[Federal Register: July 7, 2008 (Volume 73, Number 130)]
[Notices]
[Page 38420-38422]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07jy08-70]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2008-0014]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice To Alter a System of Records.
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SUMMARY: The Department of the Army is proposing to alter a system of
records in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on August 6, 2008 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Office, U.S. Army Records Management and Declassification Agency, 7701
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 25, 2008, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0215 CFSC
System name:
General Morale, Welfare, Recreation and Entertainment Records
(October 17, 2001, 66 FR 52750).
Changes:
System identifier:
Delete entry and replace with ``A0215 FMWRC.''
* * * * *
System location:
Delete entry and replace with ``Headquarters, Family and Morale,
Welfare and Recreation (MWR) Command, geographic data centers,
installations and activities Army-wide. Official mailing addresses are
published as an appendix to the Army's
[[Page 38421]]
compilation of systems of records notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``Morale, Welfare and Recreation
(MWR) Non-appropriated Fund (NAF) employees, military personnel, their
families, other members of the military community, certain DoD civilian
employees and their families overseas, certain military personnel of
foreign nations and their families, personnel authorized to use Army-
sponsored Morale, Welfare, Recreation (MWR) services, Child Development
Services, youth services, athletic and recreational services, Armed
Forces Recreation Centers, Army recreation machines, and/or to
participate in MWR-type activities, to include sports, fitness
programs, bingo games; professional entertainment groups recognized by
the Armed Forces Entertainment; Army athletic team members; ticket
holders of athletic events; units of national youth groups such as Boy
Scouts, Girl Scouts, and 4-H Clubs.''
Categories of records in the system:
Delete entry and replace with ``Name, address, and other pertinent
information of members, family members, participants, patrons, and
other authorized users. Employee data that includes, name, pay grade,
pay rate, SSN, work center, special pays, and payroll elections for the
reporting of time and attendance; pay-out control sheets, duty station,
dates and amount of bingo winnings paid, and Internal Revenue Forms W2-
G and 5754, (Gambling Winnings and Statement by Person(s) Receiving
Gambling Winnings); vendor information such as company name, address,
point-of contact, pricing information, and contract numbers;
contracting information to include name, address, phone number of the
person(s) initiating the contract.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army; 26 U.S.C. 6041, Information at Source; DoD Directive 1015.2,
Military Morale, Welfare and Recreation (MWR); DoD Instruction 1015.10,
Program for Military Morale, Welfare and Recreation (MWR); AR 215-1,
Morale, Welfare and Recreations Activities and Non-appropriated Fund
Instrumentalities; AR 215-3, Nonappropriated Fund Personnel Policy; AR
215-4, Nonappropriated Fund Contracting; AR 608-10, Child Development
Services and E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``To administer programs devoted to
the mental and physical well-being of Army personnel and other
authorized users; to document the approval and conduct of specific
contests, shows, entertainment programs, sports activities/
competitions, and other MWR-type activities and events sponsored or
sanctioned by the Army.
Information is used for registration; reservations; track
participation; pass management; report attendance; record sales
transactions; maintain billing for individual households; collect
payments; collect and report time and attendance of employees; process
credit cards, personal checks, and debit cards; create and manage
budgets; order and receive supplies and services; provide child care
services reports; track inventory; and issue catered event contracts.
Information will be used to market and promote similar MWR type
activities conducted by other DoD organizations. To provide a means of
paying, recording, accounting, reporting, and controlling expenditures
and merchandise inventories associated with retail operations, rentals,
and activities such as bingo games.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
Retrievability:
Delete entry and replace with ``By household number, name, Social
Security Number (SSN), employee PIN number, receipt number, contract
number, product code or budget revision number.''
Safeguards:
Delete entry and replace with ``Records are kept in datacenter
facilities that are secured 24 hours a day with restricted access. Data
access is restricted to specific individuals with a business ``need-to-
know'' or having an official need therefore.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Commander, Family and Morale
Welfare and Recreation Command, 4700 King Street, Alexandria, VA 22302-
4414.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Director Family and Morale, Welfare
and Recreation at the installation or activity where assigned.
Individuals must provide name, rank, Social Security Number (SSN),
proof of identification and any other pertinent information
necessary.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Director Family and Morale, Welfare and
Recreation at the installation or activity where assigned.
Individuals must provide name, rank, Social Security Number (SSN),
proof of identification and any other pertinent information
necessary.''
* * * * *
Record source categories:
Delete entry and replace with ``From the individual patron via
written forms or verbal interview; Defense Civilian Personnel Data
System; time clerks; time-clocks; Vendors; inventory control sheets;
contracts and sales transaction receipts.''
Exemptions claimed for the system:
None.
* * * * *
A0215 FMWRC
System name:
General Morale, Welfare, Recreation and Entertainment Records.
System location:
Headquarters, Family and Morale, Welfare and Recreation (MWR)
Command, geographic data centers, installations and activities Army-
wide. Official mailing addresses are published as an appendix to the
Army's compilation of systems of records notices.
Categories of individuals covered by the system:
Morale, Welfare and Recreation (MWR) Non-appropriated Fund (NAF)
employees, military personnel, their families, other members of the
military community, certain DoD civilian employees and their families
overseas, certain military personnel of foreign nations and their
families, personnel authorized to use Army-sponsored Morale, Welfare,
Recreation (MWR) services, Child Development Services, youth services,
athletic and recreational services, Armed Forces Recreation Centers,
Army recreation machines, and/or to participate in MWR-type
[[Page 38422]]
activities, to include sports, fitness programs, bingo games;
professional entertainment groups recognized by the Armed Forces
Entertainment; Army athletic team members; ticket holders of athletic
events; units of national youth groups such as Boy Scouts, Girl Scouts,
and 4-H Clubs.
Categories of records in the system:
Name, address, and other pertinent information of members, family
members, participants, patrons, and other authorized users. Employee
data that includes, name, pay grade, pay rate, SSN, work center,
special pays, and payroll elections for the reporting of time and
attendance; pay-out control sheets, duty station, dates and amount of
bingo winnings paid, and Internal Revenue Forms W2-G and 5754,
(Gambling Winnings and Statement by Person(s) Receiving Gambling
Winnings); vendor information such as company name, address, point-of
contact, pricing information, and contract numbers; contracting
information to include name, address, phone number of the person(s)
initiating the contract.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information
at Source; DoD Directive 1015.2, Military Morale, Welfare and
Recreation (MWR); DoD Instruction 1015.10, Program for Military Morale,
Welfare and Recreation (MWR); AR 215-1, Morale, Welfare and Recreations
Activities and Non-appropriated Fund Instrumentalities; AR 215-3,
Nonappropriated Fund Personnel Policy; AR 215-4, Nonappropriated Fund
Contracting; AR 608-10, Child Development Services and E.O. 9397 (SSN).
Purpose(s):
To administer programs devoted to the mental and physical well-
being of Army personnel and other authorized users; to document the
approval and conduct of specific contests, shows, entertainment
programs, sports activities/competitions, and other MWR-type activities
and events sponsored or sanctioned by the Army.
Information is used for registration; reservations; track
participation; pass management; report attendance; record sales
transactions; maintain billing for individual households; collect
payments; collect and report time and attendance of employees; process
credit cards, personal checks, and debit cards; create and manage
budgets; order and receive supplies and services; provide child care
services reports; track inventory; and issue catered event contracts.
Information will be used to market and promote similar MWR type
activities conducted by other DoD organizations.
To provide a means of paying, recording, accounting, reporting, and
controlling expenditures and merchandise inventories associated with
retail operations, rentals, and activities such as bingo games.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained are
not generally disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) except as follows:
To the Internal Revenue Service to report all monies and items of
merchandise paid to winners of games whose one-time winnings are $1,200
or more.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By household number, name, Social Security Number (SSN), employee
PIN number, receipt number, contract number, product code or budget
revision number.
Safeguards:
Records are kept in datacenter facilities that are secured 24 hours
a day with restricted access. Data access is restricted to specific
individuals with a business ``need-to-know'' or having an official need
therefore.
Retention and disposal:
Bingo records are maintained on-site for four years and then
shipped to a Federal Records Center for storage for an additional three
years. After seven years, records are destroyed. All other documents
are destroyed after 2 years, unless required for current operation.
System manager(s) and address:
Commander, Family and Morale, Welfare and Recreation Command, 4700
King Street, Alexandria, VA 22302-4414.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director Family and Morale, Welfare and Recreation at the
installation or activity where assigned.
Individuals must provide name, rank, Social Security Number (SSN),
proof of identification and any other pertinent information necessary.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director Family and Morale, Welfare and Recreation at the installation
or activity where assigned.
Individuals must provide name, rank, Social Security Number (SSN),
proof of identification and any other pertinent information necessary.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual patron via written forms or verbal interview;
Defense Civilian Personnel Data System; time clerks; time-clocks;
Vendors; inventory control sheets; contracts and sales transaction
receipts.
Exemptions claimed for the system:
None.
[FR Doc. E8-15296 Filed 7-3-08; 8:45 am]
BILLING CODE 5001-06-P