[Federal Register: September 11, 2008 (Volume 73, Number 177)]
[Notices]
[Page 52836-52838]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr11se08-45]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0101]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to amend a system of records notice.
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SUMMARY: The Office of the Secretary of Defense is amending a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
October 14, 2008 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom
of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-2386.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
[[Page 52837]]
Dated: September 3, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
DMDC 10
SYSTEM NAME:
Defense Biometric Identification System (DBIDS) (February 19, 2008,
73 FR 9100).
CHANGE:
* * * * *
RETENTION AND DISPOSAL:
Delete entry and replace with ``Discontinue records on deactivation
or confiscation of card. Delete data when 3-5 years old or when no
longer needed for security purposes. Destroy by shredding or
incineration as appropriate.''
* * * * *
DMDC 10
SYSTEM NAME:
Defense Biometric Identification System (DBIDS).
SYSTEM LOCATION:
Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771. For a list of backup locations, contact the system manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty, Reserve, and Guard personnel from the Armed Forces and
their family members; retired Armed Forces personnel and their
families; DoD and non-DoD employees and dependents, U.S. residents
abroad, foreign nationals and corporate employees and dependents who
have access to U.S. installations in the continental U.S. and overseas.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes personal data to include name, grade, Social
Security Number, status, date and place of birth, weight, height, eye
color, hair color, gender, passport number, country of citizenship,
geographic and electronic home and work addresses and telephone
numbers, marital status, fingerprints, photographs, iris scans, hand
geometry template and identification card issue and expiration dates.
The system also includes vehicle information such as manufacturer,
model year, color and vehicle type, vehicle identification number
(VIN), license plate type and number, decal number, current
registration, automobile insurance data, and driver's license data. The
system also contains data on government-issued and personal weapons
such as type, serial number; manufacturer, caliber, firearm
registration date, and storage location data to include unit, room,
building, and phone number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of
Defense, Note at Pub. L. 106-65; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 18 U.S.C. 1029, Fraud and related
activity in connection with access devices; 18 U.S.C. 1030, Fraud and
related activity in connection with computers; 40 U.S.C. Chapter 25,
Information technology management; 50 U.S.C. Chapter 23, Internal
Security; Pub. L. 106-398, Government Information Security Act; Pub. L.
100-235, Computer Security Act of 1987; Pub. L. 99-474, Computer Fraud
and Abuse Act; E.O. 12958, Classified National Security Information as
amended by E.O. 13142 and 13292; E.O. 10450, Security Requirements for
Government Employees; and E.O. 9397 (SSN).
PURPOSE(S):
To support DoD physical security and access control programs, the
information assurance program, used for identity verification purposes,
to record personal property registered with the Department, and for
producing installation management reports.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING AND DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Retrieved primarily by name, Social Security Number (SSN), vehicle
identifiers, or weapon identification data. However, data may also be
retrieved by other data elements such as passport number, photograph,
fingerprint data, and similar elements in the database.
SAFEGUARDS:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry is restricted by the use of locks,
guards, and administrative procedures. Access to personal information
is limited to those who require the records in the performance of their
official duties, and to the individuals who are the subjects of the
record or their authorized representatives. Access to personal
information is further restricted by the use of unique logon and
passwords, which are changed periodically.
RETENTION AND DISPOSAL:
Discontinue records on deactivation or confiscation of card. Delete
data when 3-5 years old or when no longer needed for security purposes.
Destroyed by shredding or incineration as appropriate.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington VA 22209-2593,
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
CONTESTING RECORDS PROCEDURES:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters
[[Page 52838]]
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
RECORD SOURCE CATEGORIES:
Data is collected from existing DoD databases, the Military
Services, DoD Components, and from the individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-21104 Filed 9-10-08; 8:45 am]
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