[Federal Register: August 12, 2008 (Volume 73, Number 156)]
[Notices]
[Page 46895-46897]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12au08-52]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2008-0055]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to Alter a System of Records.
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SUMMARY: The Department of the Army is proposing to alter a system of
records in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on September 11, 2008
unless comments are received that would result in a contrary
determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.
FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 29, 2008, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
[[Page 46896]]
Dated: August 1, 2008.
Patricia L. Toppings
OSD Federal Register Liaison Officer, Department of Defense.
A0027-20c DAJA
System name:
Army Property Claim Files (February 22, 1993, 58 FR 10002).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``Individuals who, having damaged
Government property, were not subject to the collection activities of
other agencies or organizations and from whom the Department of the
Army must recover its damages through administrative collection or
through litigation on its behalf.''
Category of records in the system:
Delete entry and replace with ``Individual's name, address and
telephone number, case, claim and court docket numbers, copies of
reports from the claim investigator, accident and police reports
relating to damage, and pleadings, motions, briefs, orders, decisions,
memoranda, opinions, supporting documentation, and allied material
involved in representing the U.S. Army.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army; 31 U.S.C. 3711, Collection and Compromise; Army Regulation 27-20,
Claims; and E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Paper records and electronic
storage media.''
Retrievability:
Delete entry and replace with ``By individual's surname.''
Retention and disposal:
Delete entry and replace with ``Records at the Judge Advocate
General's Office are destroyed 10 years after final action; i.e.,
completion of litigation of determination that case will not be
prosecuted. Claims settled by local Staff Judge Advocates are destroyed
6 years and 3 months after final action.''
* * * * *
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Judge Advocate General, Headquarters, Department of the Army,
Washington, DC 20310-2210.
Delete second paragraph and replace with ``Individual should
provide their full name, current address and telephone number, case or
claim number that appeared on documentation, any other information that
will assist in locating pertinent records, and signature.''
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Judge
Advocate General, Headquarters, Department of the Army, Washington, DC
20310-2210.
Delete second paragraph and replace with ``Individuals should
provide their full name, current address and telephone number, case or
claim number that appeared on documentation, any other information that
will assist in locating pertinent records, and signature.''
* * * * *
A0027-20c DAJA
System name:
Army Property Claim Files.
System location:
Staff Judge Advocate Offices at Army commands, field operating
agencies, installations, and activities. A segment of the system is
located at U.S. Army Claims Service, Fort Meade, MD 20755-5360.
Categories of individuals covered by the system:
Individuals who, having damaged Government property, were not
subject to the collection activities of other agencies or organizations
and from whom the Department of the Army must recover its damages
through administrative collection or through litigation on its behalf.
Categories of records in the system:
Individual's name, address and telephone number, case, claim and
court docket numbers, copies of reports from the claim investigator,
accident and police reports relating to damage, and pleadings, motions,
briefs, orders, decisions, memoranda, opinions, supporting
documentation, and allied material involved in representing the U.S.
Army.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 31 U.S.C. 3711, Collection
and Compromise; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).
Purpose(s):
To negotiate with, or to sue, as appropriate, insurance carriers,
the individuals or entities responsible for loss or damage of U.S. Army
property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the Department of Justice, U.S.
Attorney, and opposing parties and their attorneys as deemed necessary
in litigating property claims.
Information from this system of records may also be disclosed to
law students participating in a volunteer legal support program
approved by the Judge Advocate General of the Army.
The ``Blanket Routine Uses'' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage media.
Retrievability:
By individual's surname.
Safeguards:
Records are accessible only by authorized personnel who are
properly instructed in the permissible use of the information.
Retention and disposal:
Records at the Judge Advocate General's Office are destroyed 10
years after final action; i.e., completion of litigation of
determination that case will not be prosecuted. Claims settled by local
Staff Judge Advocates are destroyed 6 years and 3 months after final
action.
System manager(s) and address:
The Judge Advocate General, Headquarters, Department of the Army,
Washington, DC 20310-2210.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Judge Advocate General, Headquarters, Department of the Army,
Washington, DC 20310-2210.
[[Page 46897]]
Individual should provide their full name, current address and
telephone number, case or claim number that appeared on documentation,
any other information that will assist in locating pertinent records,
and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Judge
Advocate General, Headquarters, Department of the Army, Washington, DC
20310-2210.
Individuals should provide their full name, current address and
telephone number, case or claim number that appeared on documentation,
any other information that will assist in locating pertinent records,
and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records and reports; Office of Personnel
Management; Department of Justice, U.S. Attorney, opposing counsel, and
similar pertinent sources.
Exemptions claimed for the system:
None.
[FR Doc. E8-18592 Filed 8-11-08; 8:45 am]
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