[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]
[Page 66877-66878]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-66]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0028]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Add a New System of Records.
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SUMMARY: The Department of the Air Force proposes to add a new system
of records to its inventory of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on December 12, 2008,
unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, were submitted on October 24, 2008, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AETC F036 AETC Z
System Name:
Basic Training Management System (BTMS) Records.
System Location:
Training Delivery & Administration, 737th Training Support Squadron
(737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street,
Lackland AFB, TX 78236-5511.
Categories of Individuals Covered By the System:
U.S. Air Force enlisted trainees.
Categories of Records in the System:
Individual student records containing individual's name, Social
Security Number (SSN), written test results, physical fitness results,
counseling records, training progress check results, emergency
notification data, height/weight information, training waivers,
discharge case disposition (if applicable), and other documents
pertaining to student accountability and administration.
Authority for Maintenance of the System:
10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air
Force Instruction 36-2608, Air Education and Training Command
Instruction (AETCI) 36-2203, Training Administration and E.O. 9397
(SSN).
Purpose:
Used to evaluate and record performance/progress of student, and to
determine generate statistics to measure the health and effectiveness
of Basic Military Training (BMT).
Routine Uses of Records maintained In the System Including Categories
of Users and the Purpose of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3).
The DoD ``Blanket Routine Uses'' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining
and Disposing Of Records in the System:
Storage:
Electronic Storage Media.
Retrievability:
By name and Social Security Number (SSN).
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties, and by
authorized personnel who are properly screened and cleared for need-to-
know. All access is based upon role-based logons. User's level of
access is restricted by their role within the organization.
Retention and disposal:
Computer data is actively maintained only for the period the
trainee is enrolled in basic military training. Upon graduation, data
is retained for 18 months and destroyed by deleting files, erasing,
degaussing or overwriting using approved Air Force procedures and
products.
System Manager and Address:
Department of the Air Force, Chief, Training Delivery &
Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618
Truemper Street, Lackland AFB TX 78236-5511.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to or visit the 737th Training Group, 1618 Truemper Street, Lackland
AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.
Request must contain name and Social Security Number (SSN).
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to or visit
the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-
5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.
Request must contain name and Social Security Number (SSN).
Contesting Records Procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.
Record Source Categories:
Personal data on recruits is received electronically from the
Technical Training Management System (TTMS). Training data is input by
personnel assigned to the 737th Training Group.
[[Page 66878]]
Exemptions Claimed For The System:
None.
[FR Doc. E8-26775 Filed 11-10-08; 8:45 am]
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