[Federal Register: December 12, 2007 (Volume 72, Number 238)]
[Notices]
[Page 70559-70564]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12de07-16]
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DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; Revision of System of Records and Proposed
New Routine Uses
AGENCY: Department of Agriculture (USDA).
ACTION: Notice of revision to the Privacy Act System of Records.
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SUMMARY: The United States Department of Agriculture gives notice that
it is proposing to revise its Privacy Act System of Records, USDA/FSA-2
entitled ``Farm Records File (Automated).''
DATES: Effective Date: The revised system notice and the proposed
routine uses will become effective 40 days after
[[Page 70560]]
publication, on January 22, 2008, unless modified by a subsequent
notice to incorporate public comments.
Comment date: Comments on this notice must be received on or before
January 22, 2008 to be assured consideration. Although the Privacy Act
requires only that the portion of the system which describes the
``routine uses'' of the system be published for comment, USDA invites
comment on all portions of this notice.
FOR FURTHER INFORMATION CONTACT: Dan McGlynn, Deputy Director,
Production, Emergencies, and Compliance Division, USDA, FSA, STOP 0517,
1400 Independence Avenue, SW., Washington, DC 20250-0517, by telephone
at (202) 720-3463, or via e-mail at Dan.McGlynn@wdc.usda.gov.
SUPPLEMENTARY INFORMATION: The Farm Service Agency (FSA) proposes to
revise some existing routine uses, remove an unnecessary routine use,
establish new routine uses, and update and clarify the notice. Routine
uses identify individuals, groups, and entities to which the
information may be disclosed.
FSA proposes to: (1) Remove routine use 13 and redesignate the
routine uses currently designated numbers 14 through 21 as numbers 13
through 20, respectively; (2) revise routine uses numbers 1, 10, and
newly designated 16 and 20; (3) add five new routine uses to be
designated as routine uses numbers 21, 22, 23, 24, and 25,
respectively, for the USDA/FSA-2, Farm Records File; and (4) correct,
revise, and add information in the following categories: System
Location, Categories of Individuals Covered by the System, Categories
of Records in the System, Authority for Maintenance of the System,
Purpose(s), System Manager(s) and Address, and Record Source Categories
in USDA/FSA-2.
Revise Routine Use 1
FSA is revising routine use number 1 to add designated marketing
associations (DMAs) and loan servicing agents (LSAs) as entities
approved to carry out Commodity Credit Corporation (CCC) marketing
assistance loan and loan deficiency payment programs and also to list
the types of data that will be made available. These entities were
authorized to conduct business on behalf of FSA by the Farm Security
and Rural Investment Act of 2002 (Pub. L. 107-171) and prior
legislation.
Revise Routine Use 10
FSA is revising routine use number 10 to remove obsolete references
to information about producers participating in the peanut production
control and quota programs. Those programs were ended by the Farm
Security and Rural Investment Act of 2002 (Pub. L. 107-171) and the use
of such information is thus no longer needed. Once revised, routine use
10 would read as follows:
(10) To the Peanut Board with respect to producers of peanuts and
their participation in the peanut price support program.
Remove Routine Use 13
FSA is deleting routine use number 13 and renumbering the remaining
routine uses. Current routine use 13 regards disclosure of information
to tobacco analysis laboratories of producers' names and addresses as
well as crop-specific data regarding tobacco being analyzed prior to
the marketing of such tobacco. This disclosure was needed for the
Tobacco Quota and Price Support Programs, which were repealed by
sections 611 through 613 of the American Jobs Creation Act of 2004
(Pub. L. 108-357), and thus is no longer needed.
Revise Routine Use 16 (formerly 17):
FSA proposes to revise the routine use currently designated number
17 and redesignated as number 16, to add farm numbers and cotton yields
to the data currently received by cotton ginners. Cotton ginners
already receive information relating to names, addresses, and cotton
acreage. If disaster programs are enacted similar to recent disaster
programs for cottonseed, the additional data will allow cotton ginners
to more efficiently deliver disaster programs.
Revise Routine Use 20 (formerly 21):
FSA proposes to revise the routine use currently designated number
21 and redesignated as number 20, to reflect changes to information
disclosed to State-certified or State-licensed appraisers and employees
of Federal agencies other than USDA who are qualified to perform real
estate appraisals. This revision is necessary due to changes in program
names and/or designations within FSA. Specifically, Production
Flexibility Contract Acres would be changed to read ``Direct and
Counter-cyclical Program (DCP) Contract Base Acres.'' Further, a
reference to ``DCP cropland acres'' would be added to agricultural use
acres and cropland acres, a category already listed in routine use
number 21, to replace the obsolete term ``agricultural use acres.''
Once revised, newly designated routine use 20 would read as
follows:
(20) To State-certified or State-licensed appraisers and employees
of Federal agencies other than USDA qualified to perform real estate
appraisals. The specific information that may be disclosed to such
appraisers consists of:
--Direct and Counter-Cyclical Program (DCP) Contract Base Acres.
--Payment yields.
--DCP cropland and cropland acres.
--Copies of aerial photography.
--Conservation Reserve Program (CRP) acres.
--Highly erodible land (HEL) delineations.
--Wetland classifications.
Proposed New Routine Use 21
The first proposed new routine use, designated as number 21, would
provide for disclosure of certain hard copy or electronic records in
this system to cooperating Federal, State, and local agencies, as
necessary for implementation of conservation programs. This limited
disclosure falls within FSA's mandate to promote a viable agriculture
economy and is essential for effective implementation of conservation
programs. Cooperating Federal, State, and local agency employees are
bound by ethical standards and State or local regulations not to
further disclose such information without the permission of the client.
The specific information to be disclosed to the cooperating
Federal, State, and local agencies employees consists of:
--Producer name/address/tax identification number.
--Digital imagery, including Common Land Unit (CLU) boundaries,
calculated acreage, and farm, tract, and field identifiers.
--Environmental resources and disaster data.
--Conservation Reserve Program (CRP) data.
--Highly erodible land (HEL) delineations and data.
--Conservation Producer payment history.
--Wetlands classifications.
Proposed New Routine Use 22
The second proposed new routine use, designated as number 22,
permits disclosure of certain electronic records in this system through
incorporation of these records into the Comprehensive Information
Management System (CIMS) in accordance with the Farm Security and Rural
Investment Act of 2002, section 10706.
CIMS is a system of computer programs and databases, physically
[[Page 70561]]
located in Kansas City, Missouri, that is jointly maintained by FSA and
the Risk Management Agency (RMA) utilizing the services of an
information technology contractor. CIMS contains producer, program, and
land information from FSA, RMA, and approved insurance providers
(AIPs), as defined in section 502(b) of the Federal Crop Insurance Act
(7 U.S.C.1502(b)). CIMS acts as a repository of data and also combines,
reconciles, defines, translates, and formats data in such a manner so
it can be used by entities that have authorized access to CIMS.
CIMS will be used to help RMA and FSA administer their programs by
allowing the agencies to discover and correct errors in reporting and
assist the producer to provide consistent information to FSA, RMA, and
AIPs.
The electronic information contained in CIMS will be disclosed to
RMA and AIPs under contract with RMA and further disclosed to the AIP's
insurance agents and loss adjusters. The electronic information may
also be disclosed to any contractor engaged in the development or
maintenance of CIMS. Such disclosures are necessary to administer and
enforce requirements of the Federal crop insurance program, an integral
part of the USDA farm program system. To ensure that AIPs, and their
insurance agents and loss adjusters, are only receiving information
related to their specific insureds, all requests for information
provided through CIMS will be automatically validated by CIMS software.
Validation is accomplished by checking producer information provided
directly to CIMS by data requestors against an RMA maintained database
of accepted policies incorporated into CIMS. AIPs will be required to
sign a non-disclosure statement before accessing CIMS to preclude them
from using the information for an unauthorized purpose or releasing the
information to an unauthorized person or the public.
RMA and any contractor engaged in the development or maintenance of
CIMS will have access to all FSA data incorporated into CIMS. FSA data
will only be disclosed to the AIPs, their insurance agents and loss
adjusters, for information associated with their insured producers and
only with regard to such producers' farming operations contained in
counties covered by their policies. The FSA data disclosed through
access to CIMS data consist of:
--Electronic Producer and Member Entity Information, including a common
producer name, address, tax identifier, identity type, and entity file.
--Current and prior crop year electronic report acreage information
reported to FSA by producers, and acreage determined by FSA, as
applicable, and farm and producer identifiers.
--Electronic production data/information used by both FSA and RMA to
establish program benefits. This data/information is the basis for
determination of accurate monetary benefits.
--Digital imagery and geospatial data layer containing CLU boundaries,
calculated acres, State and county codes, and unique identifiers for
those States in which the AIPs have contracted with RMA to sell crop
insurance. This will enable AIPs to associate farm, tract, and CLU
numbers to geospatial data for their insured producers. A CLU is an
electronic representation of the boundaries of a piece of land,
represented in latitudes and longitudes. It is the smallest unit of
land that has a permanent, contiguous boundary; common land cover and
land management; common owner; and common producer association.
Proposed New Routine Use 23
The third proposed new routine use, designated as number 23,
permits disclosure of certain hard-copy records from this system of
records to AIPs (excluding their insurance agents) and loss adjusters
for their respective insured producers. This includes copies of their
insured producer's form FSA-578, Producer Print Acreage Reports and
photocopies of maps for associated land to be used for the purpose of
fulfilling loss adjustment obligations as well as for audits and
reviews of claims. Limited disclosure of this hard-copy information
assists USDA in effectively administering and enforcing the national
crop insurance program. The specific hard copy information to be
disclosed to the AIPs (excluding their insurance agents) and loss
adjusters for information associated with their insured producers and
only with regard to such producers' farming operations contained in
counties covered by their policies, consists of:
--Producer and Member Entity Information, including a common producer
name, address, tax identifier, identity type, and entity file.
--Current and prior crop year acreage report information reported to
FSA by producers, acreage determined by FSA, and associated maps.
--Production data/information used by both FSA and RMA to establish
program benefits. This data/information is the basis for determination
of accurate monetary benefits.
Proposed New Routine Use 24
The fourth proposed new routine use, designated as number 24, would
permit disclosure of certain records in this file to cooperating
Federal, State, and local agencies, including State universities, and
sugar cane processors as necessary for implementation of hurricane
disaster programs and other studies related to the sugar industry.
Limited sharing of data with cooperating Federal, State, and local
agencies, including State universities, and sugar cane processors
permits FSA to tailor its hurricane sugar cane disaster programs to
specific local needs. In 2002 and 2005, hurricanes decimated the
Louisiana sugar industry and FSA was directed to provide assistance.
The sugar cane industry requested the assistance of Louisiana State
University (LSU) in developing and implementing a program specifically
designed to meet the needs of Louisiana. LSU requires limited data from
FSA files to accomplish their role.
The hurricane sugar cane disaster programs are statutorily required
to be administered through the sugar cane processing companies. Sugar
cane processing companies pay growers for their sugar cane based on the
revenue from the sugar extracted from the growers' sugar cane. Most of
the Federal assistance for the hurricane sugar cane damage is
statutorily required to be treated as sugar revenue lost to the
processors and growers. Thus, FSA makes payments to the processors, who
share the payments to growers as they would sugar revenue. LSU requires
FSA grower acreage data to make the sugar loss calculations required as
part of the processor's application for assistance under the hurricane
sugar cane disaster programs.
This system of records is being amended to add a routine use
allowing the limited disclosure of producer and farm information to
employees of cooperating Federal, State, and local agencies, including
State universities who are qualified to assist in the development and
implementation of hurricane sugar cane disaster programs. The specific
information to be disclosed to the employees of cooperating Federal,
State, and local agencies, including State universities consists of:
Producer name/address.
Acreage and farm, tract, and field identifiers.
Environmental resources and disaster data.
[[Page 70562]]
Proposed New Routine Use 25
The fifth proposed new routine use, designated as number 25, would
permit disclosure of certain records in this file to appropriate
agencies, entities, and persons as necessary to respond to suspected or
confirmed compromise of the security or confidentiality of information
in the system of records and to prevent, minimize, or remedy such harm.
A Federal agency's ability to respond quickly and effectively in
the event of a breach of Federal data is critical to its efforts to
prevent or minimize any consequent harm. An effective response
necessitates disclosure of information regarding the breach to those
individuals affected by it, as well as to persons and entities in a
position to cooperate, either by assisting in notification to affected
individuals or playing a role in preventing or minimizing harms from
the breach.
This routine use will allow the disclosure of information in the
course of responding to a breach of Federal data. This routine use will
serve to protect the interests of the individuals whose information is
at issue by allowing agencies to take appropriate steps to facilitate a
timely and effective response, thereby improving their ability to
prevent, minimize, or remedy any harm resulting from a compromise of
data maintained in their systems of records.
This system of records is being amended to add a routine use
allowing the limited disclosure to appropriate agencies, entities, and
persons when (1) the agency suspects or has confirmed that the security
or confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Proposed Revisions to Other Categories of Information
FSA proposes to make changes to seven categories of information in
the system of records because of agency reorganization, new programs,
and advanced technologies. These changes have been made to the
following: correction of the names and addresses listed in the
categories of System Location and System Manager(s) and Address; the
addition of another group of persons covered in the Categories of
Individuals Covered by the System; the addition of types of files/
records/materials collected and maintained due to new Congressionally
approved programs and advanced technology in the Categories of Records
in the System; the addition of new statutes listed in the Authority for
Maintenance of the System, and to revise the reasons for collecting and
maintaining information in this system of records in the Purpose(s).
Report
A ``Report on Revised System,'' required by 5 U.S.C. 552a(r) as
implemented by the Office of Management and Budget (OMB) Circular A-
130, was sent to the Chairman, Committee on Governmental Affairs,
United States Senate; the Chairman, Committee on Government Reform and
Oversight, House of Representatives; and the Administrator, Office of
Information and Regulatory Affairs, Office of Management and Budget, on
December 4, 2007.
Signed at Washington, DC, on December 4, 2007.
Charles F. Conner,
Acting Secretary of Agriculture.
USDA/FSA-2
SYSTEM NAME:
Farm Records File (Automated), USDA/FSA-2.
SYSTEM LOCATION:
This system of records is under the control of the Deputy
Administrator for Farm Programs FSA, USDA, Stop 0539, P.O. Box 2415,
Washington, DC 20250. The data will be maintained at the county FSA
office which services the particular farm, the State FSA Office of the
State where the particular county FSA office is located; the FSA Aerial
Photography Field Office, 2222 West 2300 South, Salt Lake City, Utah
84119-2020; the Kansas City Administrative Office, 6501 Beacon Drive,
Kansas City, Missouri 64133; the Kansas City Commodity Office, 6501
Beacon Drive, Kansas City, Missouri 64133, and the FSA National Office.
The address of each county and State FSA office can be found in the
local telephone directory under the heading ``United States Government,
Department of Agriculture, Farm Service Agency.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Farm owners, operators, borrowers, and other producers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The information in the system consists of electronic and hard copy
documentation of participation in the active programs as well as
discontinued programs. This includes names and addresses of producers
and is not necessarily limited to farm allotments, quotas, bases, and
history; compliance data; producer entity data; combined producer data;
production and marketing data; lease and transfer of allotments and
quotas; appeals; new grower applications; conservation program
documents; program participation and payment documents; appraisals,
leases, and data for farm reconstitution; and, for payment limitation
and conservation compliance purposes, financial statements, and other
applicable farm information such as tax statements, wills, trusts,
partnership agreements, and corporate charters. Geospatial (GIS) data
set, containing producer boundaries of Common Land Units (CLUs), farms,
tracts, field identifiers and attributes used to identify the location
of land that can be traced back to a producer's crops and benefits. By
definition, a CLU identifies a farm's subdivisions and boundaries and
is recommended as the common location identifier for reporting acreage.
GIS Crop Reporting Layer, consisting of tabular crop acreage data and
including producer share, location of land where a crop is planted, and
crop acreage compliance data. Digital renditions of farm record
boundaries, including farm, tract, CLUs (fields), and personal
attributes of that property such as, but not limited to, cropland
designation, wetland location, program participation designation (e.g.,
Conservation Reserve Program or CRP), and presence of structures
located on a property (e.g., buildings, well heads, or other
identifying structures). Crop Acreage Data used to promote a viable
agriculture economy essential to effectively administering and
enforcing the national crop insurance program and for the purpose of
fulfilling loss adjustment obligations as well as audits and reviews of
claims.
AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
7 U.S.C. 135b, 450j, 450k, 450l, 1281-1393, 1421-1449, 1461-1469,
1471-1471i; 15 U.S.C. 714-714p; 16 U.S.C. 590a-590q, 1301-1311, 1606,
2101-2111, 2201-2205, 3501, 3801-3847, 4601, 26 U.S.C. 6109; 40 U.S.C.
14101, 14505, and 43 U.S.C. 1592.
[[Page 70563]]
PURPOSE(S):
To deliver Federal farm program benefits and loans legislated by
Congress to farm and ranch owners and operators to support farms and
ranches, protect the environment, and enhance the marketing of
agriculture products.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records contained in this system may be disclosed:
(1) To a cooperative marketing association (CMA), designated
marketing association (DMA), or loan servicing agent (LSA) approved to
carry out CCC price support loan and marketing programs. Records that
will be disclosed include only data that is necessary for the CMA, DMA,
or LSA, to make producer eligibility determinations, reasonable
quantity determinations, producer payment limitations, and denied
benefit determinations;
(2) To the appropriate agency, whether Federal, State, local, or
foreign charged with the responsibility of investigating or prosecuting
a violation of law, or of enforcing or implementing a statute, rule,
regulation, or order issued pursuant thereto, of any records within
this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in
nature and whether arising by general statute or particular program
statute, or by rule, regulation, or order issued pursuant thereto;
(3) To a court, magistrate, or administrative tribunal, or to
opposing counsel in a proceeding before any of the above, of any record
within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery to the extent that records
sought are relevant to the subject of the proceeding;
(4) To a Congressional office from the record of an individual in
response to an inquiry from the Congressional office made at the
request of that individual;
(5) To the Internal Revenue Service to establish the tax liability
of individuals as required by the Internal Revenue Code;
(6) To State or local tax authorities having an agreement with CCC
to withhold taxes or fees from loan proceeds;
(7) To the Bureau of Reclamation (BOR), but only that data
necessary for the BOR to administer the Reclamation Act of 1982, as
amended;
(8) To boards or other entities authorized by State statute to
collect commodity assessments;
(9) To the Food Safety and Inspection Service;
(10) To the Peanut Board, with respect to producers of peanuts and
their participation in the peanut price support program;
(11) To the Bureau of Indian Affairs the name and address of
producers to assist in the distribution of funds to Native American
Indians;
(12) To candidates for FSA county and/or community committee
positions the names and addresses of producers in the county for the
purpose of county committee elections;
(13) To the public who may inspect farm allotment and quota data
for marketing quota crops, as required by the Agricultural Act of 1938,
as amended;
(14) To State Foresters the names and addresses of producers and
crop-specific data regarding their operations with respect to forestry
conservation practices;
(15) To cotton buyers the names of cotton producers;
(16) To cotton ginners the names, addresses, farm numbers, cotton
yields and cotton acreages;
(17) To members of Congress the names and addresses of producers;
(18) To the public when they need to obtain the names and addresses
of producers who have loans with FSA or CCC to prevent such individual
from purchasing a commodity that has been placed under CCC loan.
(19) To State or local taxing authorities or their contracted
appraisal companies the name of and address of producers for tax
appraisal purposes;
(20) To State-certified or State-licensed appraisers and employees
of Federal agencies other than USDA qualified to perform real estate
appraisals. The specific information to be disclosed to the appraiser
is:
--Direct and Counter-cyclical Program (DCP) Contract Base Acres.
--Payment yields.
--DCP cropland and cropland acres.
--Copies of aerial photography.
--Conservation Reserve Program (CRP) acres.
--Highly erodible land (HEL) delineations.
--Wetland classifications;
(21) To cooperating Federal, State, and local agencies' employees
who are qualified to implement conservation programs. The specific
information to be disclosed to the cooperating Federal, State, and
local agencies employees consists of:
--Producer name/address/tax identification number.
--Digital imagery, including Common Land Unit (CLU) boundaries,
calculated acreage, and farm, tract, and field identifiers.
--Environmental resources and disaster data.
--Conservation Reserve Program (CRP) data.
--Highly erodible land (HEL) delineations and data.
--Conservation Producer payment history.
--Wetlands classifications;
(22) To RMA and any contractor engaged in the development or
maintenance of CIMS, access to all FSA data incorporated into CIMS. To
AIPs, their insurance agents and loss adjusters, for information
associated with their insured producers and only with regard to such
producers' farming operations contained in counties covered by their
policies, access to CIMS data consist of:
--Electronic Producer and Member Entity Information, including a
common producer name, address, tax identifier, identity type, and
entity file.
--Current and prior crop year electronic report acreage information
reported to FSA by producers, and acreage determined by FSA, as
applicable, and farm and producer identifiers.
--Electronic production data/information used by both FSA and RMA
to establish program benefits. This data/information is the basis for
determination of accurate monetary benefits.
--Digital imagery and geospatial data layer containing CLU
boundaries, calculated acres, State and county codes, and unique
identifiers for those States in which the AIPs have contracted with RMA
to sell crop insurance. This will enable AIPs to associate farm, tract,
and CLU numbers to geospatial data for their insured producers. A CLU
is an electronic representation of the boundaries of a piece of land,
represented in latitudes and longitudes. It is the smallest unit of
land that has a permanent, contiguous boundary; common land cover and
land management; common owner; and common producer association.
(23) To the AIPs (excluding their insurance agents) and loss
adjusters for information associated with their insured producers and
only with regard to such producers' farming operations contained in
counties covered by their policies consists of:
--Producer and Member Entity Information, including a common
producer name, address, tax identifier, identity type, and entity file.
--Current and prior crop year acreage report information reported
to FSA by
[[Page 70564]]
producers, acreage determined by FSA, and associated maps.
--Production data/information used by both FSA and RMA to establish
program benefits.
(24) To employees of cooperating Federal, State, and local
agencies, including State universities who are qualified to implement
hurricane disaster programs or analyze the sugar industry. The specific
information to be disclosed to the employees of cooperating Federal,
State, and local agencies, including State universities consists of:
--Producer name/address.
--Acreage and farm, tract, and field identifiers.
--Environmental resources and disaster data.
(25) To appropriate agencies, entities, and persons when: (1) The
agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and Department computer
systems at applicable locations as set out above under the heading
``System Location.''
RETRIEVABILITY:
Records may be indexed by individual name, farm number, tax
identification number, Social Security Number, or loan number.
SAFEGUARDS:
Records are kept in locked Government office buildings. Access to
these records is limited to authorized FSA personnel and
representatives. Records stored in computer files are protected by
passwords and other electronic security systems. Additionally, any
negotiable documents, such as warehouse receipts, are kept in a
fireproof cabinet.
RETENTION AND DISPOSAL:
Program documents are destroyed within 6 years after end of
participation, except for conservation program documents, which are
retained for periods sufficient to insure compliance equal to the life
of the practice. Other documents, such as powers of attorney or leases,
are destroyed after such document is no longer valid. Original loan
notes are returned to producers after liquidation of loan.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Administrator for Farm Programs, FSA, USDA, Stop 0539, P.O.
Box 2415, Washington, DC 20013.
NOTIFICATION PROCEDURE:
An individual may request information regarding this system of
records or information as to whether the system contains records
pertaining to the individual from the System Manager listed above.
RECORD ACCESS PROCEDURES:
An individual may obtain information about a record in the system
which pertains to such individual by submitting a written request to
the above listed System Manager. The envelope and letter should be
marked ``Privacy Act Request.'' A request for information pertaining to
an individual should contain: Name, address, ZIP code, name of system
of record, year of records in question, and any other pertinent
information to help identify the file.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information maintained in
the system should direct their request to the above listed System
Manager, and should include the reason for contesting it and the
proposed amendment to the information with supporting information to
show how the record is inaccurate. A request for contesting records
pertaining to an individual should contain: Name, address, ZIP code,
name of system of record, year of records in question, and any other
pertinent information to help identify the file.
RECORD SOURCE CATEGORIES:
Information in this system is submitted by county and State
Committees and their representatives, the Office of Inspector General
and other investigatory agencies, the Office of the General Counsel,
the Kansas City Commodity Office, the Kansas City Management Office,
the Natural Resources and Conservation Service, by third parties, and
by the individual who is the subject of the file.
[FR Doc. E7-24056 Filed 12-11-07; 8:45 am]
BILLING CODE 3410-05-P