[Federal Register: September 11, 2008 (Volume 73, Number 177)]
[Notices]
[Page 52840-52841]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr11se08-48]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0105]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to amend a system of records notice.
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SUMMARY: The Office of the Secretary of Defense is amending a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
October 14, 2008 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom
of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-2386.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: September 3, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
DWHS P27
SYSTEM NAME:
Department of Defense (DOD) Pentagon Building Pass File (December
29, 2005, 70 FR 77152).
CHANGES:
SYSTEM IDENTIFICATION:
Delete entry and replace with ``DPFPA 01.''
* * * * *
DPFPA 01
SYSTEM NAME:
Department of Defense (DOD) Pentagon Building Pass File.
System location:
Pentagon Force Protection Agency, Security Services Directorate,
Pentagon Access Control Division, 9000 Defense Pentagon, Washington, DC
20301-9000.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any Department of Defense military or civilian employee sponsored
by the Department of Defense, or other persons who have reason to enter
the Pentagon for official Department of Defense business, and who
therefore require an entry pass.
CATEGORIES OF RECORDS IN THE SYSTEM:
File contains name, sponsoring office of the Department of Defense
and activities serviced by Washington Headquarters Services (WHS), sex,
height, weight, date, place of birth, Social Security Number (SSN),
race, citizenship, and access investigation completion date, access
level, previous pass issuances, authenticating official, total
personnel from all sites, and audit counts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; DoD 5105.68, Pentagon Force
Protection Agency; and E.O. 9397 (SSN).
PURPOSE(S):
To maintain a listing of personnel who are authorized a DoD
Pentagon Building Pass or access to the Pentagon.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses'
set forth at the beginning of OSD's compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
By individual's name, Social Security Number (SSN) and pass number.
SAFEGUARDS:
Records are maintained in secure, limited access, or monitored
areas. Database is monitored and access is password protected. Physical
entry by unauthorized persons is restricted through the use of locks,
guards, passwords, or other administrative procedures. Access to
personal information is limited to those individuals who require the
records to perform their official assigned duties.
RETENTION AND DISPOSAL:
Identification credentials including cards, badges, parking
permits, photographs, agency permits to operate motor vehicles, and
property, dining room and visitors passes, and other identification
credentials. Destroy credentials 3 months after return to issuing
office. Destroyed by burning.
SYSTEM MANAGER(S) AND ADDRESS:
Pentagon Force Protection Agency, Security Services, Security
Services Directorate, Pentagon Access Control Division, Room 1F1084,
9000 Defense Pentagon, Washington, DC 20301-9000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Pentagon Force Protection Agency, Security Services, Security
Services Directorate, Pentagon Access Control Division, Room 1F1084,
9000 Defense Pentagon, Washington, DC 20301-9000.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Individuals should provide the name and number of this system of
records notice so that your request can be tasked to the appropriate
OSD/JS office.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to OSD/JS
ROIA Requester Service Center, Office of the Freedom of Information,
Washington Headquarters, 1155 Defense Pentagon, Washington, DC 20301-
1155.
[[Page 52841]]
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Individuals should provide the name and number of this system of
records notice so that your request can be tasked to the appropriate
OSD/JS office.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Individual
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-21108 Filed 9-10-08; 8:45 am]
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