[Federal Register: March 12, 2007 (Volume 72, Number 47)]
[Notices]
[Page 11040-11042]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12mr07-120]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, as Amended; Amendment of an Existing System
of Records
AGENCY: Office of the Secretary, Department of the Interior.
ACTION: Proposed amendment of an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a),
the Office of the Secretary is issuing public notice of its intent to
amend an existing Privacy Act system of records notice, Interior, DOI--
30, ``Enterprise Access Control Service (EACS),'' to implement Homeland
Security Presidential Directive 12 (HSPD-12). HSPD-12 requires federal
agencies to use a common identification credential for both logical and
physical access to federally controlled facilities and information
systems. Accordingly, the National Business Center, within the Office
of the Secretary of the Department of the Interior, is planning to
link, via Web services, its enterprise information technology
directory, the Enterprise Access Control Service (EACS), with the
identity management system (operated by the National Business Center)
which automates the process of issuing HSPD-12 compliant credentials to
all Departmental employees, contractors, volunteers and other
individuals who require regular, ongoing access to agency facilities,
systems and networks, based on sound criteria to verify an individual's
identity, that are strongly resistant to fraud, tampering,
counterfeiting, and terrorist exploitation, and that provide for rapid,
electronic authentification of personal identity, by a provider whose
reliability has been established through an official accreditation
process. For this reason, it is renaming and renumbering Interior, DOI-
30, ``Enterprise Access Control Service (EACS)'' as Interior, DOI-47:
``HSPD-12: Logical Security Files (Enterprise Access Control Service/
EACS).''
DATES: Effective Date: 5 U.S.C. 552a(e)(11) requires that the public be
provided a 30-day period in which to comment on the agency's intended
use of the information in the system of records. The Office of
Management and Budget, in its Circular A-130, requires an additional
10-day period (for a total of 40 days) in which to make these comments.
Any persons interested in commenting on this proposed amendment may do
so by submitting comments in writing to the Office of the Secretary
Privacy Act Officer, Sue Ellen Sloca, U.S. Department of the Interior,
MS-120 SIB, 1951 Constitution Avenue, NW., Washington, DC 20240, or by
e-mail to Sue_Ellen_Sloca@nbc.gov. Comments received within 40 days
of publication in the Federal Register will be considered. The system
will be effective as proposed at the end of the comment period unless
comments are received which would require a contrary determination. The
Department will publish a revised notice if changes are made based upon
a review of comments received.
FOR FURTHER INFORMATION CONTACT: Richard A. Delph, Office of the Chief
Information Officer, Office of the Secretary, Department of the
Interior, 625 Herndon Parkway, Herndon, VA 20170 or by e-mail to
Richard_Delph@ios.doi.gov.
SUPPLEMENTARY INFORMATION: In this notice, the Department of the
Interior is amending Interior, DOI-30, ``Enterprise Access Control
Service (EACS),'' to implement HSPD-12, and is renaming and renumbering
it as Interior, DOI-47: ``HSPD-12: Logical Security Files (Enterprise
Access Control Service/EACS).'' In the process, it is expanding the
categories of individuals covered by the system to include all
individuals authorized to access DOI systems and networks, e.g.,
volunteers and other individuals who require regular, ongoing access to
Departmental information systems and networks, individuals who have
been issued HSPD-12 compliant credentials from other Federal agencies
who require access to Departmental information systems and networks,
etc.
Accordingly, the Department of the Interior proposes to amend the
system notice for Interior, DOI-30, ``Enterprise Access Control Service
(EACS)'' in its entirety to read as follows:
Dated: March 7, 2007.
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer.
INTERIOR/DOI-47
SYSTEM NAME:
HSPD-12: Logical Security Files (Enterprise Access Control Service/
EACS)--Interior, DOI-47
SYSTEM LOCATION:
(1) Data covered by this system are maintained at two primary
master sites at the following locations under the Department of the
Interior (DOI), Office of the Secretary, Office of the Chief
Information Officer, at:
(a) The Enterprise Hosting Center, Reston, VA, and
[[Page 11041]]
(b) The Enterprise Hosting Center, Denver, CO.
(2) DOI bureau and office replicas of the master database of the
EACS are located at strategic Departmental locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Individuals who require access to Departmental networks,
information systems, and e-mail services, including Departmental
employees, contractors, students, interns, volunteers, etc.
Note: All of these individuals are required to have HSPD-12
compliant credentials issued from the National Business Center,
within the Office of the Secretary of the Department of the
Interior, if they are employed by DOI for more than 180 days.
(2) Individuals who have been issued HSPD-12 compliant credentials
from other Federal agencies who require access to Departmental
networks, information systems and e-mail services.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be retained in EACS: User full legal
name, system login name, work e-mail address, web home page address,
work address, work phone number, other contact information, user access
and permission rights, password hash values, HSPD-12 authentication,
digital signature, encryption, and/or other NIST specified
certificates, along with the date and time of signature retained on the
signed document, and supervisor's name.
Note: This list is not intended to be a full list of all
information currently stored in the EACS.
Authority for maintenance of the system:
5 U.S.C. 301; the Paperwork Reduction Act of 1995 (44 U.S.C. 3501);
the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C.
3504); and Homeland Security Presidential Directive 12, Policy for a
Common Identification Standard for Federal Employees and Contractors,
August 27, 2004.
Routine uses of records maintained in the system including categories
of users and the purposes of such uses:
The primary purposes of the system are:
(1) To provide a common authoritative directory service for the
purpose of ensuring the security of DOI computer networks, resources
and information and protecting them from unauthorized access, tampering
or destruction;
(2) To authenticate and verify that all persons accessing DOI
computer networks, resources and information are properly authorized to
access them;
(3) To ensure that persons signing official digital documents are
indeed the persons represented and to provide for non-repudiation of
the use of an electronic signature; and
(4) To enable an individual to encrypt and decrypt documents for
secure transmission.
Note: This system interfaces with the Department's identify
management system and personnel security files, covered by Interior/
DOI-45, ``HSPD-12: Identity Management System and Personnel Security
Files.''
Disclosures outside the Department of the Interior may be made:
(1) To an expert, consultant, or contractor (including employees of
the contractor) of DOI that performs, on DOI's behalf, services
requiring access to these records.
(2) To the Federal Protective Service and appropriate Federal,
State, local or foreign agencies responsible for investigating
emergency response situations or investigating or prosecuting the
violation of or for enforcing or implementing a statute, rule,
regulation, order or license, when DOI becomes aware of a violation or
potential violation of a statute, rule, regulation, order or license.
(3) (a) To any of the following entities or individuals, when the
circumstances set forth in paragraph (b) are met:
(i) The U.S. Department of Justice (DOJ);
(ii) A court or an adjudicative or other administrative body;
(iii) A party in litigation before a court or an adjudicative or
other administrative body; or
(iv) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(b) When:
(i) One of the following is a party to the proceeding or has an
interest in the proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(C) Any DOI employee acting in his or her official capacity;
(D) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(E) The United States, when DOJ determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the proceeding; and
(B) Compatible with the purpose for which the records were
compiled.
(4) To a congressional office in response to a written inquiry that
an individual covered by the system, or the heir of such individual if
the covered individual is deceased, has made to the congressional
office about the individual.
(5) To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files, in support of the functions for which the
records were collected and maintained.
(6) To representatives of the General Services Administration or
the National Archives and Records Administration to conduct records
management inspections under the authority of 44 U.S.C. 2903 and 2904.
(7) To appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; and
(b) The Department has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interest, identity theft or fraud, or harm to the security or integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and
(c) The disclosure is made to such agencies, entities and persons
who are reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in electronic media on hard disks and magnetic
tapes.
RETRIEVABILITY:
Records are retrievable from EACS by any defined field within the
record. These fields include, but are not limited to: user name, full
legal name, digital certificate, and Web home address or e-mail
address.
SAFEGUARDS:
The computer systems in which records are stored are located in
computer facilities that are secured by alarm systems and off-master
key access. EACS access granted to
[[Page 11042]]
individuals is password-protected. In the event that EACS is used to
validate a user's authentication certificate against existing data
within the system, access to the user's authentication certificate will
require the use of a Personal Identification Number (PIN) known only to
the user. Each person granted access to the system must be individually
authorized to use the system. A Privacy Act Warning Notice will appear
on the monitor screen when first displayed. Backup tapes are
transported in a locked container under armed guard escort and are
stored in a locked and controlled room in a secure, off-site location.
A Privacy Impact Assessment was completed to ensure that Privacy Act
requirements and personally identifiable information safeguard
requirements are met.
RETENTION AND DISPOSAL:
Records relating to persons covered by this system are retained in
accordance with a separate records schedule, identified as item 6600 of
the Office of the Secretary Consolidated Subject-Function Code Records
Disposition Schedule currently under development.
SYSTEM MANAGER(S) AND ADDRESS:
(1) EACS Manager, Office of the Chief Information Officer, Office
of the Secretary, Department of the Interior, 625 Herndon Parkway,
Herndon, VA 20170.
(2) Bureau Security Managers:
a. Bureau of Indian Affairs: Director, Office of Information
Technology Security & Privacy, Office of the Chief Information
Officer--Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
b. Bureau of Indian Education: Director, Office of Information
Technology Security & Privacy, Office of the Chief Information
Officer--Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
c. Bureau of Land Management: Division Chief, IT Security, Bureau
of Land Management, Information Resources Management, 1849 C St., NW.,
Mail Stop 700LS, Washington, DC 20240.
d. Bureau of Reclamation: Deputy Chief Information Officer, Bureau
of Reclamation, P.O. Box 25007, Denver, CO 80225.
e. Minerals Management Service: IT Specialist, Minerals Management
Service, 381 Elden Street, Mail Stop 2200, Herndon, VA 20170.
f. National Park Service: Security Program Manager, National Park
Service, 1201 Eye Street, NW., Washington, DC 20005.
g. Office of Surface Mining, Reclamation and Enforcement: Logical
Security Officer, Office of Surface Mining, Reclamation and
Enforcement, 1951 Constitution Ave., NW., Mail Stop 344 SIB,
Washington, DC 20240.
h. Office of the Inspector General: Logical Security Manager, U.S.
Geological Survey, 12030 Sunrise Valley Drive, Suite 230, Reston, VA
20191.
i. Office of the Secretary/National Business Center: Logical
Security Manager, National Business Center, 7301 W. Mansfield Ave., D
2130, Denver, CO 80235.
j. Office of the Solicitor: Chief Information Officer, Division of
Administration, Office of the Solicitor, 1849 C St., NW., Mail Stop
6556 MIB, Washington, DC 20240.
k. U.S. Fish and Wildlife Service: AD IRTM, U.S. Fish and Wildlife
Service, 4401 N. Fairfax Dr., 3rd Fl., Arlington, VA 22203.
l. U.S. Geological Survey: Bureau Chief Technology Officer, U.S.
Geological Survey, 8987 Yellow Brick Road, Baltimore, MD 21237.
NOTIFICATION PROCEDURE:
An individual requesting notification of the existence of records
on himself or herself should address his/her request to the appropriate
Bureau Security Manager identified in (2), above. The request must be
in writing and signed by the requester. It must include the requester's
full name, bureau and office affiliation, and work address. (See 43 CFR
2.60.)
RECORD ACCESS PROCEDURE:
An individual requesting access to records on himself or herself
should address his/her request to the appropriate Bureau Security
Manager identified in (2), above. The request must be in writing and
signed by the requester. It must include the requester's full name,
bureau and office affiliation, and work address. (See 43 CFR 2.63.)
CONTESTING RECORDS PROCEDURE:
An individual requesting amendment of records on himself or herself
should address his/her request to the appropriate Bureau Security
Manager identified in (2), above. The request must be in writing and
signed by the requester. It must include the requester's full name,
bureau and office affiliation, and work address. (See 43 CFR 2.71.)
RECORD SOURCE CATEGORIES:
Information is obtained from individuals covered by the system,
supervisors, and designated approving officials, certificate issuing
authorities, and network systems officials, as well as the National
Business Center's identity management system (covered by Interior, DOI-
45: ``HSPD-12: Identity Management System and Personnel Security
Files).''
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E7-4408 Filed 3-9-07; 8:45 am]
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