[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]
[Page 66867-66869]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-59]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0027]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to alter a system of records notice.
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SUMMARY: The Department of the Air Force proposes to alter a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective on December 12, 2008 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on October 24, 2008, to
the House Committee on Government Oversight and Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F051 AF JA H
System name:
Claims Records (June 11, 1997, 62 FR 31793).
Changes:
* * * * *
System location:
Delete entry and replace with ``The Judge Advocate General,
Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420. Headquarters of major commands and at all
levels down to and including Air Force installations. Official mailing
addresses are published as an appendix to the Air Force's compilation
of systems of records notices.''
* * * * *
Categories of records in the system:
Delete entry and replace with ``All records necessary to adjudicate
a claim, to include reports from other DoD offices; federal and state
agencies; foreign governments; and witness statements.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 8013, Secretary of the
Air Force; U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate
General: Appointment and duties; Air Force Instruction 51-501, Tort
Claims; Air Force Instruction 51-502, Personnel and Government Recovery
Claims and E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``Records are used for claims
adjudication and processing, budgeting, and management of claims.
Records are also used as necessary in civil litigation involving the
United States.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
After the second paragraph, add to entry ``To any other federal
agency for the purpose of adjudicating claims and civil litigation.
To state and local entity for the purpose of claims processing and
civil litigation involving the Air Force.
To any person or entity for the purpose of completing the Air
Force's structured settlements.
To foreign governments and courts, carriers and their insurance
companies for all purposes involving the
[[Page 66868]]
investigation and payment of claims filed against the Air Force or in
which the Air Force is an interested party.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
on electronic storage media.''
Retrievability:
Delete entry and replace with ``Retrieved by name, Social Security
Number (SSN); and/or claim number.''
* * * * *
Retention and disposal:
Delete entry and replace with ``Retained in office either one or
two years depending upon type of claim, then destroyed after four
additional years at staging area; after agency action completed others
are held one, three, five years or ten years, depending on the type of
claim and type of record. Paper files are disposed of by tearing into
pieces, shredding, pulping, macerating, or burning. Computer records
are destroyed by deleting, erasing, degaussing, or by overwriting.''
System manager(s) and address:
Delete entry and replace with ``The Judge Advocate General,
Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Judge Advocate General, Headquarters
United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330,
or to the Staff Judge Advocate at the concerned subordinate command or
installation.
Requests should include full name and proof of identity, date of
incident and claim number, date and type of claim, location of incident
may also be required.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Judge Advocate General, Headquarters United
States Air Force, 1420 Air Force Pentagon, Washington, DC 20330; or to
the Staff Judge Advocate at the concerned subordinate command or
installation.
Requests should include full name and proof of identity, date of
incident and claim number, date and type of claim, location of incident
may also be required.''
* * * * *
F051 AF JA H
System name:
Claims Records.
System location:
The Judge Advocate General, Headquarters United States Air Force,
1420 Air Force Pentagon, Washington, DC 20330-1420. Headquarters of
major commands and at all levels down to and including Air Force
installations. Official mailing addresses are published as an appendix
to the Air Force's compilation of systems of records notices.
Categories of individuals covered by the system:
Individuals filing administrative claims against the Air Force or
against whom the Air Force has filed an administrative claim.
Categories of records in the system:
All records necessary to adjudicate a claim, to include reports
from other DoD offices; federal and state agencies; foreign
governments; and witness statements.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; U.S.C. 8037, Judge
Advocate General, Deputy Judge Advocate General: Appointment and
duties; Air Force Instruction 51-501, Tort Claims; Air Force
Instruction 51-502, Personnel and Government Recovery Claims and E.O.
9397 (SSN).
Purpose(s):
Records are used for claims adjudication and processing, budgeting,
and management of claims. Records are also used as necessary in civil
litigation involving the United States.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows: To any other federal agency
for the purpose of adjudicating claims and civil litigation.
To state and local entity for the purpose of claims processing and
civil litigation involving the Air Force.
To any person or entity for the purpose of completing the Air
Force's structured settlements.
To foreign governments and courts, carriers and their insurance
companies for all purposes involving the investigation and payment of
claims filed against the Air Force or in which the Air Force is an
interested party.
The ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
Retrieved by name, Social Security Number (SSN) and/or claim
number.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software. Computers
must be accessed with a password.
Retention and disposal:
Retained in office either one or two years depending upon type of
claim, then destroyed after four additional years at staging area;
after agency action completed others are held one, three, five years or
ten years, depending on the type of claim and type of record. Paper
files are disposed of by tearing into pieces, shredding, pulping,
macerating, or burning. Computer records are destroyed by deleting,
erasing, degaussing, or by overwriting.
System manager(s) and address:
The Judge Advocate General, Headquarters United States Air Force,
1420 Air Force Pentagon, Washington, DC 20330-1420.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Judge Advocate General, Headquarters United States Air Force,
1420 Air Force Pentagon, Washington, DC 20330, or to the Staff Judge
Advocate at the concerned subordinate command or installation.
Requests should include full name and proof of identity, date of
incident and claim number, date and type of
[[Page 66869]]
claim, location of incident may also be required.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Judge
Advocate General, Headquarters United States Air Force, 1420 Air Force
Pentagon, Washington, DC 20330; or to the Staff Judge Advocate at the
concerned subordinate command or installation.
Requests should include full name and proof of identity, date of
incident and claim number, date and type of claim, location of incident
may also be required.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Information obtained from federal agency reports, claimants,
medical institutions, police and investigating officers, the public
media, bureaus of motor vehicles, state or local governments, and
witnesses.
Exemptions claimed for the system:
None.
[FR Doc. E8-26752 Filed 11-10-08; 8:45 am]
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