[Federal Register: December 28, 2007 (Volume 72, Number 248)]
[Notices]
[Page 73781-73783]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28de07-65]
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DEPARTMENT OF DEFENSE
Office of Secretary of Defense
[DoD-2007-OS-0137]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Commissary Agency, DOD.
ACTION: Notice to Add a New System of Records.
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SUMMARY: The Defense Commissary Agency (DeCA) is proposing to add a
system of records notice to its inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on January
28, 2008 unless comments are received that would result in a contrary
determination.
[[Page 73782]]
ADDRESSES: Defense Commissary Agency, 1300 E Avenue, Fort Lee, VA
23801-1800.
FOR FURTHER INFORMATION CONTACT: Ms. Donna Williamson at (804) 734-
8777.
SUPPLEMENTARY INFORMATION: The Defense Commissary Agency's notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 19, 2007, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, 'Federal Agency Responsibilities for
Maintaining Records About `Individuals,' dated December 12, 2000, 65 FR
239.
Dated: December 20, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Z0035-01
System name:
Financial Transaction Data.
System location:
Defense Commissary Agency, 1300 E Avenue, Fort Lee, Virginia,
23801-1800.
An official listing of locations can be obtained from the Program
Management Office.
Categories of individuals covered by the system:
Active, reserve, and retired uniformed personnel of the military
services; their surviving spouses and dependents; recipients of the
Medal of Honor; selected military personnel of foreign nations; other
organizations and activities of the United States Government and such
other personnel and activities as approved by the Secretary of Defense.
Categories of records in the system:
Individual's name, address, method of payment, shipping address,
email address, telephone number, Social Security Number (SSN), charge
and debit card information and expiration date, and Credit Card
Identification number (CCID).
Authority for maintenance of the system:
DoD 7000.14-R, Department of Defense Financial Management
Regulations (FMRs) and E.O. 9397 (SSN).
Purpose(s):
To provide support of world-wide system of commissaries selling
groceries and household goods to military service members, their
families and other authorized recipients. The system will scan products
barcodes, determine the product price, calculate the total amount owed
by the customer, and accept payment by cash, check, and credit or debit
card. In addition, the system has an internet shopping application,
Virtual Commissary (VC) that provides the capability to expand the
benefits to authorized patrons who do not have access to a commissary.
It has the capability to take orders and payments from authorized
customers and then forward the order to the appropriate location to be
filled.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Virtual Commissary Suppliers/Companies that will take the
information to fulfill customers' orders for merchandise (grocery and
household items) purchased through the Virtual Commissary.
To the Department of Treasury for electric check processing and
electronic funds transfers related to credit/debit card charges.
The DOD ``Blanket Routine Uses'' apply to this system of records.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and Social
Security Number; the amount, status, and history of the claim; and the
agency or program under which the claim arose for the sole purpose of
allowing the consumer reporting agency to prepare a commercial credit
report.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's name, Social Security Number, MICR (Magnetic Ink
Character Recognition), which is the number found on the bottom of
check, and address.
Safeguards:
Access to records is limited to the custodian of the records or by
persons responsible for servicing the records in the performance of
their official duties. Records are stored in locked cabinets or rooms
and controlled by personnel screening.
Computer terminals are located in supervised areas. Access to
computerized data is controlled by password or other user
authentication code systems. All electronic data is transmitted using
approved, secured methods to ensure the data is protected while in
transit.
Retention and disposal:
A minimum of six years and three months.
Manager(s) and address:
Program Director, Defense Commissary Agency, ATTN: Program
Management Office, 1300 E Avenue, Fort Lee, Virginia, 23801-1800.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Commissary Agency, ATTN: Program
Management Office, 1300 E Avenue, Fort Lee, Virginia, 23801-1800.
Requests should contain individual's name and address, telephone,
and email address.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Defense Commissary Agency, ATTN: Program Management Office, 1300 E
Avenue, Fort Lee, Virginia, 23801-1800.
Requests should contain individual's name and address, telephone,
email address, Social Security Number (SSN), and MICR (Magnetic Ink
Character Recognition; number found on the bottom of check).
Contesting record procedures:
The Defense Commissary Agency rules for accessing records, for
[[Page 73783]]
contesting contents, and for appealing initial agency determination can
be obtained from the Privacy Act Officer, 1300 E. Avenue, Fort Lee, VA
23801-1800.
Record source categories:
Individual.
[FR Doc. E7-25286 Filed 12-27-07; 8:45 am]
BILLING CODE 5001-06-P