[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]
[Page 66859-66860]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-52]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2008-OS-0132]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to add a new system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a new system of records notice to its inventory of record
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This Action will be effective without further notice on December
12, 2008, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 21, 2008, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated December 12, 2000, 65 FR
239.
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335b
System name:
Electronic Business-Labor and Accounting Report (E-BIZ) Records
System location:
Defense Information Systems Agency (DISA), 701 South Courthouse
Road, Arlington, VA 22204-2199.
Defense Enterprise Computing Center (DECC), CDC4, 3990 East Broad
Street, Columbus, Ohio 43213-1152.
Categories of individuals covered by the system:
DoD civilian employees.
Categories of records in the system:
Social Security Number (SSNs), name, time and attendance
information, leave balances, purchase information, disbursements,
workcounts, cost allocation, and manpower data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, Defense Financial
Management Regulation (DoDFMR) 7000.14-R, Vol 8; 31 U.S.C. 3512,
Executive agency accounting and other financial management reports and
plans; 31 U.S.C. 3513, Financial reporting and accounting system and
E.O. 9397 (SSN).
Purpose(s):
The Defense Finance and Accounting Service (DFAS) is proposing to
establish a system or records in support of its core financial
management mission. The system will be used as a feeder system that has
a suite of business processes that will integrate resource, accounting,
financial and other business functions into a comprehensive management
information planning system. The data will include budget information,
manpower data, performance measures,workload management, time and
attendance, labor reporting, work counts, cost accounting, funds
control, accounts payable and receivable, general ledger, and financial
reporting. It will be used to produce useful, timely and accurate
management andfinancial data, allow users to do analysis and
reconciliation to ensure data accuracy, provide decision and planning
tools for management, and provide timely and accurate financial
statements.
[[Page 66860]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage media.
Retrievability:
By name and/or Social Security Number (SSN).
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who
are properly screened and cleared on a need-to-know basis in the
performance of their official duties. Passwords and digital signatures
are used to control access to the system data, and procedures are in
place to deter and detect browsing and unauthorized access. Physical
and electronic access are limited to persons responsible for servicing
and authorized to use the system.
Retention and disposal:
Records are cut off at the end of the payroll year and destroyed
after audit or when six years old, whichever is sooner. Records are
destroyed by degaussing the electronic media and recycling hardcopy
records. The recycled hardcopies are destroyed by shredding, burning,
or pulping.
System manager(s) and address:
Defense Finance and Accounting Service, E-Biz System Manager,
Program Management Office, Building 11, Section 6, 3990 East Broad St,
Columbus, Ohio 43213-1152.
Notification procedure:
An individual seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Record access procedures:
An individual seeking access to information about themselves that
is contained in this system should address written inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Records are obtained from the individual concerned, and DoD
Components.
Exemptions claimed for the system:
None.
[FR Doc. E8-26762 Filed 11-10-08; 8:45 am]
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