[Federal Register Volume 73, Number 169 (Friday, August 29, 2008)]
[Notices]
[Pages 51011-51013]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-20231]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records
[[Page 51012]]
schedules). Once approved by NARA, records schedules provide mandatory
instructions on what happens to records when no longer needed for
current Government business. They authorize the preservation of records
of continuing value in the National Archives of the United States and
the destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 29, 2008. Once the appraisal of the records is completed,
NARA will send a copy of the schedule. NARA staff usually prepare
appraisal memorandums that contain additional information concerning
the records covered by a proposed schedule. These, too, may be
requested and will be provided once the appraisal is completed.
Requesters will be given 30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-07-5, 12 items, 9 temporary items). Records of
the Hydrographic Surveys Division, including digital data working files
used in preparation of bathymetric grids, wire drag supplements to
smooth sheets, inputs and outputs for the Hydrographic Survey Index
System, digital files and system outputs for the Hydrographic Survey
Metadata Database, and digital files, inputs, and outputs for the
Hydrographic Survey Tracker. Proposed for permanent retention are
bathymetric grids, hydrographic descriptive reports and field
examination reports in digital form, and digital files for the
Hydrographic Survey Index System. The proposed disposition instructions
are limited to paper records for some items and to electronic records
for other items.
2. Department of Defense, Office of the Secretary of Defense (N1-
330-08-7, 2 items, 1 temporary item). Master file associated with an
electronic information system used to report sexual assault and
prevention data. Data includes victim and perpetrator background
information, actions taken, and final results. Proposed for permanent
retention are annual reports on sexual assaults.
3. Department of Defense, Office of the Secretary of Defense (N1-
330-08-8, 1 item, 1 temporary item). Master file associated with an
electronic information system used to track human research protocol
data. Data includes researcher and reviewer contact information, and
protocol descriptions, reviews, approvals, and exemptions.
4. Department of Education, Office of Management (N1-441-08-4, 2
items, 2 temporary items). Records relating to civil rights cases
docketed for hearing and resolution. Included are case files, motions,
briefs, exhibits, transcripts of hearings, orders, decisions, and
correspondence.
5. Department of Homeland Security, National Protection and
Programs Directorate (N1-563-08-32, 1 item, 1 temporary item). Master
file for an electronic information system of the Office of Emergency
Communications, supporting interoperability of communications equipment
between local, state and Federal first responders.
6. Department of the Interior, United States Geological Survey (N1-
57-08-2, 41 items, 38 temporary items). Records associated with such
administrative housekeeping functions as acquisition and supply;
budgeting, financial management, and accounting; inventions, patents,
and technology transfer; legal and congressional affairs; and
information services. Included are information quality records,
technology transfer agreements and supporting materials, financial
management planning and project records, performance and accountability
reports, and investigative case files. Proposed for permanent retention
are biographical
[[Page 51013]]
records for top-level officials, congressional hearing/briefing files,
and the record set of budget justification and performance information
books. The proposed disposition instructions are limited to paper
records.
7. Department of Justice, Federal Bureau of Investigation (N1-65-
08-6, 1 item, 1 temporary item). Unsuccessful employment applications
dated prior to 1921, for which the General Records Schedule does not
apply.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
08-10, 6 items, 4 temporary items). Administrative records, background
material, and working papers of the Strategic Execution Team, which
analyzes and improves the Bureau's performance of its national security
mission. Proposed for permanent retention are the briefings, reports,
minutes, presentations, communications, and recommendations of the
Steering Committee.
9. Department of the Navy, United States Marine Corps (N1-NU-07-15,
3 items, 2 temporary items). Outputs of an electronic information
system that gathers joint lessons learned. Proposed for permanent
retention are the master files of the electronic information system.
The proposed disposition instructions for the master files are limited
to electronic records.
10. Environmental Protection Agency, Enforcement and Compliance
Assurance (N1-412-08-11, 1 item, 1 temporary item). Electronic data
maintained in the Integrated Data for Enforcement Analysis system, a
data warehouse for which recordkeeping copies of individual systems are
maintained and scheduled elsewhere.
11. National Aeronautics and Space Administration, Agency-wide (N-
255-08-1, 3 items, 3 temporary items). This schedule authorizes the
agency to apply the existing disposition instructions to records
regardless of the recordkeeping medium. Included are calibration
records of equipment used as inspection, measuring, or test equipment,
reference copies, and metrology compliance documents. Paper
recordkeeping copies of these records were previously approved for
disposal.
12. Nuclear Regulatory Commission, Office of Nuclear Security and
Incident Response (N1-431-08-1, 4 items, 2 temporary items). Subject
files containing correspondence and other records that are routine or
below the Office Director level and that relate to policy and
procedures for security of nuclear reactors and materials. Proposed for
permanent retention are subject files containing records at the Office
Director level, and site-specific case files relating to security of
nuclear reactors and materials.
13. Tennessee Valley Authority, Financial Services (N1-142-08-1, 5
items, 5 temporary items). Records relating to financial planning,
annual government performance and accounting reports, external audits,
and Chief Financial Officer committee meetings. Included are such
records as annual plans, financial reports, audit reports of financial
statements, and meeting minutes.
Dated: August 25, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-20231 Filed 8-28-08; 8:45 am]
BILLING CODE 7515-01-P