[Federal Register: May 3, 2007 (Volume 72, Number 85)]
[Notices]
[Page 24574-24576]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr03my07-42]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2007-OS-0040]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Office of the Secretary of Defense is altering a system of
records notices in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
June 4, 2007, unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on April 24, 2007,
to the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: April 27, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of
Defense.
DWHS SPM002
Pentagon Parking/National Capital Region Transit Subsidy Program
(August 30, 2000, 65 FR 52706).
Changes:
System Identifier:
Delete entry and replace with ``DWHS D01''.
* * * * *
System
[[Page 24575]]
location:
Delete entry and replace with ``Primary location: Parking
Management Office, Pentagon Force Protection Agency, Washington
Headquarters Services, Department of Defense, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Decentralized location: Department of Transportation,
Transportation Administrative Service Center, TRANSERVE, Facilities
Service Center, Parking Management Office, 400 Seventh Street, SW.,
Washington, DC 20590-0001.''
* * * * *
Categories of records in the system:
Add to entry ``vanpool registration number, Smartrip Card number,
and work e-mail address.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Add to entry ``To the Washington Metro Area Transit Authority for
the purpose of registering ownership of Smartrip Cards and receiving
Mass Transit Benefits automatically credited to their Smartrip Card.''
* * * * *
DWHS D01
System name:
Pentagon Parking/National Capital Region Transit Subsidy Program
System location:
Primary location: Parking Management Office, Pentagon Force
Protection Agency, Washington Headquarters Services, Department of
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.
Decentralized location: Department of Transportation,
Transportation Administrative Service Center, TRANSERVE, Facilities
Service Center, Parking Management Office, 400 Seventh Street, SW.,
Washington, DC 20590-0001.
Categories of individuals covered by the system:
All Federal or other personnel currently holding DoD parking
permits, participating in DoD carpools, or are otherwise authorized to
park at the Pentagon or Federal Office Building No. 2 (FOB2).
Department of Defense personnel applying for and/or obtaining a public
fare transportation subsidy in the National Capital Region.
Categories of records in the system:
Name, Social Security Number (SSN), organizational affiliation of
the individual, home address, office work number, home zip code,
vehicle tag number, applications for a public fare transportation
subsidy, documentation on vehicular compliance with Federal and state
environmental and maintenance standards, vanpool registration number,
Smartrip card number, and work e-mail address.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 2674(c)(1); 42
U.S.C. 7418(d); 5 U.S.C. 7905; E.O. 12191; E.O. 13150; and E.O. 9397
(SSN).
Purpose(s):
To administer the Pentagon parking permit program where individuals
in a carpool are allocated parking spaces, to manage the Department of
Defense (DoD) National Capital Region Public Transportation Benefit
Program involving DoD personnel who are eligible for public fare
subsidies, and to operate vehicular environmental and maintenance
involving certain vehicles which are operating on the Pentagon
Reservation or FOB2.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To other Federal agencies for purposes of administering the DoD
National Capital Region Public Transportation Benefit Program and/or
verifying the eligibility of individuals to receive a fare subsidy
pursuant to transportation benefit program operated by the DoD or other
Federal agencies.
To the Environmental Protection Agency for purposes of certifying
that certain vehicles operating on the Pentagon Reservation and FOB2
are in compliance with Clean Air Act requirements.
To state and local governmental authorities for the purpose of
reporting vehicular compliance with statutory/regulatory maintenance
standards.
To the Washington Metro Area Transit Authority for the purpose of
registering ownership of Smartrip Cards and receiving Mass Transit
Benefits automatically credited to their Smartrip Card.
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system of
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Information is retrieved by individual's name and Social Security
Number (SSN), parking permit number, vehicle tag number.
Safeguards:
Records are stored in a secured area accessible only to authorized
personnel. Records are accessed by the custodian of the record system
and by persons responsible for using or servicing the system, who are
properly screened and have a need-to-know. Computer hardware is located
in controlled areas with access limited to authorized personnel.
Retention and disposal:
Disposition pending (until NARA has approved the disposition
schedule for these records, treat as permanent).
System manager(s) and address:
Chief, Defense Protective Service, Real Estate and Facilities
Directorate, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, Defense Protective Service, Real Estate and Facilities
Directorate, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Written requests for information should contain the full name of
the individual, Social Security Number (SSN), current address and
telephone number.
For personal visits, acceptable identification must be provided
such as a driver's license or DoD building pass.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
Defense Protective Service, Real Estate and Facilities Directorate,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests for information should contain the full name of
the individual, Social Security Number (SSN), current address and
telephone number.
[[Page 24576]]
For personal visits, acceptable identification must be provided
such as a driver's license or DoD building pass.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Applications submitted by individuals for private vehicle and
carpool parking permits and transit subsidies, applications submitted
through DoD component parking control representatives for individual
parking permits for cards, information provided by other federal
agencies regarding parking permits and fare subsidies, and from
periodic certifications and reports regarding fare subsidies.
Exemptions claimed for the system:
None.
[FR Doc. E7-8435 Filed 5-2-07; 8:45 am]
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