[Federal Register: January 31, 2008 (Volume 73, Number 21)]
[Notices]
[Page 5825-5826]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr31ja08-48]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2008-OS-0002]
Privacy Act of 1974; System of Records
AGENCY: Defense Information Systems Agency.
ACTION: Notice to Add a System of Records.
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SUMMARY: Defense Information Systems Agency proposes to add a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 3, 2008 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Defense Information Systems Agency,
5600 Columbia Pike, Room 933-I, Falls Church, VA 22041-2705.
FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at
(703) 681-2103.
SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system reports, as required by 5 U.S.C. 552a (r), of
the Privacy Act of 1974, as amended, were submitted on January 23,
2008, to the House Committee on Oversight and Government of Oversight
and Reform, the Senate Committee on Homeland Security and Governmental
Affairs, and the Office of Management and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency
Responsibilities for Maintaining Records About Individuals,' dated
February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: January 24, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.10
System name:
Joint Enterprise Directory Services (JEDS).
System location:
Defense Information Systems Agency, Directory Services Branch, PEO-
IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502, or a list of system
locations may be obtained by e-mailing jeds2@disa.mil.
Categories of individuals covered by the system:
Department of Defense (DoD) personnel who have been issued DoD
Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure
(PKI) certificate to include civilian employees, military personnel,
contractors and other individuals detailed or assigned to DoD
Components.
Categories of records in the system:
Individual's name, Electronic Data Interchange Person Identifier
(EDI PI), other unique identifier (not SSN), rank, title, personnel
type, DoD component, DoD sub-component, Non-DoD agency, position title,
business e-mail address, and display name(s), office commercial and
Defense System Network (DSN) phone and fax numbers, business mobile
phone numbers, Internet Protocol (IP) phones, business location and
mailing addresses, DoD PKI e-mail encryption certificate, distinguished
name from source record(s), directory publishing restrictions, country
of citizenship, U.S. citizenship status, DoD job skill, language skill
and occupational codes, reserve component code, segment termination
code, assigned unit name, code and location, attached unit name, code
and location, major geographical location, major command, assigned
major command, job series, billet code, and pay grade.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19,
Defense Information Systems Agency (DISA); DoD Chief Information
Officer Memorandum for Director, Defense Information Systems Agency
(DISA), Enterprise Directory Services Roadmap for the Department of
Defense, 2 May 2005.
Purpose(s):
To provide a DoD Directory Services capability offering a single
source from which to obtain identity and contact information about
Combatant Command, Service, and Agency personnel as well as an
enterprise level attribute service. JEDS will support the warfighter's
mission by providing access, via controlled interfaces, to DoD
personnel contact information and when requested by approved DoD
applications, to identity attributes, and to support authorization
decisions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the DISA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
By individual's name.
Safeguards:
Access to the type and amount of data is governed by privilege
management software and policies developed and enforced by Federal
government personnel. Defense-in-Depth methodology is used to protect
the repository and interfaces, including (but not limited to) multi-
layered firewalls, Secure Sockets Layer/Transport Layer Security
connections, Directory access control lists, file system permissions,
intrusion detection and prevention systems and log monitoring. Complete
access to all records is restricted to and controlled by certified
system management personnel, who are responsible for maintaining the
JEDS system integrity and the data confidentiality.
[[Page 5826]]
Retention and disposal:
Records are maintained on personnel while actively employed by,
supporting or affiliated with the Department of Defense. Records for
personnel no longer actively supporting the DoD are permanently deleted
from the system.
System manager(s) and address:
Director, Defense Information Systems Agency, Directory Services
Branch, PEO-IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should e-mail
jeds2@disa.mil or address written inquiries to Defense Information
Systems Agency, Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502,
Arlington, VA 22204-4502.
Requests must include the individual's full name, rank, grade or
title, component affiliation, work e-mail address, telephone number,
assigned office or unit, and complete mailing address.
E-mail requests must be digitally signed with the requester's valid
DoD or ECA identity certificate.
Record access procedures:
Individuals seeking access to get information about themselves
contained in this system of records should e-mail jeds2@disa.mil or
address written inquiries to Defense Information Systems Agency,
Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502,. Arlington, VA
22204-4502.
Requests must include the individual's full name, rank, grade or
title, component affiliation, work email address, telephone number,
assigned office or unit, and complete mailing address.
E-mail requests must be digitally signed with the requester's valid
DoD or ECA identity certificate.
Contesting record procedures:
DISA's rules for accessing records, for contesting content and
appealing initial agency determinations are published in DISA
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the
system manager by e-mailing jeds2@disa.mil.
Record source categories:
DoD Component directories, the Defense Eligibility Enrollment
Reporting System (DEERS), and the DISA DoD PKI Global Directory Service
(GDS).
Exemptions claimed for the system:
None.
[FR Doc. E8-1744 Filed 1-30-08; 8:45 am]
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