ICPA.
Requests should be signed, include the individual's full name,
Social Security Number (SSN), and address. It should include the State
where the claim for Unemployment Compensation was filed and approximate
date filed with the State Employment Security Agency.
Record access procedures:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to their
servicing Human Resources office, or contact the Benefits and
Information Systems, Civilian Personnel Management Services (CPMS),
Injury Compensation Unemployment Compensation (ICUC) Division, 1400 Key
Boulevard, Rosslyn, VA 22209-5144 for assistance in identifying the
correct office.
Requests should be signed, include the individual's full name,
Social Security Number (SSN), and address. It should include the State
where the claim for Unemployment Compensation was filed and approximate
date filed with the State Employment Security Agency.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Individual, Department of Defense Personnel System records, and
Department of Labor/Office of Workers' Compensation Program claim
records.
Exemptions claimed for the system:
None.
[FR Doc. E7-22258 Filed 11-13-07; 8:45 am]
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