[Federal Register: December 17, 2007 (Volume 72, Number 241)]
[Notices]
[Page 71380-71381]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr17de07-45]
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DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
[DoD-2007-OS-0132]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DOD.
ACTION: Notice to add a new System of Records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on January
16, 2008 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 11, 2006, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated December 12, 2000, 65 FR 239.
Dated: December 11, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of
Defense.
T7040
System name:
Work Year and Personnel Cost Reporting.
System location:
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC) Mechanicsburg--Bldg. 308, Naval Support
Activity (NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
Categories of individuals covered by the system:
Department of Defense Navy civilian employees.
Categories of records in the system:
Individual's name, Social Security Numbers (SSN), work year and
personnel cost data for U.S. Navy civilian employees.
Authority for maintenance of the system: 5 U.S.C. 301, Departmental
Regulations; Department of Defense Financial Management Regulation
(DoDFMR) 7000.14-R, Vol. 4; 31 U.S.C. Sections 3511 and 3513; and E.O.
9397 (SSN).
Purpose(s):
This system will be the financial system of record and the single
source for consolidated financial information for the Navy civilian
employees. It will support the core financial requirements for the Work
Year and Personnel Cost Reporting (WYPC).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
DoD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in files folders and electronic storage media.
Retrievability:
Individual's name and Social Security Number (SSN).
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need-to-know basis in the performance of
their duties. Passwords are used to control access to the system data,
and procedures are in place to detect and deter browsing and
unauthorized access.
[[Page 71381]]
Retention and disposal:
Records are temporary in nature; cut off at the end of the fiscal
year; and destroyed 3 years after cutoff. Records are destroyed by
degaussing, burning, or shredding.
System manager(s) and address:
System Manager, Defense Finance and Accounting Service, Systems
Management Directorate, Navy Working Capital Fund Systems Office, 1240
East Ninth Street, Cleveland, OH 44199-8002.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
Requests will contain individual's full name, Social Security
Number (SSN), current address, telephone number, and provide a
reasonable description of what they are seeking.
Record access procedures:
Individuals seeking access to information about themselves that is
contained in this system should address written inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Requests will contain individual's full name, Social Security
Number (SSN), current address, telephone number, and provide a
reasonable description of what they are seeking.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From individuals, and U.S. Navy.
Exemptions claimed for the system:
None.
[FR Doc. E7-24376 Filed 12-14-07; 8:45 am]
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